Prepare document in
accordance with the document preparation guidelines.
Verify:
Proper document form is used
Debits equal credits
Account number and object codes are valid
Is the document correct and complete?
Yes —
No
|
Determine the
necessary action.
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| Is the Principal
Investigator's (PI) signature required?
Yes —
No
Note: PI's signature is required for a
transfer of an expense from an account that received no benefit
from the charge to a sponsored program account that did receive
the benefit. |
The PI verifies and
signs.
Next |
Departmental
authorized signature affixed.
Next |
Please select the
appropriate document type:
-
JV which includes funds 340-369, 440-469, 500-699, or
702
-
PDC
-
APC/APD
|
Forward to the
Preauditor for review.
Continue
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Preauditor:
Assure compliance with the document preparation guidelines, that
the explanation contains sufficient support, and that the
document has appropriate certifications.
Is the document okay?
Yes —
No |
| Is the document a PDC?
Yes —
No |
| Is a change needed in
the fund/center number, dollar amount, or impact on F&A?
Yes —
No |
| Return the document to
the preparer.
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| Preauditor determines
necessary changes, notifies preparer, and corrects the document.
Next |
| Affix the preauditor
signature.
Is APC 120 day approval needed for funds 340-369 or 440-469?
Yes —
No |
Forward to the AG
Accountant/Business Manager
Continue
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AG Accountant/Business
Manager:
Reviews for APC 120 day approval as needed; and signs as
appropriate for funds 340-369 and 440-469.
Is the Document okay?
Yes —
No |
| Return the document to
departmental authorized signer for resolution
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If Document is a JV
or APD:
Is bypass needed for funds 500-699?
Yes —
No
If Document is an APC:
Is bypass and/or APC 120 day approval needed for funds
500-699?
Yes —
No |
Forward to SPS
Continue
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Sponsored Program
Services (SPS):
Reviews for bypass and/or APC 120 day approvals as needed; and
signs as appropriate for funds for funds 500-699
Next |
Forward to Accounting
Services
Continue
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Accounting Services:
Reviews for authorized preauditor signature, audits for AG
Accountant/Business Manager and/or SPS approvals, and signs
post-PAR APD for DREF or object code only corrections
Is the document okay?
Yes —
No |
| Can the problem be
resolved in Accounting?
Yes —
No |
| Accounting Services
determines necessary changes, notifies preparer, and corrects
the document.
Next |
| Accounting Services
initials/signs and processes document.
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| Is this correction for
a prior PAR period and include funds 340-369, 440-469, 500-699,
or 702?
Yes —
No |
| Forward Preauditor for
review and approval.
Next |
| Forward to costing
Next |
Costing:
Approves post-PAR period adjustment and effort adjustments of
less than five percent (5%).
Is the document okay?
Yes —
No |
| Return the document to
preparer for resolution
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| Is bypass needed for
funds 500-699?
Yes —
No |
| Costing calls SPS for
bypass approval.
Next |
| Costing signs and
processes document.
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| Is the correction for
a staff member who completes a semester PAR?
Yes —
No |
This is an Amended
Payroll Certification.
Circle 'APC' at the top of the document.
Does the document include funds 340-369, 440-469, 500-699, or
702?
Yes —
No |
| This is an Amended
payroll Distribution. Circle 'APD' at the top of the document.
Is this correction for the current PAR period?
Yes —
No |
| Is there enough time
to process the APD before the cut-off for the semester PARS?
Yes —
No |
| STOP
You must use a PDC
Note: APCs are preaudited, APDs are not
preaudited.
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| Is the correction
changing DREF or object code?
Yes —
No |
| The document can be
processed as an APD.
Next |
Current
Preauditors