Guidance Document - Controlled Thesis Submission Process

Updated 10-17-2022

Purpose

Data subject to EAR, ITAR, NRC/DOE, and/or CUI must meet specific federal security requirements and cannot be handled or stored in standard university systems. Theses with these security designations and requirements must be specially handled and cannot be submitted on the Hammer Research Repository.

Scope

These procedures are applicable to theses and dissertations that were derived from or contain data that is designated as controlled by government regulation or proprietary to the source.

Process

• Formatting
  Thesis and Dissertation Office formatting guidance must be done in person. Generally, controlled theses are limited to access by US persons only. For guidance with formatting, please schedule a formatting consultation appointment here.
• Marking
  The document should be marked in accordance with the relevant regulations. Additional information on Marking research documents, including theses can be found here.
  • Each page of a thesis designated CUI should include a banner/header with the following label: CUI//EXPT
  • General export control disclaimer on title page: WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violations of these export laws are subject to severe criminal penalties.
• Submittal
  Controlled theses MUST NOT be submitted to the Hammer Research Repository. Contact exportcontrols@purdue.edu with “Controlled thesis submittal” in the subject line and your contact information in the body of the message to request access to a secure submission portal.
  • Theses within the Weber secure system
    For Controlled Theses that are already in the secure Weber system, contact the Export Controls Office at exportcontrols@purdue.edu for submission instructions.
• Authentication
  Controlled theses are required to be securely stored until approval from the sponsor is received to publish the information. When sponsor approval is received, the document will go through the iThenticate process for plagiarism analysis.
  • Contact Nicole Barr (nbarr@purdue.edu) for guidance on completing the iThenticate section on the Electronic Thesis Acceptance Form (Form 9).
• Weber Secure System Archive
  Controlled theses must be stored in an encrypted and monitored environment. Requests to move controlled theses out of a compliant environment must be reviewed and approved by the Export Control Office.

Questions

If you have any questions or need clarification about a controlled thesis process, please contact Export Control for guidance at: exportcontrols@purdue.edu.