Best Management Practices


Do not travel with data that are export-controlled, confidential, or proprietary.  Do not access these data from remote sources while on international travel.  Travel with export-controlled data can constitute a violation even if the data are not directly accessed. Utilize the Travel Matrix tool for export control travel concerns or contact the EVPRP Export Controls Office with questions.

Conversation Security

Discussions about projects under a technology control plan or are limited to the identified contributing investigators and must be held only in areas with authorized personnel.  Discussions with third party subcontractors are only to be conducted under signed agreements that fully respect the limitations for such disclosures.

Project Data / Item Storage

Project data and/or materials must be shielded from observation by unauthorized individuals by operating in secured laboratory spaces, or during secure time blocks when observation by unauthorized persons is prevented (this would pertain to laboratory management of “work-in-progress”). Consider computer screen privacy filters and posted signage as simple solutions.

Data, notebooks, reports, and research materials are to be stored in locked cabinets in rooms with key-controlled access. Equipment or internal components and associated operating manuals and schematic diagrams containing “export-controlled” technology are to be physically secured from unauthorized access. At least two levels of locked access is best.


Take measures to protect data from unauthorized access. If an investigator hosting a visitor has a technology control plan, the host must anticipate and explain how s/he will maintain confidentiality and restrictions put into place under the technology control plan to abide by US Export Control regulations. Contemplate the measures needed prior to the visitor’s arrival.

Material Transfer

All shipments must be in compliance with regulations regarding the licensing, packaging, and shipment of the material. Prior to an international shipment of any variety, check the recipient’s name and address at for any connection to denied or debarred parties. Consult with the EVPRP export control staff prior to shipping any commodities or data covered under a technology control plan, as government licensure requirements are likely.

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