|
Information Classification for Centralized Accounts Receivable
| Information Owner: |
Assoc. Comptroller-University Collections |
| Office Responsible for System: |
University Collections Office |
| Data Steward: |
Hans Sigg |
| Date: |
September 2003 |
Accounts Receivable Related Information:
The University Collections Office is responsible for the administration
of the Centralized Accounts Receivable System (CARS). The approved billing
systems are: Bursar Student Fee System, Student Housing System and CARS.
Departmental receivables other than tuition and housing should be billed
using CARS. CARS provides billing of both student and non-student receivables.
The Collections area of Accounts Receivable is responsible for collecting
delinquent University receivables utilizing due diligence procedures,
litigation and collection agency referral.
Information Name |
Description |
Classifications |
Public |
Sensitive |
Restricted |
| Customer Account Information |
Customer ID, Name and address and other information about the customer. |
|
|
X
SSN, FERPA & HIPAA regulations |
| Student Budget Plan Information |
Customer ID, Name and contracted amount of monthly payments. |
|
|
X
SSN & FERPA regulations
|
| Billing Information |
Charges for a customer includes
account number, object, date of service, etc. |
|
|
X
SSN, FERPA & HIPAA regulations
|
| Payments |
Payment received from a customer includes Customer ID, amount, check
number, etc. |
|
|
X
SSN, FERPA & HIPAA regulations |
| Transactions |
List of all activity related to
individual customers. |
|
|
X
SSN, FERPA & HIPAA regulations
|
| Collection Activity |
Delinquency and follow-up notes, collection agency and litigation
information and anecdotal comments. |
|
|
X
SSN, FERPA & HIPAA regulations
|
| Summary Totals |
Yearly, monthly and daily; balances, charges, payments and other
information totaled in categories by type of customer. |
|
X |
|
|
