Transportation Service Service Enterprise

Student Organization Transportation Requests

Student organizations need to have travel approved by the Business Office of Student Organizations (BOSO) and the Student Activities Office (SAO).

To begin the process, the students must complete an Event Planning Form (EPF) via BoilerLink two weeks prior to the event date.  Once Purdue Transportation Service has received notification that the form has been submitted, we will complete estimates and comment on the EPF regarding details of the reservation.

*Please note that when renting a vehicle, there may be telematics in the vehicle that monitors its use.  Please contact our office with any questions at (765) 494-2114.

Regarding Cars/Vans:

If not using personal vehicles, student organizations are required to use Purdue Transportation as means for travel.  Two Risk Management-approved drivers are required for each car or van, but more are recommended on longer trips. The RM01 and USA General or State-specific Release Form must be submitted to BOSO five business days prior to departure for processing. If vans are required, the drivers must watch the van training video then take the quiz that follows.  SAO and BOSO can help with these requirements if you have questions.

You can find the forms and the training video on the Risk Management website.

Regarding Buses:

  • Organizations using chauffered vehicles, buses and the like, are required to use Purdue Transportation services as a part of the University contract for these services. 
  • Consider cancellations and know how far in advance and what the costs will be if your organization needs to cancel a chartered trip.  View the cancellation policies here.
  • Destinations/Stops: A detailed intinerary will be required, including Pick Up information/addresses during the trip and specific Destination Stops and length of those stops. This will be required to be uploaded within your BoilerLink EPF.

If you have any questions, please contact us at: 

Transportation Service

765-494-2114 (Phone)
transportation@purdue.edu

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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Trouble with this page? Disability-related accessibility issue? Please contact Transportation Service at transportation@purdue.edu.