Unattended printing is allowed for Sensitive and Restricted data so long as controls are in place to prevent unauthorized viewing or pick-up of the printouts. Printouts containing Restricted information should be picked up as soon as possible. “Access controls” for unattended printing or faxing include: utilization of a lock box for storage of unattended printouts and faxes; delayed output of printing and faxing until recipient initiates printout or fax; purchase and utilization of a fax server to queue fax printouts, etc.
For example, an acceptable practice is to send documents to a shared printer where a small group of people has access to the printer. A best practice would be to send documents to a shared printer with a separate bin where there is limited physical access to the printer (e.g., the printer is stored in a locked room).