Record Retention Recommendations
As recommended by AACRAO Retention of Records 2010
| Record Type | Retention guideline |
| Academic advisement records | 2 year after graduation |
| Academic warning (related to academic non-performance or deficiency) | 5 years after graduation |
| Academic dismissal | 5 years after graduation |
| Academic integrity violation | Permanent |
| Academic records (miscellaneous narrative evaluations, assessments, etc.) | Permanent |
| Correspondence (related to academic records, inquiries) | 1 year |
| Diciplinary Action Records | 5 years after graduation |
| Grevance/complaint issued by student (other than FERPA or grade appeals) | 3 years after closure |
| Major/minor/certificate/concentration canges | 5 years after graduation |
| Appeals for exception to academic policy | 4 years |
| Thesis/Dissertation | Permanent |
| Athlete eligibility reports | 1 year after certification |
| Athlete records (includes eligibility information, academic information, documentation of participation, tutor evaluations, etc.) |
10 years |
| Enrollment verifications | 1 year after verification |
| Residency verification records | 6 years after submission |
| Teacher certifications | 1 year after certification |
| Transcript requests (by student) | 1 year after submitted |
| VA certification records | 3 years after graduation |
| Degree audits | 5 years after graduation |
| Returned diplomas | 5 years |
| Graduation lists | Permanent |
| Substitution/waivers for degree requirements | 5 years after graduation |
| Final exams/graded coursework | 1 year after course completion |
| Grade appeal/complaint | 1 year |
| Faculty grade book | 5 years after course completion |
| Grade change forms | 5 years after graduation |
| Final grade reports | 1 year after date distributed |
| Midterm grade reports | End of term |
| Final Grade submission data | Permanent |
| Name change request | 5 years after graduation |
| Personal data update (race, ethnicity or other demographic) | 1 year after graduation |
| Transfer credit evaluations | 5 years after gradiatopm |
| Tuition and fee charges | 5 years after graduation |
| Student class schedule | 1 year after graduation |
| Class lists | Permanent |
| Credit/no credit, audit, pass/no pass approval | 1 year after date submitted |
| Drop/add/requests | 1 year after date submitted |
| Withdraw requests | 5 years after graduation |
| Catalogs | Permanent |
| Commencement programs | Permanent |
| Instruction evaluations (by students) | 1 semester |
Information links
Contact:
Purdue UniversityOffice of the Registrar
Hovde Hall of Administration
610 Purdue Mall
West Lafayette, IN 47907-2040
(765) 494-8581; Fax: (765) 494-0570
E-mail: registrar@purdue.edu