Proposal Preparation Validation Rules

 

1.      For NIH proposals, the base for academic year salary plus the summer salary base cannot exceed the NIH salary cap, which changes annually (see following link). http://www.adpc.purdue.edu/SPS/html/nihsacpf.html

2.      For NIH research proposals, trainee/fellowship costs such as stipends, travel trainee/participants, and tuition and fees are normally not allowable.

3.      If graduate students are budgeted at an effort > 50%, then graduate student insurance should be budgeted.

4.      If graduate students are budgeted, then graduate fee remissions should be budgeted.

5.      If subcontracts are budgeted, a work statement, budget, and an institutional signature (Sponsored Program Equivalent) from each subcontractor need to be included in the proposal.

6.      If scientific equipment or general-purpose equipment is budgeted, a justification needs to be included in the proposal.

7.      If stipends are budgeted, tuition and fees need to be included.

8.      If clerical personnel, general purpose equipment, and/or office supplies are budgeted, are unlike circumstances justified in the proposal? 

9.      Make sure the correct F&A rate is used for the specified activity type  (Research, Instruction, Other Sponsored Program).

10.  If there is Other or Memo cost sharing listed in the proposal, there must be a form 32 and box #12 must be filled out on the transmittal check sheet.

11.  If PI effort is zero, then SPS should mark VCS in the system

12.  If foreign travel is budgeted, then is the trip justified in the proposal?

13.  If the proposal is for an industrial sponsor and the direct cost is < $10,000,then F&A should be zero.