University Collections Office - Accounts Receivable
The Accounts Receivable area of the University Collections Office is responsible for the administration of the SAP/Public Sector Collections and Disbursements module more commonly referred to as PSCD. This module provides accounts receivable management for miscellaneous University departmental billings.
Accounts Receivable Expectations
Non Sponsored Program Services Receivables
All non-SPS billings to outside organizations, student organizations, individuals and students are to be billed through one of the primary University billing systems. The primary billing systems at the West Lafayette campus consists of the Bursar Banner Tuition and Housing System, Student Loan (ECSI) System, and Public Sector Collections and Disbursements (PSCD). Departmental receivables other than tuition, housing, and student loans should be billed using the PSCD system. Departments are responsible for assuring that all receivables are recorded promptly in the appropriate billing system. Any departmental stand-alone billing system must be reviewed by University Collections and approved by the Comptroller.
Sponsored Program Services billings (SPS) are managed and invoiced through SPS in the GM-AR module of SAP.
University Collections is making every effort possible to ensure that as a University, we are appropriately billing, recording, and collecting receivables. University Collections Office should be contacted if your University department is utilizing a billing mechanism other than those listed in the second paragraph. Any stand-alone billing system must be reviewed by University Collections and approved by the Comptroller.
The SAP/Public Sector Collections and Disbursements module (PSCD) provides billing of both miscellaneous student and non-student receivables. Departments can submit charges to PSCD either electronically or through manual data entry. Data entry procedures are explained in the Invoicing Information on the Business @ Purdue website.
Please contact the Operations area of Accounts Receivable for information on data entry and billing procedures as well as training questions.
The Collections area of Accounts Receivable is responsible for collecting delinquent University receivables utilizing due diligence procedures, litigation and collection agency referral.
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