| Information Classification for Card Services
| Information Owner: |
Fiscal Director, Housing and Food Services |
| Data Steward: |
Laurie Millar |
| Date: |
September 2006 |
Student Related Information:
Currently collected from various systems on campus either from legacy files or data extracts.
Staff Related Information:
Entered into system as requested by staff member by getting plastic ID card, opening a debit account, or being established as an operator.
Conference Related Information:
Limited to specific range of numbers controlled by CSO. Privileges are assigned based on needs of conference based on request from Residence Halls, Conferences and Rec Sports Center. Cards are deleted periodically after conferences are finished and reporting is complete.
Information Name |
Description |
Classifications |
Public |
Sensitive |
Restricted |
| Demographics |
Collected from SITP extract file, RMS and Bursar for students. The individual provides all other information at the time the privilege is
requested. i.e. Local or campus addresses for mailing account statements
|
|
X |
|
Building/Room Entry
|
Information on when individuals use their card to enter various
locations on campus. i.e. Recreational Sports Center, Residence Halls,
Laboratories and Libraries
|
|
X |
|
| Point of Sale Transactions |
Includes meal plan usage, Dining Dollar and Boiler Express account
activity. Contains product information and other transactional detail
for Optim cash operation locations. i.e. dining rooms, residence hall
front desks, PMU, mini-marts and grills, vending machines, BoilerCopyMaker,
and BoilerMailRoom
|
|
X |
|
| Photographs |
Digital or Polaroid photo of ID card holder.
|
|
X |
|
| Cardholder Accounts |
Accounts are either applied for, or assigned to individuals. Balances
are weekly resets (meals); semester deposits (DD) or individual cash
deposits (BE). Balances determine privilege usage. I.e. BoilerExpress,
Dining Dollars and Meal Plan
|
|
X |
|
| Card Usage Privileges |
Assigned to individuals based on eligibility determined by various
sources. Meal and Res Hall entrances from RMS; RSC based on designated
fees, and Registered status from Bursar and building access by special
request.
|
|
X |
|
Manager / Cashiers |
Individuals authorized by entity for specific functions relating
to cash registers in cash operations. Most of the privileges are the
same, however, Managers can make deposits and run reports.
|
|
X |
|
| Operators |
Individuals authorized to use specific portions of the Access System.
Controlled by internal security. Can only be established by Card Office
Staff and Sys Admin permissions.
|
|
X |
|
|
