Initiatives - Strategic Sourcing

Executive Sponsor: Jim Almond, Senior Vice President for Business Services and Assistant Treasurer
Task Force Lead: Denise Laussade 
Procurement Council Members (PDF)
Commodity Group Members (PDF)

Current Projects

5/24/2010
Commodity Groups for the products selected for “quick win” implementations have been named and have been meeting to review the Business Cases developed and presented by Huron Consulting. Initial proposals for Office Supplies and IT Distributors have been reviewed by the Procurement Council and approved by the Senior Vice President for Business Services and Assistant Treasurer; the sourcing implementations are now getting underway. Other commodities are under review and recommendations will be presented to the Procurement Council over the next few weeks. Implementation of the quick win commodities is expected to be over a staged time frame starting this summer. More information will be distributed as it is available.

4/12/2010
Huron Consulting has completed an initial assessment of our purchases made over a 12-month period. This analysis has identified several product opportunities for initial and long-term sourcing improvements. The next steps in the process are to validate the findings, and to move forward in new sources or terms for those commodities. Various constituents across campus will participate in the process of correctly defining the requirements for these products and their respective usage. Concurrently, a review is underway to identify business process improvements which can also contribute to reducing overall total cost. The consultants are expected to be on campus through June 2010.

3/12/2010The Strategic Sourcing process initiated by the Sustaining New Synergies Task Force has begun the task of reviewing Purdue’s spend in several products and categories to determine savings opportunities. Preliminary estimates indicate that Purdue spends more than $6M annually with vendors such as Cannon IV Inc., Ikon Office Solutions,  Lafayette Office Systems, Lafayette Copier Sales and Service and Smith Office Plus. These companies sell, operate, maintain and lease copiers or multifunction printing devices for our Purdue Departments.

In the next few months, some of these print devices are scheduled to be replaced or have leases which will expire. In order to capitalize on the efforts of our initiative, we ask any decisions be deferred until we have more information in the coming weeks. Leases can be continued on a month-to-month basis for an interim time.

We are happy to discuss needs as well as viable alternatives. Please refer to the FAQs for Strategic Sourcing for additional information or contact Julie Smith, julies@purdue.edu, in Purchasing Services with questions.

3/10/2010
Engaged Huron Consulting to assist in spend analysis and business process review

3/10/2010
Conducting a “needs assessment” for Custodial Services; an RFP for Custodial Services has not been issued

3/10/2010
Participating in evaluation of Transportation Services led by Physical Facilities as pending building demolition necessitates review

 

Strategic Sourcing Charge
Strategic Sourcing Charter (PDF)
Strategic Sourcing Scope (PDF)

Glossary of Terms (PDF)

Frequently Asked Questions (FAQ)
Current Strategic Sourcing FAQ (3/9/2010)
Archived Strategic Sourcing FAQ

Learn About Other Strategic Sourcing