Various Types of Form 17

The University’s basic travel regulations are issued by Purdue to remain within federal and state travel regulations.  Any reimbursement must be within these rules and regulations.   

One of the primary regulations is that all University travel must be pre-approved.  An individual is in travel status when traveling on official business for Purdue whether or not expenses will be reimbursed by the University. 

The Form 17 (Request for Authority to Travel on University Business) is the University document that communicates to the appropriate individual a staff member’s need to be in travel status.  (Exception:  See In-State Travel and Blanket Travel)

Approval of travel insures that the traveler’s supervisor and/or department head approves of the activity, funds are available for reimbursement of expenses, travel is allowable on the funds and traveler is covered under workman compensation. 

No Expense Form 17

A Form 17 is required even if there is no expense to the University.

State "No Cost to the University" on Form 17 in the account number area.

Form 17 Variances

When a traveler takes a business trip (domestic or foreign) and one of the following situations occur, a statement of explanation should be documented on the Form 25:

        a) Significant change in travel plans, i.e., business destination(s)
        (cities, states, or countries)
        b) Significant change in travel dates
        c) Extending a trip more than 2 days over number of days approved
        on the Form 17
        d) Dollar amount is 20% greater than approved Form 17 estimate
        e) Change in account number
 

The Business Office is responsible for making sure the justification is on the Form 25 when needed and that a staff member with Type 1 comptroller signature authority has approved the justification by signing the Form 25.  The Business Office will approve the Form 25 on the Comptroller signature line. This approval acknowledges that the travel adheres to the University Travel Policy and that all required signatures have been obtained.

Sponsored Program Form 17

For funds 500-699, if an individual is traveling on an account where they are not paid, the following certification must be made on the Form 17 by the principal investigator (line 15):

The traveling individual is not currently receiving any portion of his/her salary from this grant. This is to certify that the individual is actively engaged in research on the grant and the approved travel is related to the research.

_________________________

Signature Principal Investigator

 

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