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Information Classification for Space Management & Academic Scheduling

Information Owner: Director of Space Management and Academic Scheduling

Data Steward: Monal Patel

Date: September 2005

Event Schedule Information:

Information related to events scheduled to rooms on the West Lafayette campus. Events can be instructional related events, instructional support events (such as help sessions), student organization events, staff meetings and more.

Information Name Description Classifications
Public Sensitive Restricted
Building Detail/Summary List events scheduled within a building by date and time. X    

Space Inventory Related Information:

This information contains university related facility information associated with scheduling and space management needs. This data includes all instructional rooms, office space, laboratory space, and other service space on the main Purdue campus, as well as the regional campuses. Information such as the size of the room, number of stations, the department responsible for the room, and other information are included in this database.

Information Name Description Classifications
Public Sensitive Restricted
Building Detail/Summary

Detail about all rooms in a building.

(Area, stations, room type, assigned department)

  X  
Department Detail/Summary Detail about all rooms owned by a certain department. (Area, stations, room type, assigned department)   X  
Room Type Detail/Summary

Detail about all rooms used for a specific function.

(Area, stations, room type, assigned department)

  X  
Station Detail/Summary Detail about all rooms by size of room. (Area, stations, room type, assigned department)   X  
Academic Program Statement Academic program statements for new facility construction, renovations or additions. X    
Classroom List List of all classrooms, which are available for use. X    
Inventory Audit Audit of rooms on campus   X  
Staff Audit Audit of office space for staff on campus   X  

Student Scheduling Related Information:

During student schedule runs, reports pertaining to student schedules are produced. The student schedules are also available for authorized university personnel.

Information Name Description Classifications
Public Sensitive Restricted
General Schedule of Classes Official list of courses offered during a term. X    
Course Availability Report Information on the status of a course, after a scheduling run. X    
Course Enrollment History Enrollment history for courses offered for a set of terms.   X  
Section Enrollment Report Information about a course section, after a scheduling run. X    
Student Schedule Run Statistics
  • Student schedule activity
  • Students enrolled in cancelled sections
  • Course filling report
  • Schedule for disabled students
  • Division filling report
  • Processing error list
  • Freetime report by curriculum
  • Imbalanced division report
  • Reject analysis summaries
  • Master schedule room use list
  • Student file audit
  • Scheduling comparison
  • Students with long distance
    X

Decision Support Related Information:

Upon finalization of the Master Schedule File, various information is summarized for easy access.

Information Name Description Classifications
Public Sensitive Restricted
Academic Profile Data (Mid Year Management Report) Reports instructional activity. A tool used to manage resources in a time of budget constraints. X    
Teaching/Research Profile Data and Teaching Activity Report Secondary report to the Mid Year Management reports. Reports instructional activity at a greater detail. X    
US News Survey, Peer Survey, Common Data Set Report to an external entity on the number of classes, class size, number of classes taught by Teaching Assistants. All classes reported are classes with undergraduate enrollment. X    
Curriculum Crossover Report Class size measures by student's curriculum and major. X    
Data Digest Information provided to the Office of Institutional Research. Data pertaining to undergraduate classes, Student Class Hours, class size. X