|GENERAL SSTA - Annual Report 2001-2002
Student Systems Replacement Initiative - Project Development Activities
are two major categories of projects within the TRAX
Initiative. Legacy System Replacement projects
and Service and Information Improvement projects. It has been
recognized that with the critical need to replace our legacy
systems, it is also imperative to improve service to students
now and into the future. In order to satisfy both requirements,
projects from each of these areas are in development concurrently.
It is also clear that the current student systems are not
meeting the university's ever-increasing needs for data. Therefore,
the TRAX Initiative has been fast-tracked to deliver new processes and tools for
obtaining information as quickly as possible. New releases
of the SIS system are implemented every few months. Figure
9-2 outlines the multi-year plan for delivery and Figure
9-3 describes the planned releases between February 2002
and March 2003.
the Student Information
System is delivered in one of the following forms:
Client - The client interface is provided for heavy users
and is highly customizable. Typically staff using the system
for daily updates and inquiry use the SIS client which is
installed on the staff member's personal computer. The client
is self-upgrading and provides a very efficient means for
maintaining student data.
SSINFO - Student Services Information (SSINFO) provides web-based
access for students to obtain and provide information such
as personal demographics, class schedule, financial aid information,
fees and invoice summary, online payment of tuition, fees
and housing and much more. Several new enhancements have been
made to the system within the last year. Refer to statistics
(Figure 9-1 to view usage information
and Figure 9-3 and Figures
9-4 through 9-8) for full listings of newly implemented
on the Web - Implemented in July 2001, this feature allows
academic advisors and specific departmental staff to view
the same student information that the student sees on SSINFO.
This allows the advisors and staff to better assist students
with questions. In the future, this interface will be expanded
to collect data such as grades. The ability to obtain course
rosters for faculty will be added to this interface in July
information query database (SIQ) is available for ad hoc requests
for research and operational data. The majority of the data
is updated on an hourly basis. Brio Query is the tool currently
used to obtain data. A group of TRAX and departmental data
query specialists produce the enterprise reports needed.
query database model is very difficult to use and requires
much expertise to be able to obtain the information needed.
The SIQ Refinement project was commissioned to understand
and redevelop the 13 query data models in order to facilitate
easier access to query data. The first 5 data models are planned
to be implemented on June 29th, 2002. The remaining
3 admissions-related models should be implemented by October
2002 and the refinement of the remaining 5 models, relating
to newer functionality, will be scheduled when the requirements
are better understood.
new release, requirements for reporting are analyzed and the
data is modeled as appropriate in the SIQ database.
to produce results quickly has been recognized. In order to
"fast track" progress, projects are scheduled to progress
concurrently. Initially, the plan to "fast-track" development
included a new release of the SIS application approximately
every six months. As we have moved forward, it has become
apparent that it is more efficient to schedule smaller releases
more frequently to allow for components to be put into place
that are prerequisites for future development.
plan was developed which covers December 2001 through March
2003. This plan includes the implementation of course
information and course schedule on the web, missing financial
aid information collection, event management, academic history
repository, transcript generation, certification processing,
instructor and schedule deputy course information update capability
and full audit functionality (http://www.purdue.edu/VPSS/Trax,
Releases/Projects, Current Release Plans).
year we successfully implemented 5 releases.
The features in these releases are described in Appendix C,
D, E, F, G and H. During November and December of 2001, we
implemented our largest and most complex release of the SIS
system to-date. The highlights of this release were the creation
of course management and venue management components, student
and internal organization management, a new system launcher
with desktop icon capabilities and the implementation of the
"Purdue-pay," electronic payment of tuition, fees and
housing on SSINFO. The November release essentially doubled
the size of the Student Information System. The implementation
also brought to light many new issues regarding ownership
and maintenance of shared organization and person data. Cross-functional
teams have come together to analyze and resolve these issues.
The support and cooperation among the many departments affected
has been impressive.
to address the emerging issues regarding access to student
data, the SIS Access Security project was initiated. The purpose
of this project is to define the procedures to be used by
University staff for managing access to data in the Student
Information System (SIS) and Student Information Query system