Information Classification for Sponsored Program Services
Information Owner: Director of Sponsored Programs Administration
Office Responsible for System: Sponsored Program Services
Data Steward: Kay Parker
Date: September 2003
Proposal/Award information is described below. Most situations are addressed except highly classified awards that are covered by federal security policy.
Proposal Related Information:
Information about requests for funding of a Sponsored Program. Data is entered into the system based on information contained in the Proposal prepared by the Faculty/Staff and the Proposal Transmittal check sheet.
Award Related Information:
Entered into system based on the Sponsors Award document (Grant, Contract, etc.)
Proposals Not Funded Information:
Proposal requests that are not funded are recorded as such.
| Information Name | Description | Classifications | ||
|---|---|---|---|---|
| Public | Sensitive | Restricted | ||
| Proposals | Information about proposals for research, instruction or other sponsored programs and the proposal itself. This includes Title, PI Name, Sponsor, Amount Requested and workpapers contained in a proposal file folder. Details of data fields: https://ias.itap.purdue.edu/bumer/DSS_Table_Info.metatbl?tkey=36&pg=1&pg2=2 |
X | ||
| Award | Information on a proposal that has been funded or a project that received funding for which there was no formal proposal. Data in SPTS includes Award Amount, Grant/Contract number, Regulatory data (RDNA, Animals/Human Subjects, etc.). The award document in the project folder. Details of data fields: https://ias.itap.purdue.edu/bumer/DSS_Table_Info.metatbl?tkey=36&pg=1&pg2=2 |
X | ||
| Proposals Not Funded | Same information as proposal with the addition of a not funded date. | X | ||
| Statistics and Trend Information | Statistical information regarding SPS activity for the University or Trend Information by School http://www.purdue.edu/Research/SPSOffice/html/statistics.html |
X | ||
| Statistics and Trend Information | Statistical information regarding SPS activity for a Department http://www.purdue.edu/Research/SPSOffice/html/statistics.html | X | ||
|
Project Accounting Information |
Summary and detailed budget and expense data for a project. |
X | ||
|
Billing and Letter of Credit Information |
Amounts billed for a project or cash draws for projects within a sponsoring entity. |
X | ||
Note: All requests for data from individuals outside the University should process through the public record office. If information is requested for a department or school outside your area, then you need to get concurrence from that area's department head (Dean, Director or appropriate business person) to release the data.