Transportation Service Service Enterprise

Vehicle Reservations

VEHICLE RENTAL RESERVATIONS

You will need the following information to make a car reservation: 

  • Type of vehicle desired and any special needs
  • Driver's name and phone number
  • Departure date and time (see pickup times below)
  • Return date and time
  • Destination
  • Estimated total miles
  • Seat removal information
  • Caller's name, phone number and department
  • Account information
  • Towing/Hitch required — see Towing below 

Make reservations as far in advance as possible through the following options: 

  • Call: (765) 494-2114
  • Email a completed Form 1 to transportation@purdue.edu
  • Due to the limited number of vans available, please follow up any email with a phone call. 

CLICK HERE FOR FORM 1

The Form 1 MUST be submitted through our email at transportation@purdue.edu prior to the day of the trip to ensure that all of your details are correct.  Transportation Services must receive a Form 1 signed by the Business Office and/or Department Head and the driver must present a valid U.S. driver's license prior to departure.

Cancellations or changes must be made by phone or in person after the reservation has been made.  We currently do not have a cancellation fee, but we do ask that we are given as much notice as possible in order to utilize our fleet in the most efficient way.

Rentals 

  • Charges are per day (24-hour period) and per mile, plus parking, tolls and miscellaneous.
  • Long-term rental arrangements are available for a period of three months or longer. Call 494-2114 for more details and current rates.
  • Transportation does not reimburse for parking charges.  We do offer EZpasses in all of our personally owned vehicles for the convenience of the customer, but all toll charges are charged back to the customer.

Rates:

Daily RatePer MILE
Cars $ 25.00 +$ 0.18
7-Passenger Vans $ 30.00 +$ 0.25
12-Passenger Vans $ 42.00 +$ 0.40
Specialty Vehicles Inquire for details Inquire for details

Additional Rates:

  • Seat removal charge: $6.00/seat
  • Towing: 1.5 x mileage rate
  • Additional Cleaning: $35.00
  • Toll Charges - Dependent on what tolls are passed through
  • *Note: When you are using a rental vehicle, please note that you/your department are taking on the liability of the care of the vehicle.  Any damages beyond the normal wear and tear of the vehicle found after the reservation will be at the responsibility of the department renting the vehicle.  This can come in either a direct bill from Transportation Services or a $500 deductible payment from Risk Management, depending on what the cost of repair is.  It is the driver's responsibility to report this to their business office if Transportation Services contacts them regarding any damages found in the post-inspection process.

Towing 

If a towing vehicle is requested with plans to tow, please review Guidelines for Towing a Trailer. Call 494-2114 to have a towing request reviewed by a shop manager prior to reservation. The towing charge will be added to the per-mile charge of a vehicle when that vehicle is towing a trailer or other equipment. Income from this mileage charge will offset the additional fuel, maintenance, setup and repair expenses incurred when equipment is towed. 

Seat Removal 

If seat removal requests are made, the removal fee of $6/bench seat will be added to the vehicle rental billing. 

Miscellaneous Charges 

  • Miscellaneous charges include additional cleaning and/or repairs as required.
  • Charges for specialty requested vehicles will consist of rental charges, fuel and other vehicle-related expenses, plus a processing fee.


Changes/Confirmations 

Notify Transportation Service at (765) 494-2114 of any changes regarding the scheduled trip, or to confirm reservations, as far in advance as possible.


Cancellations 

Notification of trip cancellations must be phoned in at least 24 hours prior to the vehicle pickup time specified.  Charges may apply if your vehicle was obtained through Enterprise.

Driver Qualification and Authorization 

  • All persons who will operate a vehicle on University business or for any other University purpose must meet the Qualification Requirements and Procedures Application to all drivers as outlined in section 1.1 of the Vehicle Use Policy.

Driver Certification

The Form 1 requires a driver's certification. By signing for the vehicle and noting the state and expiration of the operator's license, the driver certifies: 

  • Possession of a valid U.S. or Canadian driver's license.
  • Only approved drivers who meet all requirements are authorized to drive the vehicle.
  • The vehicle will be used only for approved University business.
  • The vehicle will be driven in accordance with state and local laws and regulations, and in a courteous manner that represents Purdue University. 

Pickup Times

  • The Purdue Transportation Service office is open from 7am-5pm Mon.-Fri. during the school year and 7am-4pm in the summer.
  • For trips beginning outside of business hours, you may use the kiosk.
  • Charges will start at the time the keys are picked up, regardless if during business hours or at the kiosk.

Note: Transportation Service office hours are adjusted around University holidays. Please anticipate using the kiosk if your departure time is during one of these times.

Vehicle Return Procedure 

  • Vehicles should be returned to Transportation Service by the date and time stated on the Form 1.  If you anticipate a late return, please call (765) 494-2114 and notify our staff so that we can make necessary adjustments for any future customers.
  • Park the vehicle in the lot to the north of the MMDC building where you picked up your vehicle. (Note: it does not need to be returned in the same space)
  • Check interior and trunk for personal items; items found will be kept at the main Transportation Service building for two weeks before sending them to Central Lost and Found.
  • Please refuel the vehicle when you return.
  • During office hours, bring the odometer reading (not the trip meter) and keys into the office.
  • Parking and toll receipts must be reimbursed through the driver's business office.  EX-Passes are in most of our vehicles, so if you used that we will bill you back when we receive the charge.
  • After office hours, please use the after-hours kiosk to return the keys.  If you have an older "leather" wallet, you may use the old drop-box, as this key is not kiosk capable.
  • Alert Transportation staff of any mechanical problems or other concerns you have regarding the vehicle.
  • Report accidents or damage to the vehicle immediately to Risk Management, Police and Transportation.

Student Organizations 

All student organizations must go through BoilerLink to get approval and reserve university vehicles.

*Please note that when renting a vehicle, there may be telematics in the vehicle that monitors its use.  Please contact our office with any questions at (765) 494-2114.

*Note: When you are using a rental vehicle, please note that you/your department are taking on the liability of the care of the vehicle.  Any damages beyond the normal wear and tear of the vehicle found after the reservation will be at the responsibility of the department renting the vehicle.  This can come in either a direct bill from Transportation Services or a $500 deductible payment from Risk Management, depending on what the cost of repair is.  It is the driver's responsibility to report this to their business office if Transportation Services contacts them regarding any damages found in the post-inspection process.

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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