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Information Classification for University Advancement and PAA

Information Owner: Vice President of University Development

Data Steward: Dan Gentry

Date: November 2007

University Development and Alumni Association Data

The Vice President for Development in recognition of the right to privacy of donors to Purdue University, ethical considerations, and the need for good donor relations has categorized University Development data as restricted. Data and information available in Advance C/S, the University Development imaging system, and in related reports and files is the property of Purdue University and its use is governed by federal, state, and University regulations. It should be used only to support University-sponsored or University-approved development or alumni relations functions.

Information Name Description Classifications
Public Sensitive Restricted
Alumni/Donor Directory Information Information used to identify an individual: ID, name, address, phone, basic degree information     X
Other biographic - non-directory Additional information including: spouse, children, employment, student activities, complete degree information, etc.     X
Giving Information about the appeals (solicitations) made to an individual, gifts given, and pledges made     X
Prospect Extensive information about the cultivation, solicitation, strategy, contacts, and next steps involved in the relationship between Purdue and entities with capacity/inclination for making significant gifts to Purdue.     X
Membership Information about an individual's membership with PAA.     X
Honor Rolls Information about donors and their levels of giving often published in Gift Club Newsletters and School/Department annual reports (this data may be restricted for individuals at their request)   X  
Event Attendance Information about an entity's registration and attendance at Purdue events     X
Awards and Honors Information about awards and honors received by an entity; may include awards and honors that are not Purdue-bestowed     X
Allocations Data (ID, name, general ledger, school, department, etc.) about all "gift" accounts at Purdue and in all affiliated organizations (PRF, PAF, etc.)   X  
Staff Data (ID, name) about individuals who are authorized to file information or who are involved in solicitation, filing contact reports, etc. X