||GENERAL SSTA - Annual Report 2001-2002
Student Systems Replacement Initiative - Feature Summaries
TRAX Software Release R03.1 - July 2001
Card Data Capture
the web student contact card functionality and provide the
ability to automatically load the information directly to
the SIS system in order to eliminate the manual re-keying
of the contact card data. At the completion of this project,
staff would still continue to determine what materials should
be sent to the student and may need to manually perform
name search functions to update a record.
to SSINFO Surveys - now known as E-forms
Functionality to permit an answer to be disabled if it is
not currently appropriate for viewing by the student
to make un-included participant ineligible when loading
participants by providing the ability to make additions
to the participant file without changing the eligibility
of the students in the originally loaded file. It is no
longer necessary to re-load the entire file of original
for grouping multiple questions for display and page breaks
version control allows a version to be locked for view only
when attempting to activate two versions of the same definition
for all value critics in the fill-in-blank questions: select
from numeric only, alpha only, alphanumeric, a set of specific
formats, or email entry
values in output layouts such as e-form results output
functions in output layout to produce the number of responses
for each question without needing to run a query
preview - Preview ability for survey on 'SIS on the web'. There
will be three modes none, private and public
Staff Interface in SSINFO
authorized faculty and staff with web access to a subset
of the content that students see on SSINFO
invoice processing on the mainframe to print the athletic
ticket request on the student bill
the Dean of Students Off Campus Housing Access Database
System to the SIS integrated environment as a web application
Object Framework Changes
modifications to the functionality used to save data to
the database to improve efficiency
functionality to print content from selected views
filtering for reference table views and surveys
mutually exclusive menus: ability to create a group of menu
items such that when you select a menu item in the group,
the previously selected item is de-selected automatically
replacing 'show previous' functionality in views with functionality
to use filters
deletion of address segments through the SI transaction
interface. This will allow a true 2-way synchronization
between SIS and SI addresses.
view security on all tabs
management of tax year to Bursar
a means to default the address displayed at the top of the
address list box according to the selection designated within
student folder preferences
Provide necessary changes to the database to support new
features in this release
to support analysis of additional information (Tentative)
new or modified queries to support new features in this
TRAX Software Release R01.11 - November 2001
includes changes to support multiple roles within Internal
Organizations; e.g. sororities and fraternities are both
housing units and student organizations. Schools have multiple
departments, each having responsibility for particular programs
and courses. These changes are needed to support mapping
subject areas and courses to academic departments and to
support venue and event management. All organizations currently
on the FMIS responsibility header file will be recorded
within SIS as internal organizations with the department
role. Additionally, the schools will be created as separate
internal organizations and they will have the school role. Academic
Departments will be tied to the appropriate school via the
parent organization relationship so that the association
of departments to school can be maintained and utilized
for reporting. Additional department and school data items
from user organizations will be added.
Course Management System maintains official information
about all courses approved for offering within the Purdue
University System. These include courses from other universities,
which are a part of inter-institutional programs such as
Technology Statewide, National Student Exchange, and Study
features provide for managing essential course information
such as credit hours, instructional methods, titles, course
descriptions, special fees, prerequisites, co-requisites,
etc. SIS will become the authoritative source for course
information currently maintained on the administrative computing
mainframe course master file and the ECN course depository. The
system supports managing equivalent course information,
repeatable course information, and absentia course information.
Enhanced functionality will include:
all courses in a subject area at one campus location
to a new or different subject area.
a subject area ineffective on a campus location.
school contacts with update capabilities to limited
to support current operations on the administrative computing
mainframe that rely on the course master, a series of batch
interfaces will update the mainframe course master file and
related files on a regular basis.
functionality will replace the existing space and facility
management systems currently used by SMAS. Most of the
effort in this project is re-implementing existing functionality
in the SIS environment and synchronizing with the legacy
system. Enhancements to be included in this release: the
ability to record venue-related changes that will occur
in the future; users may define new venue feature types
and record them; support for managing information about
exterior spaces and off-campus teaching locations; ability
to define room and building complexes; view venue schedule
in grid format; move easily between schedule grid and event
folder; highlight under-utilized times; view either registration
limits or actual enrollments in schedule grid; construct
more complex queries to refine venue search.
Management Phase I (postponed until January 2002)
is the first phase in implementing full-feature event scheduling
and management services within SIS. The large majority of
this project involves re-implementing all the existing functionality
in the current SMAS event scheduling system, as well as
providing view access to the master schedule of classes
and integration and synchronization with the existing exam,
large lecture room, and student scheduling systems. Events
include classes, evening and final exams, other course activities,
such as help sessions, staff and club meetings and other
special events. The system will allow users to find available
venues based on time and venue feature criteria, reserve
venues for and record information about events, access all
information related to an event in a convenient folder view,
record venue search criteria used to reserve a room with
an event for future reference, track reasons for event scheduling
changes and notify numerous people of these changes, enforce
venue use restrictions by student organization, department
and type of event, manage scheduling of scarce resources,
as well as other features. The existing dynamic web sites
for the schedule of classes, exams, room availability and
room schedules will be modified to access the new system. The
web site provides users the ability to make room reservation
requests, which will be processed by SMAS staff. Supplemental
event information such as material requirements (e.g. textbooks),
syllabus and course URL will be recorded and publicly accessible. Users
have the flexibility to define these supplemental data items. In
this phase, the event scheduling features do not impact
the current "student recruitment event management" features
used by Admissions.
Organization Management System
Dean of Students office will be use these features to manage
basic information about student organizations such as the
name, description, officers, faculty advisors, election
dates, etc. A student organization may be associated with
multiple mission categories (service, religious, athletic
recreation, student housing, etc.). The system also includes
features for tracking sanctions and organization status. Web
pages for each active student organization are dynamically
generated from the student organization data managed within
SIS. Access to complete and accurate student organization
information is needed in order to verify that organizations
are eligible to use university facilities. Events may be
linked to student organizations.
Basic Faculty/Staff Information
information about faculty and staff (name, department affiliation,
position code, FTE) will be loaded into SIS. Records for
these individuals will be created in the PERSON table and
they will have Employee roles. This information is needed
to associate individuals with various data items managed
within SIS (instructors to course offerings, individuals
to meeting rooms, advisors to student organizations, schedule
deputies, building deputies, etc). Person Search Results
view will be enhanced to include "role" information so students
can be easily distinguished from faculty/staff.
Electronic Payment of Tuition and Fees (ACH)
features permit the student to specify that fee payments
be automatically withdrawn from a specified bank account. Credit
card payment of fees is not included with this implementation. Students
will be able to authorize up to three additional individuals
to view and pay their fees via SSINFO. In the initial implementation
this service is limited to West Lafayette students and is
only available for paying housing bills, deferred fee bills,
and tuition and fee bills. Charges billed through CARS are
not included in this implementation.
all of the new features that have been added to SIS since
its first release in April 1998, the time has come to redesign
the system launcher. The new launcher will have a tree structure
similar to Windows Explorerä on the left side of the window.
Users may customize the launcher so access to the applications
they use most frequently is convenient. Users will be able
to expand and collapse the tree to access SIS application
icons. Applications can be launched by double clicking on
the application icon. To the right of the tree structure
will be a "desk top" windowpane. Users can drag and drop
icons from the tree menu on to the "desk top" and they can
arrange the icons on the desktop to suit their preferences.
Person Search Mechanism
the addition of several new instances of person data into
the SIS database (Employees, Instructors, etc) there is
need for a refined mechanism to search for person records. The
current search mechanism is geared toward finding prospective
students. The new mechanism allows for the specification
of which person "role" to search for. Based on the role,
additional search parameters can be provided. For example,
when searching for an employee, the department and position
of the employee can be specified. This new mechanism also
distinguishes between students and prospective students.
number of "under the covers" infrastructure enhancements
will be made to SIS to support the November release.
- A basic
system calendar is being developed to record key processing
dates and points in time. This is intended to be the internal,
information system calendar for SIS.
- A pessimistic
locking scheme will be implemented that will enable us to
prevent users from applying updates to "stale" records. This
will be used in situations where it is believed that optimistic
locking is not sufficient.
support general public access to course and course offering
information, a new type of Web responder is needed which
supports "session-less" connections. This Web responder
will process well-defined URL's and will collaborate with
other objects to dynamically generate web pages that are
configurations will be expanded to support the SIS client. This
will enable us to block client access to the database without
shutting down the database instance, present messages to
users as they log in, and dynamically control the new menu
structure of the SIS launcher.
will be made to the SIQ data model, data transforms and
existing queries to deal with changes to the internal organization
structure. Also changes will be made to support straightforward
replication of new tables introduced to support course management,
student organization management, system calendar, event
scheduling and venue management and scheduling.
Transformation and Loading tool implementation
and End User training in SQL and Data Modeling
assure new data model
This information is provided to SIS users in understanding
the features planned for the next release of SIS. This is
the largest and most complex release since the initial implementation
of SIS in April 1998. The development team is making a concerted
effort to complete all these features time for November 12,
2001 implementation. However, depending upon progress, management
may at their discretion chose delay implementation or some
portion features. Any changes release schedule scope will
be communicated user community as soon such decisions are
TRAX Software Release R02.02 - February 2002
Catalog on the Web - Part of Course Management (Candidate
Feature list - priority #1). Provides for the public display
of course catalog information. While implemented, this feature
won't be turned on until March or May to give Registrar
time to review and approve the data.
Entry refinements - Supports Course Management as well as
event and recruitment management. (Candidate Feature list
- priority #1).
Entry roll forward - Supports Course Management as well
as event and recruitment management. (Candidate Feature
list - priority #1).
abbreviations - Supports Event Management. (Candidate Feature
list - priority #1).
tab descriptions - Complete implementation of existing feature
(Tab Preferences). Utilizes the descriptions provided by
the business analysts.
the SIS menu item "Event Management" to "Recruitment Events"
in preparation for May Event Management release - Supports
Event Management implementation. (Candidate Feature list
- priority #1).
administrative interfaces for student assignee requests
and grants - Complete implementation of e-Payment.
indicate contacts with multiple details in the contact table
view. Candidate Feature list - priority #20.
enhancements - Lock account for 15 minutes after 3 failed
address support - Supports Event Management (Candidate Feature
list - priority #1).
name added to instructional type - Supports Event Management
(Candidate Feature list - priority #1).
a link within SSINFO. Candidate Feature list - priority
Link for the "Additional Financial Aid Information" document
will be handled. It is not necessary to wait for a release
to be issued.
mouse support - Infrastructure feature (developers use it).
window support - Infrastructure feature (developers use
standard reporting and progress reporting to the File Converter
framework. - infrastructure requirement. Will allow conversion
team to better gauge conversion progress.
description of the "once" occurrence in job start
criteria - bug fix
code to monitor time-out problems. Currently a session times-out
after 10 minutes of no activity. If the server traffic is
heavy, that time-out is reduced. We need statistics of problems
before we can recommend changes.
TRAX Software Release R02.03 - March 2002
students via SSINFO the ability to submit their missing
Financial Aid information.
students via SSINFO the ability to indicate, "I am canceling
my West Lafayette course registration."
naming/numbering convention for academic year/term in the
Student Information System (includes SSINFO).
the edits on the transcript request address in SSINFO to
reduce the number of invalid postal addresses.
enhancement - users cannot reuse the last 8 passwords.
a mechanism to load course information from Purdue Marketing
the ability to store course credit information per instructional
type instead of percent and convert the data.
initial ability to support auditing. Specifically this release
tracks the last modified by, last modified time, and last
TRAX Software Release R02.05 - May 2002
objects for SIQ
Schedule of Classes on the Web.
Part of Event Management. Supports the public display of
the University's course schedule. The mainframe will still
be the authoritative source.
to SSINFO, via the password maintenance screen, the ability
to display the career account ID for those who have career
accounts. In addition, enhance the SSINFO interface with
the system that manages career accounts (equest to synchronize
passwords from their career account is accepted and the
appropriate action taken on the SSINFO side.