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Information Classification for Accounting

Information Owner: Asst. Comptroller-Accounting

Office Responsible for System: Accounting Services

Data Steward: Kay Parker

Date: September 2003

Accounting Related Information:

Accounting Services is responsible for definition, creation, maintenance, storage and protection of accounting data. The department records and reports all University assets. They are also responsible for Revolving fund reconciliation.

There are 2 groups of Accounts, general and restricted. The restricted accounts include central reserves, general income accounts and general endowment accounts.

Information Name Description Classifications
Public Sensitive Restricted
Chart of Accounts Account numbers, account titles.

Object numbers and object titles.

X X  
Account Attribute Account descriptive data, which is used to control transaction processing and to support management reporting.   X  
Revolving Fund Information Data about the revolving fund established on campus includes title, purpose, custodian, reconciliation reports, and balance amount.   X  
Transaction Detailed information for individual budget, expense, income or other accounting transactions recorded on in the financial system.   X X
restricted accts
Balance The accumulative amount for an account/object at a given point in time. This includes total expense, budget, income or available balance.   X X
restricted accts
Endowment Agreements and Distribution Letters Agreements or Bequests that establish the Endowment and semi-annual Distribution Letters notifying departments of the book value, market value, and distribution of the income to the supported account for the endowment.   X X
restricted accts
Fixed Assets Detailed information on Buildings including description, asset class, acquisition date, funding source, acquisition value, depreciation method, etc.   X  
University Financial Report Information contained in the Financial Reports. X