Industrial Proposals at Purdue: Quick Reference Guide
- All Industrial
proposals must route through the University Contracting Group for their
review and addition of an appropriate contract.
- Proposals should be funded
at full University overhead unless the following exceptions apply.
- The Proposal is equal to
or less than $10,000 per year
- An overhead waiver has
been approved
- If a budget is
requested by the sponsor, a burdened budget should be forwarded for
their review. A burdened budget is a budget estimate in which the F&A
charges are distributed proportionately to the different detailed direct
cost budget categories rather than shown as a line item.
- No charges can be
incurred before or after the project period.
- Internal no cost
extensions cannot be granted. Any changes that are made to the contract
must be approved in writing by the sponsor. P. I. should prepare a
letter addressed to the sponsor to request the extension, and the letter
sent to Keven Gipson, who will prepare an amendment to the contract.
Amendment and letter will be sent to the sponsor by Keven. Be sure to
specify how much more time is needed.
- These fund/centers
cannot usually be used as cost sharing for other grants unless the
sponsor is contacted and approves these funds to be used as cost
sharing.
- Final payments are
often tied to final technical reports.
- Unexpended balances
of fixed price agreements can be moved to the departmental residual
fund/center. If the unexpended balance exceeds the original award by
15% or more, a detailed explanation for the remaining balance must be
submitted along with the residual form.
- Because of the
signatures needed on the contract, industrial proposals require a longer
review period. Please plan to allow 3-5 days to process industrial
proposals.
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