Information Classification for Accounts Payable

Information Owner: Asst. Comptroller-Costing, Disbursements, & Risk Mgmt.

Office Responsible for System: Disbursements

Data Steward: Kay Parker

Date: September 2003

Accounts Payable Related Information:

The Accounts Payable section of Disbursements records and maintains information pertaining to the ordering and payments for goods and services. They also are responsible for pay check distribution and some tax reporting.

All A/P information is considered sensitive data except for transactions related to restricted accounts, Social Security Numbers for staff and students.

Information NameDescriptionClassifications
Vendor / Supplier Data Vendor information includes name, code, type, demographics, and policy (terms code, Fed ID #,)   X  
Staff /Student Data Staff /Student data includes name, vendor id (typically SSN) and other data to assist in recording personal service payments   X X
Vendor id typically SSN
Order Information Order info includes order #, date, vendor code, vendor name, buyer code, account, amount.   X  
Payment Information Payment info includes Vendor info, Vendor invoice number, account, object, and amount.   X  
Pay Check Delivery Information Information for the delivery of payroll checks includes name, campus, dept, and building.   X  
Tax Information Code within Budgetary Control to indicate if 1099 or 1042 tax forms are to be generated. Forms included name, amount, SSN.   X X
University Financial Report Account Payable Balance Sheet Info Information contained in the University Financial Report and Supplemental Exhibits. X    

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