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University
staff may rent fleet vehicles for approved university activities
throughout the United States and Canada. |
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Fleet
Services |
| 1. |
Rentals |
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Daily
& long term arrangements are available. Long
term vehicle rental arrangements are available for a period of three
months or longer.
Call 494-2115 for more details and rates. |
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Charges
are per day, per mile, plus parking & tolls |
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Cancellation
fee applies if less than 24 hours prior to departure |
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| Types
of Vehicles Available for Rental |
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Car,
6 passengers |
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Minivan,
7 passengers |
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Eight
Passenger Van (Some are equipped with hitches. See Notes Below) |
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Twelve
Passenger Van ***See Policy
and/or Training
Video |
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Fifteen
Passenger Van ***See Policy
and/or Training
Video |
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Pickup
Truck |
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4x4
Pickup Truck |
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Wheelchair
Accessible Lift Van |
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Specialty
Vehicles upon request |
| Notes:
|
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I. |
If vehicle is rented with plans to tow, please review "Guidelines
for Towing a Trailer", and complete a "Weight
Specifications/Verification Worksheet" two weeks prior
to departure. |
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II. |
Professional
drivers are available upon request. |
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| 2. |
Indianapolis
Airport One-Way |
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Travel
to and from Indianapolis Airport only |
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4
hour and 75-mile limit (one-way) |
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Confirmation
numbers will be assigned |
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The
driver will pick up vehicle at the Purdue Airport |
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Round
trip requires two Form 1's sent to Transportation Service, TMB prior
to departure. |
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| Reservations
via Phone, FAX, or E-mail |
| By
Phone |
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Call
to make reservations as far in advance as possible at 49-42114.
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The
following information will be requested: |
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Type
of vehicle desired and any special needs |
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(seats
removed, hitch, etc.) |
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Driver's
Name |
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Departure
Date & Time (See Pickup Times Below) |
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Return
Date & Time |
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Destination |
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Estimated
Total Miles |
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Caller's
Name, Phone Number & Department |
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Driver
should bring the original Form
1 for vehicle pickup. |
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| By
Fax |
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Complete
the Transportation Form 1
and FAX to 49-61374 |
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Driver
should bring the original Form
1 for vehicle pickup. |
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| By
Email |
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Reservations
via e-mail must be made at least 3 business days prior
to the date travel will begin. |
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Form
1 can be downloaded to your computer as an excel file. |
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Complete
Form 1 and send it as an attachment via e-mail to transportation@purdue.edu |
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Transportation
will reply to the sender to confirm receipt of the reservation.
It is the sender’s responsibility to follow-up if a confirmation
is not received. |
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Form
1 cannot be submitted from this web site. |
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Driver
should bring the original Form
1 for vehicle pickup. |
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| Note:
Vehicles will not be released without a completed and properly signed
Form 1 at Transportation Service. |
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| Cancellations |
| Vehicle
reservations must be cancelled 24 hours prior to the vehicle pick-up
time specified. A fee equivalent to a one-day charge will be assessed
if cancellations are made less than 24 hours in advance. |
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| Authorization
to Travel |
| Prepare
Transportation Form 1. Click here
for Form 1 instructions, or see the
back of the printed form. This form requires a departmental certification
and an authorized signature. |
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| Note:
Separate Form 1’s are required for multiple vehicles. |
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| Authorized
Drivers |
Purdue
Employees
Must possess a valid United States driver's license to present at
time of vehicle pickup. International driver's licenses are not
accepted. |
Non-Employees
Approval for non-employees must be requested on Form RM01 through
the Risk Management Department, FREH. |
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| Driver
Certification |
| The
Form 1 requires a driver's certification. By signing for the vehicle
and noting the state and expiration date of the operator's license,
the driver certifies: |
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Possession
of a valid United States driver's license |
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Only
approved drivers, who meet all requirements, are authorized to drive
the vehicle |
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The
vehicle will be used only for approved university business |
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The
vehicle will be driven in accordance with state & local laws
and regulations, and in a courteous manner that represents Purdue. |
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| Pick
Up Times |
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For
trip departures before 7am Tuesday - Saturday, vehicles can be picked
up between 5 & 6pm the day before. |
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For
trip departures between 11am Saturday and 7am Monday, vehicles must
be picked up between 8-10am Saturday. |
| Note:
Transportation office hours are adjusted around University holidays.
Please call if your departure time is near an official University
holiday. |
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| Student
Organizations/Club Sports |
| If
travel involves a student organization or club sports, you should
contact the business office responsible for your account to obtain
information regarding procedures for authorization to travel. |
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| Rates |
Click
here for a list of our
current rates.
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