Registration Fees

The department procurement card (p-card) may be used to prepay registration travel expenses.
The procedure to charge registrations is outlined in Prepaid Registrations.

Registration fees for attendance at professional meetings may be reimbursed upon presentation of an original receipt (if expense $75 or greater). 

If receipts are not provided by the conference/workshop, it is the traveler's responsibility to obtain an acceptable proof of the claim for reimbursement (i.e., proof of payment and a supporting document indicating the amount).

If the registration fee includes any meals or meals are furnished gratis, i.e., dinner with colleague or vendor sponsored meals, these should be deducted (see below) from the subsistence allowed.

Deduction for Meals/Domestic Travel (On or After 2/1/2003)

When subsistence is not being paid, no deduction will be made for meals furnished (re: one day trip) unless meals are listed separately (optional) from the actual registration fee.

Membership Dues:

Individual membership dues included with a registration fee are not reimbursable (See Membership Exception Memo). For additional information refer to Membership Fees and Dues in the Business Procedures Manual.

Books, CDs, Tapes, & Publications:

Additional charges for books, publications, CDs, tapes, etc. from conferences or workshops are reimbursable on the Form 25 with an original receipt (if $75 or greater).   A statement that the items purchased becomes property of the department must appear on the travel reimbursement request.