General Expenses
(All Travel) |
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Expense Must be Required for University Business Trip |
Baggage charges
a. Transportation charges for authorized excess baggage when carrying equipment necessary to complete official business
b. Necessary charges for storage when such are a result official business
c. Charges for checking baggage
d. Charges or tips at transportation terminals for handling property of Purdue University |
| Services of guides, interpreters, or drivers |
| Services of typists, data processors, or stenographers |
| Use of computers, printers, fax machines, and scanners when necessary to complete official business mission |
| Fees for conference/meeting rooms and equipment when necessary to complete official business mission |
| Official telephone calls/service, such as faxes, telegrams, etc |
| Lodging taxes |
| Laundry, cleaning, and pressing of clothing (To qualify for this expense, the traveler must incur a minimum of 4 consecutive nights on official Univesity business.) |
| Energy surcharge and lodging fees when such fees are not optional. Example: Safe |
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Emergency purchases of materials or services (i.e., film, batteries, photocopying, etc.) when necessary to complete official business mission. |
| Sales tax on purchases made in Indiana cannot be reimbursed, but sales tax on out-of-state purchases will be reimbursed. (Contact the Tax Group for information on sales tax.) |
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