Welcome

• Issues
  • Expansion and Renovation of Recreation Facilities Update
    • Construction Update
      • TREC will close for construction mid-December.
      • Howard is meeting with the university architect to discuss plans to build outdoor tennis courts at the current location of the TREC parking lot.
        
        • These should be completed by August 2013.
      • We are currently working with the university to pave the parking lot where the baseball field was located. The cost has turned out to be higher than originally expected.
• Schedule Update-All dates are tentative and subject to change
  •  
    • Gold & Black Gym - Courts 1-3 will open sometime mid November.
    • Gold & Black Gym - Courts 4-6 will open over Christmas Break.
    • The Atrium track is scheduled to open on sometime around Thanksgiving.
    • Fuel, the smoothie bar, is scheduled to open on October 26th.
    • The Demo Kitchen is scheduled to open either the first or second week of November.
    • The Recreational Pool will open around Spring break 2013.
    • CREC (CoRec) will begin its regularly scheduled hours when TREC closes in mid-December.
• Other Issues & Concerns
  • Fees – F2 Visa/legally non-contributing individuals – Membership Prices & Policies Handout
    • Overall there was no concern from the Board with the current fees.
    • The DRS (Division of Recreational Sports) does not currently offer assistance or a scholarship program to help with fees.
      • With a donor, this could eventually be a possibility.
    • Full-time employees that are also full-time students will not be charged double for the use of CREC.
      • Howard will check to see which fee those persons are assessed.
    • There is no annual commitment with the faculty/staff memberships.
    • As well as offering payroll deduction for memberships, we offer payroll deduction for towel service and locker rental.
  • Rental Fees & Policies – Please review the Proposed Facility Rental Guidelines handout as we will discuss the Rental Fees & Policies further at the next Advisory Board meeting.
    • Priorities – tabled until November meeting
    • Policies & Space – tabled until November meeting
    • Rates – tables until November meeting
  • Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
    • Furniture
      • The majority of the furniture has been ordered.  After we have settled in there may be a couple of additional pieces to order.
    • Exercise Equipment
      • All exercise equipment has been purchased.
    • Super Graphics
      • All super graphics have been purchased
    • Way Finding Signage
      • All way finding signage has been purchased
    • A/V
      • Purchase is complete but installation is behind.  We anticipate the A/V equipment to be installed within the next couple of weeks.
  1.  
     • Electronic Access
       • Purchase is complete but installation is behind.  We anticipate installation to be complete in the next couple of weeks.
     • Security Cameras
       • Purchase is pending and installation is will follow once the purchase is made.  We anticipate installation to be complete in the next month.
     • Synthetic Turf
       • Tentatively scheduled to be installed in April 2013.
     • Black & Gold Gym Floors
     • Other Equipment & Supplies – no updates
  • Wellness & Other Partners – we are currently still working with PUSH, HK, & HR and Worklife to have faculty/staff members from each area partially housed in CREC.
    • PUSH
    • HK
    • HR and Worklife
    • Memorial Union – FUEL
      • The tentative opening for FUEL is Friday, October 26th.
• Program Update
  •  
    •  Activities for the children include games, arts and crafts, dinner and a movie.
    •  Activities include rock climbing, swimming, arts and crafts, and science.
    • Boiler Kids Camp will return next summer.  Boiler Kids Camp is an interactive, educational day camp designed for children ages 5012.
    • Intramural Sports has implemented new software called IM Leagues.  Players are now able to register their teams online as well as see updated scores in real time.
      • Registration was a little lower than normal.
    • Fitness & Wellness is offering a number of new Group X and Learn To Play programs and expects to add more next semester.
    • Youth & Family Programs will start up next semester.
      • Saturday morning yoga classes will be offered for parents and their young children.
      • We will start scheduling birthday parties utilizing the recreational pool and the climbing wall.
      • November 9th we will host a Parent’s Night Out. 
• Budget Update – September Consolidated Budget Statement by Funding Source Handout
  • We are in a good position regarding revenue vs. expenditures.
• Next Meeting
  • November 16, 2012 – Location – Large Conference Room, 2336

Welcome

• Issues
  • Expansion and Renovation of Recreation Facilities Update
    • Construction Update
      • TREC will close for construction on December 14th with a February 1st target reopening date.
      • TREC will undergo concrete work the week of November 19th. Entry into TREC is diverted to the West side of the building - near the parking lot.
      • Fuel, the juice bar, has temporary countertops. Construction will begin the week of Nov. 19th to install the permanent countertops.
      • Member Services also has temporary countertops. Permanent counter tops will be installed during Christmas Break
      • The HVAC systems are not fully commissioned. We are dealing with set point and programming issues. We should start to see improvements within the next week.
      • There are shower stall drain issues – unfortunately there are no quick solutions.
      • The shower heads in the locker rooms have all been replaced. If they fail again, we will go with a different manufacturer.
      • There will be locks on all of the express lockers.
        • The company that manufactures the locks is in the process of a take-over and the locks can’t be shipped anytime in the near future.

I. We need more bike racks, especially on the East side of the building. We plan to reevaluate the need in Spring 2013.

• Schedule Update-All dates are tentative and subject to change
  • Gold & Black Gym - Courts 1-3 are open.
  • Gold & Black Gym - Courts 4-6 are scheduled to open January 6th.
  • The Atrium track is currently being painted and the final finish is being put on. It is scheduled to open after Thanksgiving Break.
  • The Aqua Connector leading to the Boilermaker Aquatic Center is open on the Mezzanine Level.
  • The Feature Gym will be open for use on December 4th.
  • The Demo Kitchen is scheduled to open either the first or second week of November.
  • The Recreational Pool will open around Spring break 2013.
  • CREC (CoRec) will begin its regularly scheduled hours when TREC closes in mid-December.
  • Multipurpose Rooms 1 & 2 will have the sound system installed on Monday, Nov. 19th.
  • The Cycling Studio sound system will be functional shortly after Multipurpose 1 & 2.
  • The Video Wall should be fully functional the week of November 26th.
• Tennis Courts
  • Tennis courts will be added to the West side of TREC.
    • The project manager that was in charge of this construction is leaving the university.
    • Architects are currently working on preliminary plans.
  • Parking Lot Completion
    • There is a plan to finish paving the parking lot.
    • There was $800k set aside to complete the parking lot. However, the cost is much higher than anticipated. 
    • We are hopeful there will be some progress made by the Fall of 2013.
• Disc Golf
  • Currently there are 9 holes of disc golf at Slayter Hill.
  • DRS would like to put in another 9 holes in the Pickett Park area.
  • The cost would be under $9k and our grounds crew would do all of the work.
  • Overall the Board thought this would be a great idea.
• Other Issues & Concerns
  • Rental Fees & Policies–Rental Rates 2012 Handout
    • Priorities
    • Policies & Space
    • Rates
      • There will be a correction to the word “Bouldering Wall” – it should read “Climbing Wall” as we do not charge for use of the Bouldering Wall.
      • Howard wanted to point out that there are times the DRS will waive fees for certain events/groups in order to benefit both the Purdue campus as well as the DRS.
      • It was decided we will proceed with the 2012 Rental Rates the way they are with the exception of the minor wording correction.
  • Website Review
    • We are putting together a committee to help analyze our website for ease of use and functionality.
      • If you are interested in serving on this committee or know people who might be interested please contact Eric Smoldt (esmoldt@purdue.edu).
  • Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
    • Furniture
      • There are a couple of additional pieces to order.
  • Exercise Equipment
    • We just recently ordered the last major fitness equipment item.
    • We have ordered platforms for squatting (adjustable box)
    • Some equipment from TREC will come to CREC but the majority will be sent to salvage in December/January.
    • Once we get the items from TREC we will move a few pieces of equipment around, especially in the Faculty/Staff workout area.
  • Super Graphics
    • All super graphics have been purchased
  • Way Finding Signage
    • All way finding signage has been purchased
  • A/V
    • Purchase is complete but installation is behind. We anticipate the A/V equipment to be installed within the next couple of weeks.
  • Electronic Access
    • Purchase is complete but installation is behind. We anticipate installation to be complete in the next couple of weeks.
  • Security Cameras
    • Security Cameras are in transit. We anticipate installation to begin the 2nd week of December.
  • Synthetic Turf
    • Tentatively scheduled to be installed in January.
  • Black & Gold Gym Floors
  • Other Equipment & Supplies
    • We are near the end. We are currently about 95% complete.
  • Wellness & Other Partners – we are currently still working with PUSH, HK, & HR and Worklife to have faculty/staff members from each area partially housed in CREC.
    • PUSH
    • HK
    • HR and Worklife
    • Memorial Union–FUEL
      • FUEL is open.
• Program Update
  • We hosted the37th Great American Smokeout on November 15th.
    • There were information booths, free blood pressure screenings, giveaways and trivia games.
    • Students and community members who participated in the Great American Smokeout’s interactive features received a free “cold turkey” sandwich.
    • Smokers looking to quit were directed to the pharmacy building where X-packs and one-on-one cessation consultations were offered. 
  • Group X
    • We have sold 220 mid-semester Group X passes. Last year at this time we had only sold 78.
  • Youth & Family Programs
    • There were over 500 students that participated in the Haunted CoRec on October 26th.
    • Parent’s night out on November 9th was a huge success. 
      • Activities for the children included games, arts and crafts, dinner and a movie.
    • We are currently working on Stress-Free Friday which will take place on December 7th from 9pm-1am
      •  Activities for the students will include arts and crafts, rock climbing, yoga, Muay Thai, Tahitian dance, food, movies, massage demos and possibly a band.
        • There will also be free Group X classes offered during Stress Less Week (December 3-7)
    • We will also offer a Drop & Shop clinic on December 8th from 12-5:00pm for parents to drop off their kids and shop.
      •  Activities for kids will include rock climbing, arts and crafts, a movie and a snack.
    • We will also offer Kids Camp for this coming summer.
      •  The rates will be sent to the Board.
• Budget Update–October Consolidated Budget Statement by Funding Source Handout
  • Expenses look well.
  • We are behind on user fees which we feel is in part due to the fact that we didn’t open on time.
  • If you are interested in seeing detailed revenue please let Howard know and he will schedule a meeting with you.

• Next Meeting
  • December 14, 2012–Location–Large Conference Room, 2336
  • If the technology is available, Eric will give a website demonstration.