| Information Classification for Accounts Payable
| Information Owner: |
Asst. Comptroller-Costing, Disbursements, & Risk Mgmt. |
| Office Responsible for System: |
Disbursements |
| Data Steward: |
Hans Sigg |
| Date: |
September 2003 |
Accounts Payable Related Information:
The Accounts Payable section of
Disbursements records and maintains information pertaining to the ordering and
payments for goods and services. They also are responsible for pay check distribution and some tax reporting.
All A/P information is considered sensitive
data except for transactions related to restricted accounts, Social Security
Numbers for staff and students.
|
Information
Name
|
Description
|
Classifications
|
|
Public
|
Sensitive
|
Restricted
|
|
Vendor / Supplier Data
|
Vendor information includes name, code,
type, demographics, and policy (terms code, Fed ID #,)
|
|
X
|
|
|
Staff /Student Data
|
Staff /Student data includes name, vendor id
(typically SSN) and other data to assist in recording personal service
payments
|
|
X
|
X
Vendor id typically SSN
|
|
Order Information
|
Order info includes order #, date, vendor
code, vendor name, buyer code, account, amount.
|
|
X
|
|
|
Payment Information
|
Payment info includes Vendor info, Vendor
invoice number, account, object, and amount.
|
|
X
|
|
|
Pay Check Delivery Information
|
Information for the delivery of payroll
checks includes name, campus, dept, and building.
|
|
X
|
|
|
Tax Information
|
Code within Budgetary Control to indicate
if 1099 or 1042 tax forms are to be generated. Forms included name, amount,
SSN.
|
|
X
|
X
SSN
|
|
University Financial Report Account
Payable Balance Sheet Info
|
Information contained in the University Financial
Report and Supplemental Exhibits.
|
X
|
|
|
|
