Office of Research Administration 

  Administrative and Business Office Process for PRF International Travel Grants

  PRF International Travel Grant Application Form

  PRF International Travel Grant Application Form (MS Word version)

Purpose

The purpose of the International Travel Grant Program is to assist Purdue faculty members in scholarly attainment by providing a portion of the travel costs to those who will have an active role (presenting papers or serving as officials) at recognized international meetings. [See IMPORTANT REMINDERS below for examples of non-eligible travel]

Please refer to the cover memo from your dean/department head's office* for internal deadline dates and instructions on how to apply for a 2007 PRF International Travel Grant.

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Schedule

• Annual announcement is distributed to academic deans in the fall
.
• FACULTY WILL BE NOTIFIED OF INTERNAL DEPARTMENT/SCHOOL/COLLEGE DEADLINE DATES VIA THEIR DEPARTMENT HEAD AND/OR DEAN'S OFFICE
.
• Awards will be announced by the end of March
.
• The stewardship report for each round of funding will be due to the OVPR by the end of September of each fiscal year. The report, in excel spreadsheet format, should include the following information: Faculty member name; department; school; title of conference; destination city; destination country; dates of travel; purpose of travel. Click here for sample spreadsheet.

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IMPORTANT REMINDERS:

• Each College/School is responsible for determining, ANNOUNCING, AND MANAGING the awards to their faculty following the traditional guidelines and regulations established for the PRF IT Grant competition.
• The award amount for all grants will be up to $1,000.
• The amount awarded can be used for ALL APPROVED TRAVEL expenses up to the amount of award – awards are no longer restricted to transportation expenses only.
• These funds are to assist research and tenured or tenure-track faculty members in scholarly attainment by providing a portion of the travel costs to those who will have an active role (presenting papers or serving as officials) at recognized international meetings . Examples of non-eligible travel: Travel to international conferences where you will have no active role [only attending]; Travel to meetings convened to discuss research programs; Travel for teaching purposes [overseas university guest lecturer; teaching a course at an international university, etc.]; Travel to sabbatical destination.
• Research and tenured or tenure-track faculty members must continue employment with Purdue University on either an academic-year or twelve-month appointment in the following fiscal year to be eligible for a given year's PRF International Travel Grant.
• Colleges/schools are asked provide an annual stewardship report to the OVPR of how the funds were used, and request disposition of any unused grants that remain from that year’s allocation.

These funds are for international travel only. Trips to Canada , Mexico , or Puerto Rico are treated fiscally as domestic travel and are eligible for direct funding from departmental general funds.

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Application

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Evaluation

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Payment of Grant Following Award:

Instructions for West Lafayette & Regional Campuses Faculty:
Your grant award will be processed using the Purdue “Request for Authority to Travel on University Business” (Form 17), and “Request for Reimbursement of Travel Expense” (Form 25). To receive your PRF International Travel Grant payment, following award, you are asked to contact your departmental business office.

Instructions for IUPUI faculty:
The PRF International Travel Grants awarded to IUPUI Purdue faculty will be processed using the IU Out of State Department Travel Authorization , an ‘IUPUI Request for PRF International Travel Grant Reimbursement Form' , and any other paperwork that is required by IUPUI for travel reimbursements . Please read the following rules and instructions carefully and completely.

• The grant may be used for any approved travel costs associated with the PRF International Travel award up to the amount of the grant.
• Additional sources of funds may be used for other allowable costs.
• You are not limited to an American carrier for PRF funded airfare.
• If written verification of your participation in the international activity was not submitted with your PRF International Travel Grant application form, a copy of your confirmation should accompany the request for payment of your grant award.
• With an approved IU Out of State Department Travel Authorization , airfare may be pre-paid through a department purchasing card. See your department business office for more information.

If you find that you will be unable to accept the grant, please send written notification to your IUPUI academic dean. Your grant funds will then be reallocated into the PRF IT budget and made available for other international travel grant awards.

To receive payment of your PRF International Travel Grant for the above awarded trip, please contact Shelley Burton at 765-496-2514 or slburton@purdue.edu.

If you wish to receive a travel advance for the amount of your travel grant:

• Complete the PRF “Request for Advancement of Travel Funds” (Form #1000). Advance requests must be received in PRF at least 5 working days prior to the date the advance is needed.
• This form, along with a post dated personal check in the amount of the travel grant, dated three weeks from the date of return to campus, and the approved IU Out of State Department Travel Authorization should be send to Ms. Shirley Drake , Comptroller, Purdue Research Foundation, 3000 Kent Avenue – PTC, West Lafayette , IN 47906 . For questions or additional information regarding Purdue travel advances, please contact Shirley (765/49-48654).

For questions regarding the PRF International Travel Grant competition , please contact your academic dean.

For questions regarding receipt of your award payment , please contact Shelley Burton (765-496-2514).

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Amount

All recipients of PRF International Travel awards will receive up to $1,000 toward the cost of their approved travel expenses, not just transportation expenses. The total endowment available is quite modest. The program, therefore, should not be regarded as a likely source of support, supplanting established governmental or private sources of travel funds. In cases where partial funding is available from alternative sources, the recipient of a grant may combine the awards to cover the allowable costs of the trip.

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Contacts

• For general PRF International Travel Grant competition information, contact Rhonda Hostetter, OVPR, rhostett@purdue.edu.
• For PRF International Travel Grant competition inquiries specific to your department/school/college, contact your academic dean's office or regional campus contact*.
• For questions regarding receipt of your award payment, please contact your departmental business office.

*Purdue Calumet: Vice Chancellor for Academic Affairs
Purdue Fort Wayne : Director of Sponsored Programs
Purdue North Central: Assistant Vice Chancellor for Academic Affairs
IUPUI - School of Science : Associate Dean for Research & Graduate Studies
IUPUI - School of Engineering and Technology: Dean, Sch. of Engr. & Tech.