A. Social Events

1. Social functions may be scheduled to end no later than the following times:

Sunday-Thursday Friday and Saturday	Midnight 3 a.m.*
*(Subject to facility availability and necessary requirements.)

2. Student organizations may not serve or possess alcoholic beverages in any University student residence unit. Student organizations may seek approval from the Executive Vice President and Treasurer or his/her designee to have alcoholic beverages served at on-campus organizational functions in areas designated by the University and under the supervision of the Purdue Memorial Union or the Department of Hospitality and Tourism Management, subject to compliance with all University regulations and applicable Indiana state laws. Under no conditions may organizational funds maintained in the Business Office Student Organizations be used to buy, sell, or provide alcoholic beverages on or off campus (Board of Trustees, May 31, 1997, and revised April 2, 1999).
3. Under no conditions may organizational funds maintained in the Business Office for Student Organizations be used to buy, sell, or provide tobacco products on or off campus.
4. Officers of student organizations carry responsibility for the conduct of their groups at social functions. In all matters related to the discipline of a student organization, the officers shall act on behalf of the organization and shall be responsible for notifying all members of the status of the organization.
5. Social activities and events sponsored by student organizations that meet any one of the following criteria must be scheduled on an Event Planning Form, which is available in the Office of the Dean of Students:
1. The event is open to the public, the University community, or an invitation is extended to a specific group outside of Purdue University.
2. The event is sponsored by a student organization with an account in the Business Office Student Organizations and the expenditure or receipt of money is involved.
3. The event is sponsored by a housing organization and is to take place in University facilities other than those of the housing organization.
4. The event will terminate later than the hours listed in Section IV-A-1.

C. Demonstrations, Rallies, and Parades

1. A basic general requirement for staging a demonstration, rally, or parade is that the activity must not interfere with academic programs or other scheduled functions of the University. Sound and amplifying equipment is generally not permitted and when permitted will be regulated to prevent interference with academic programs or other officially sponsored activities.
2. In order to insure availability of appropriate space, demonstrations, rallies, and parades must be registered far enough in advance of the event so that all departments of the University involved with the scheduling of such events can be properly notified. To register an event, an Event Planning Form must be submitted to the Office of the Dean of Students.
3. In the event that more than one demonstration or rally is planned for the same area, the one that is properly registered and is scheduled first will have priority.
4. The south end of Memorial Mall (area west of Stewart Center) is reserved for demonstrations and rallies. If a student group wishes to consider other areas of the campus for similar activities, the plans must be discussed with staff in the Office of the Dean of Students and the appropriate approval obtained.
5. Approval from the Office of the Dean of Students must be obtained if off-campus speakers are to address participants of demonstrations, rallies, or parades held on campus. An Event Planning Form may be used to obtain such approval.
6. If demonstrations, rallies, and parades are to be sponsored by student organizations off the University campus, such plans should be discussed with the staff in the Office of the Dean of Students, and proper arrangements must be made with the appropriate community or county officials.

D. Conferences
Officers of student organizations planning to sponsor an event that may bring visitors to campus should discuss their plans well in advance with staff in the Office of the Dean of Students. The majority of such events must be registered on a special form with arrangements to be made through the Division of Conferences for housing, food service, and meeting rooms.

E. Participation by Students with Disabilities
Recognized student organizations at Purdue University must provide access to their programs and activities for qualified students and other participants with disabilities. The Office of the Dean of Students provides student organizations with information for obtaining auxiliary aids and services for students with disabilities who wish to participate in programs and activities. To obtain this information, the student organization:

1. Must submit an Event or Travel Planning form at least two weeks in advance of the program or activity;
2. Describe the requested auxiliary aids and services; and
3. Provide the name of each student for whom auxiliary aids and services are requested.

If the preceding conditions are satisfied, any costs associated with the provision of auxiliary aids and services will be paid from the Student Organization Operating Fund. Student organizations are encouraged to cover the costs associated with the provision of auxiliary aids and services by building them into the overall fees of an event or by budgeting for projected expenses each year.

Student organizations may establish reasonable notification deadlines for requests for auxiliary aids and services by students with disabilities who wish to participate in a program or activity. To receive these auxiliary aids and services, a student with a disability must provide appropriate documentation in accordance with the Office of the Dean of Students’ policy, “Documentation of Disabling Conditions and Determination of Academic Adjustments.” A nonstudent with a disability who wishes to participate in a student organization’s program or activity should contact the organizer of the program or activity.

If a program or activity for which auxiliary aids and services are requested is canceled, postponed, or rescheduled, the student organization is required to pay any costs incurred to fill the request unless it has given 72 hours notice to the Office of the Dean of Students.

F. Trips

1. Any trips away from campus sponsored by student organizations must be registered on a Travel Planning Form available in the Office of the Dean of Students.
2. Trips scheduled by sports clubs must follow guidelines published by the director of recreational sports.
3. Additional requirements must be met when a student organization is planning a trip outside of the United States.

G. Events at Which Outside Speakers Participate (Executive Memorandum No. B-6, July 17, 1972)

1. There are three types of meetings at which recognized student organizations may sponsor outside speakers on the Purdue campus:
   1. Meetings closed to all but student organization members.
   2. Meetings restricted to members of the University community.
   3. Meetings open to the general public.
2. Meetings open only to organization members need not be registered on an Event Planning Form unless the meeting will involve the expenditure or receipt of money. Meetings restricted to members of the University community or open to the general public must be registered on an Event Planning Form and approved through the Office of the Dean of Students.
3. Members of student organizations planning to invite speakers to the campus should consult with staff members in the Office of the Dean of Students so that they follow the regulations set forth in the Student Organization Speaker Scheduling Procedures and the Regulations Governing the Use and Assignment of University Facilities.

H. Schedule Limitations during Final Examination Period (From University Senate Document 72-17, December 18, 1972)

It is strongly recommended that no extracurricular activity requiring student participation be scheduled by the faculty and staff at the West Lafayette Campus during or immediately prior to periods in either semester or the summer session when final examinations are given.

The purpose of such voluntary restriction of extracurricular activities is to protect and enhance the opportunities for preparation, review, and study as well as to minimize physical, emotional, and mental strain on students during such periods.

In the event there is no alternative to scheduling extracurricular activities during the periods specified, student participation must be on a voluntary basis.

A student who feels compelled to participate in an extracurricular activity at the expense of time needed for study and preparation for an exam is encouraged to carry his concern to any appropriate University agency (i.e., Office of the Dean of Students).