Laboratory and University Core Facility Research Equipment Program
2014-15 Laboratory and University Core Facility Research Equipment Program
Advancing Purdue’s Research Enterprise
Office of the Vice President for Research
Proposals – due September 23, 2014
Funds available – January, 2015
Researchers at Purdue University require access to instrumentation, equipment, facilities, software, and
databases in order to conduct the world-class research that is expected at a major research university.
Funding to support acquisition of high-cost equipment or instruments may be obtained through proposals
to external public (federal and state) or private (foundations) sources. Purdue augments these sources
with internal funds delivered through this Program because the requirements of many external funding
opportunities are poorly matched to specific, lower-cost needs.
The Program intends to remedy needs affecting individual laboratories, multi-investigator user groups, or
existing University-level Core Research Facilities (see Definition below). All proposals should address
capital assets as defined by Purdue policies (see Definition below). In the case of Core Facility
proposals, certain additional costs supporting the establishment of new services also are allowed (see
Each proposal must identify a Principal Investigator or Corresponding Principal Investigator who is either a Purdue-WL faculty member (tenured/tenure-track or research) or a Purdue-WL staff member serving as the Director/Technical Leader of a University Core Facility. Faculty PIs not applying for instruments/equipment to be placed in a University Core Facility must have depleted a majority of start-up funds to be eligible. See FAQs for additional information. An individual may be the Principal Investigator for only one application, but may participate in others as a major or minor user. Office and instructional computing equipment are not eligible for this program. See FAQs for additional information regarding eligible computing equipment.
Maximum Award and Definitions
Requests are limited to $100,000 and below.
Capital Equipment: http://www.purdue.edu/business/mas/pdf/QRCCapital.pdf
Core Research Facility: http://www.purdue.edu/research/cores/
Application and Submission Process
The deadline for receipt of proposals is 5:00 PM, Tuesday, September 23, 2014.
Proposals must be submitted through the appropriate pre-award center as a single pdf file attachment to
an e-mail message addressed to email@example.com.
Projects should have a start date of January 15, 2015 and funds must be spent or encumbered by May 31, 2015.
The application must not exceed 5 pages, must use Arial 11 point font with 1.0 inch margins and single line spacing, and must use the supplied template or an extremely close facsimile. The template is available from a link on the following page: https://www.purdue.edu/research/vpr/rschdev/fund_main.php.
Incomplete applications and/or applications that do not meet these requirements will be returned without review.
Allowed Costs and Budget
- Standard costs associated with the acquisition, repair, or upgrade of laboratory equipment, including purchase price, shipping, installation, and limited training, are allowed.
Eligible equipment includes single, commercially available instruments or the essential components of an integrated system. In the latter case, all components should be largely dedicated to the identified need. The Program is not intended to support the acquisition of multiple, stand-alone items with independent functions. See FAQs for more information.
- Costs to acquire a research-enabling information resource or technology, including but not limited to database(s) and software, are allowed.
- In the case of University Core Facilities, short term, one-time funding of new personnel costs necessary to establish or provide a new service can be requested. In this case, the budget justification must address future personnel costs and revenue to support those costs.
- Minor facility/utility upgrades necessary to support the equipment (not to exceed $10,000) are allowed within the $100,000 limit.
- Extended maintenance or service contracts on new equipment and costs of consumables are not allowed.
Cost Sharing or Matching
Cost-sharing is not allowed.
Review Criteria and Process
The basic criteria are impact and need.
Impact. For single or multi-investigator proposals, the impact is defined relative to advancement of the investigators' research program(s). For Core Facilities, impact is defined relative to the overall enhancement of the Purdue research enterprise including, but not limited to, the size and breadth of the existing user base across campus and/or opportunities to realize new or enhanced services or serve additional users.
Need. As appropriate for the project, the need will be assessed relative to reduction or removal of research barriers including barriers to external funding, enhancement of the pace or quality of the research, the extent of projected use relative to potential use, and the availability of similar equipment/functions on campus. Proposals that will result in the duplication of existing equipment/functions must include strong scientific and/or practical justification.
All proposals will be reviewed by a faculty panel with representatives from the various Colleges. Funding recommendations will be submitted to the OVPR for final selection.
Post-Award and Reporting Requirements
The Principal Investigator or an approved designee must submit a final written report describing the impact the equipment had on Purdue research programs highlighting any funding that resulted from the project. Deadlines for reporting are likely to be project specific and will be discussed with awardees. A general rule of thumb is one year after the assets should be in place and in use.
Answers to Frequently Asked Questions follow below. Other questions may be directed to Sheryl Willison (firstname.lastname@example.org), Marietta Harrison ((email@example.com), or Jeff Bolin (firstname.lastname@example.org).
- Why were these two separate OVPR Equipment Programs combined in 2014?
- Past applications to the OVPR Laboratory Research Equipment program contained requests for multi-user equipment that in some cases might be best placed in university core facilities for maximum efficiency and benefit. Combining the programs allows reviewers to evaluate all university equipment needs to better assess where investments will yield the greatest value.
- Under the new combined program will requests for multi-user equipment be an advantage?
- No, the program treats individual laboratory, limited multiple-laboratory, and core facility equipment requests equally.
- What is the goal of this program and who does it target?
- The program targets: 1) individual PIs or a group of PIs who have basic equipment needs whose cost is too high to be practical for sponsored grant support, and too low to be eligible for federal equipment grant programs; 2) campus-wide core facilities in need of more advanced equipment or equipment upgrades; and 3) multiple-laboratory or core facilities that will bring new capabilities or enhanced capabilities to campus.
- What is the total investment in this program?
- Up to $1.5M has been committed to this program.
- Do proposals have to go through the pre-award process?
- Can funds be used to pay installation costs?
- Yes, as long as the equipment and installation costs do not exceed the individual limits established for the program.
- Is the acquisition of equipment that costs more than $100,000 eligible, if other funds to make up the difference are identified?
- In general, proposals over $100,000 are eligible for various federal equipment programs and therefore equipment over $100,000 would not be included in this program.
- What is meant by, “Eligible equipment includes single, commercially available instruments or the essential components of an integrated system?"
- The intent of the program is for the purchase of a single piece of equipment or instrument. It is not intended for the purchase of separate pieces of equipment that together increase the capabilities of a research laboratory. However, it is recognized that some components of an instrument are sold separately (e.g., a computer to run the instrument) and these are allowed.
- Are computers, nodes/servers eligible for this program?
- Office and instructional computers/equipment are not eligible for this program. Funds from the program, may however, be expended to access Purdue’s shared cluster computing infrastructure (https://www.rcac.purdue.edu/userinfo/communityclusters.cfm) through ITAP’s “Community Cluster” program. The amount requested for this purpose must be specified in the budget and justified in the budget justification and will be available in an account established in the “Community Cluster” program.
- What if ITAP does not offer the research computing resources I need?
- If, after consultation with ITAP’s central research computing resources (RCAC) staff, it is determined that the research need cannot be met by RCAC, then equipment to meet the need will be eligible for the OVPR Laboratory Equipment program. A letter from RCAC stating that the need cannot be met with existing ITAP resources must be included in the application. Applicants should contact Preston Smith (email@example.com) at the RCAC.
- What is meant by “must have depleted a majority of start-up funds” in establishing the eligibility of the PI (not applicable to core facility applications)?
- The program is intended for individuals who have depleted all start-up funds. However, in some instances a small amount of residual start-up funds (generally less than 25% of the cost of the requested equipment) may remain and the eligibility of the PI in these cases will be decided on an individual basis.
- Does item #10 in the Application Template require individual statements of benefit if the benefits are similar?
- If the benefits are highly similar for all projects, a collective statement is acceptable. If some features/benefits are specifically or critically important to particular projects, this information is helpful to reviewers and brief individual statements may be beneficial.
- Will this program be repeated in the future?
- There is no guarantee of future funding, but our goal is to be able offer the program in the future.