Frequently Asked Questions                                      

• Are all submissions to PurdueBoard now considered to be flyers?
• Should I submit multiple postings for the same event?
• Can I edit a posting once it has been submitted?  
• Can I view the postings by date?
• How do I submit a posting to PurdueBoard?
• If I submitted an event to GetInvolved, do I need to submit it to PurdueBoard too?
• How do I create a hi-res flyer image?
• How do I subscribe to an RSS feed (opt-in) using Outlook?
• How do I subscribe to an RSS feed (opt-in) using Internet Explorer?
• How do I delete a feed I no longer want to receive?
• How do I subscribe via Twitter?
• How long will I have to wait until my posting is accepted for distribution?
• Will I be notified if my posting is not accepted?
• PurdueBoard Policies
• Appropriate Use Described
• Sanctions for Misuse

Are all submissions to PurdueBoard now considered to be flyers?

Yes.  Effective August 16, 2011, all postings to PurdueBoard are considered to be flyers.  By making this change, all postings submitted to all folders are pushed out to Boiler TV, digital signage across campus, and the myPurdue portal.  This gives your submission a much wider audience.

The old eFlyer folder has been removed, and all postings appear on the home page in random order. 

Can I edit a posting once it has been submitted?

No, you can't.  Unfortunately, once a posting has been submitted it can't be changed.  However, you can re-post the flyer with the changes that are needed, and then send an email to purdueboard@purdue.edu explaining which posting needs to be removed.  This will keep the old flyer from being displayed and will allow the updated posting to appear.

Should I submit multiple postings for the same event?

You no longer need to submit multiple postings to multiple subject categories in order for your posting to be syndicated to Boiler TV, digital signage, the myPurdue portal, Facebook and Twitter.  Although you have the capability of making multiple submissions, please consider submitting your posting to the subject category it best fits in to. If you feel the submission needs to be made available in more than one subject category, please submit no more than three.  On the home page you can scroll down the categories menu and a pop-up box will display what subject areas best fit in to the category.  If you are in doubt as to which subject category to submit to, select the Weekly News category.

Can I View the Postings by Date?

Yes, you can.  Just click on the SORT BY DATE link just below the Submit A Flyer icon.  The postings are then displayed from oldest to newest.

How do I submit a posting to PurdueBoard?

There are now two ways to submit a flyer. 
• Submit the posting with a graphic that contains the information on the date, time and place that you have created yourself. (Note, the posting must be a hi-res 1600x1200 px  or 1200X1600 px image.  Refer to “How do I create a hi-res image for details on how to create your image.)
• Submit the posting and select a default graphic to be used for displaying the date, time and place of your event.

• Go to: http://www.purdue.edu/purdueboard
• On the toolbar, click on Submit A Flyer

• Sign in using your career account login name and password
• Click on the box just below “Select Categories”.
• From the drop down box, click on the checkbox alongside the subject category or categories you would like your posting to appear in.  Note that each posting selected will appear in the box at the top of the folder listings as they are selected.

 
• If you would like to have your posting to also appear on the University Calendar, perform the same action using the box below the “Choose a University Calendar”.  THIS IS OPTIONAL.  You do not have to post to the University Calendar.
• After making your selection(s), click in the Title box and enter a title for your posting.
• In the description box, enter details regarding your event.  Note, these will only be visible on the web and will NOT be carried forward to the flyer itself.  You are limited to 500 words.
• Enter the Event location information.
• Enter the date you would like the posting to appear.  Note, the publish date must be less than 30 days from the event start date.  You can still submit future postings to be displayed; however you will need to make sure that they are viewable with the 30 days from the event start date.
• Enter the Event Start date and time.
• Enter the Event End date and time.
• Select the flyer option.  If you have created your own graphic and want it to be used, click on “Upload your own flyer”.  You will be prompted to browse to the location of the graphic you want to use.

• If you want to use a default flyer instead of creating one yourself, click on the “Pick a Default Flyer” button.  Then, from the display of available flyers, select the one you would like to use for your posting.
• If you would like to create a link from your flyer to a web page that includes more detail about your event, enter the link in the “Link” box.
• Click the Terms and Agreements checkbox
• Click Submit

If I submitted an event to GetInvolved, do I need to submit it to PurdueBoard too?

No, you don’t.  All submissions to GetInvolved are brought forward to PurdueBoard automatically.  If you didn’t have a graphic on your submission to GetInvolved, a default graphic will be selected for you in PurdueBoard.

How do I create a hi-res flyer image?

There are many tools that can be used to create your image.  Below is an example of how to use Microsoft Office Picture Manager.  If you have examples of using other tools that you would like to share with others, please send an email to purdueboard@purdue.edu and include the instructions along with any screen shots you would like to include.

• Images must be in .jpg, .jpeg, .gif, .png, or .bmp format.
• Images must be sized to 1200 X 1600 pixels  or 1600 x 1200pixels or greater
• If you aren’t familiar with how to create a flyer image, select a default image in order to avoid any conflicts in format or size that are required for display on digital signage.

Creating an image using Microsoft Office Picture Manager

• Select the image you want to resize by right clicking on it, selecting Open With, and then selecting Microsoft Office Picture Manager.  (Note: You may have to select Choose Program in order to scroll to the location of the program on your machine.)

• After the program opens, go to the Picture Manager toolbar and select Picture, Resize

• Note that when the Resize box appears on the right hand side of the screen, that at the bottom of the screen it will provide you with the current size of the image.

At this point there are two ways to resize  your image. 

Option #1 using the Resize setting box: Note that as you resize the picture the size setting summary section of the box will automatically enter the new size of the image.. If after using this process to resize your image, it doesn't appear as 1600 X 1200 px or 1200 X 1600 px, then use option two below to resize your imager.

• Click the Custom width x height radio button, and then enter the size of the image based on whether it will be landscape (1600x1200 pixels) or portrait (1200x1600 pixels).

• Click on the OK button at the bottom of the Resize box.  (Note that in this example the new size didn't quite equal the minimum requirement so in the next example you will see how to use the percentage box to reach the minimum size requirement.)
• Save your image in .jpg, .jpeg, .gif, .png, or .bmp format and it can be uploaded to PurdueBoard as a flyer.

Option #2 using the the percentage of original width x height box: 

• Click on the Percentage of original width x height radio button. 

• To resize the image  either manually changing the default percentage size of 100% to an amount that shows the size setting summary of 1600 x 1200 px or 1200 x 1600 px.  Or, use the up arrow to scroll to a value that will give you the minimum size requirement.  Note in the example above  that the new size ended up being 1616 x 1203, so it meets the minimum requirement.

 Digital displays are viewed from a distance, sometimes upwards of 30 feet.  Content designers should focus on creating content that is high contrasting, concise, flowing, and easily readable to send a clear message.  Content should contain the smallest amount of text possible to deliver the message.   Content with large numbers of words (>20) reduces the size of the font and eventually the clarity and visibility of the content.  Below are recommendations that outline some of recommended file types.

How do I subscribe to an RSS feed (opt-in) using Outlook?

How do I subscribe to an RSS feed (opt-in) using Internet Explorer?

If you have downloaded the newest Internet Explorer 7 web browser, you can read the feed directly in the browser, scan for important stories and get a description of the content available in PurdueBoard or any other Purdue page with an RSS feed. The new version also allows you to subscribe to a feed with a single click, a process that is very similar to adding a web site Favorite and easier than using the older versions where you were required to download FeedReader in order to subscribe to a feed.
A. The site you're visiting must offer RSS feeds. Internet Explorer 7 will notify you of a site that offers RSS by illuminating (in red or orange) the RSS feed button on your toolbar.
B. From the list of folders down the left hand side of the screen, click the folder you are most interested in subscribing to.  That page will display a red/orange "Feeds" button you can subscribe to by clicking "Subscribe to this feed" in the upper part of the screen.
C. You can see all the updated content on this site by looking in the Feeds section of your Favorites Center each time you open Internet Explorer 7.
D. You will then be prompted to store your feed.  You can select the default location or select a new one.

 
E.  You may view all of your current/active feeds at any time in Internet Explorer by clicking on the star. 
How do I get rid of a feed I no longer want to receive?
In Internet Explorer 7, click on the gold star on your toolbar and a dropdown box will appear.  The dropdown box provides a list of all of your current feeds.  To delete one, just right click on the name of the feed and select delete.

How do I delete an RSS feed I no longer want to receive?

In Internet Explorer, click on the gold star on your toolbar and a dropdown box will appear.  The dropdown box provides a list of all of your current feeds.  To delete one, just right click on the name of the feed and select delete.

How do I subscribe via Twitter?

Every subject category has a Twitter feed. By clicking on the Twitter icon on the category page, you will be taken to Twitter automatically where you can opt to follow the folder you selected:

You will then be requested to sign in to Twitter.

You can also follow PurdueBoard and get mobile message notification by texting:

How long will I have to wait until the message is distributed? 

Depending on the time of day your message is submitted, it could take 1 working day before you hear back from the group coordinator (content reviewer) that your message has been accepted and when it will be distributed.  All effort is made to get your message distributed in the quickest possible fashion.  Submissions made on the weekends or during university holidays will be reviewed on the first following working day.  Please make every effort to ensure that you are submitting your request to the appropriate area as this could delay your message being distributed.
Will I be notified if my message is not considered for distribution? 
Yes.  The group coordinator will notify you if your message was not approved.

Will I be notified if my message is not considered for distribution? 

Yes.  The group coordinator will notify you if your message was not approved.

PurdueBoard Policies

The policies for PurdueBoard are consistent with the Policy for Access and Use of Purdue’s Electronic Mail System (September 29, 1995) issued by the President of the University.

See:   http://www.purdue.edu/policies/pages/information_technology/email.html
In addition, the use of PurdueBoard conforms to the non-discrimination policy as issued by the President of the University as outlined in Memorandum D-1 dated December 31, 2002 (Supersedes Executive Memorandum No. D-1, dated January 8, 2001).  See: http://www.purdue.edu/policies/pages/human_resources/nondisc_pol.html
All Purdue University policies applying to student confidentiality, including FERPA, HIPAA and GLBA also apply:
http://www.purdue.edu/policies/pages/records/c_51.html
http://www.purdue.edu/policies/pages/records/vi_2_1.html
http://www.itap.purdue.edu/security/policies/GLB_Safeguards_Rule_Training_General.pdf

Appropriate Use Described

The University provides electronic mail facilities to support its instructional, research, and service activities and associated administrative functions.  In general, policies and regulations that apply to other forms of communications at the University also apply to the PurdueBoard system. The system will be used only for purposes that respect the image, reputation and legal obligations of Purdue University.  Any recipient or user of this system whose actions violate this policy, or any other University policy or regulation, may be subject to limitations or elimination of privileges as well as other disciplinary actions. 

Schools, departments and organizations that wish to use the system to communicate with students need to be cognizant of the relevance of the message to their targeted group.  The sender needs to consider their target audience carefully.  If messages are deemed to be inappropriate, they will be rejected for posting and returned to the sender explaining why the message was rejected.  Messages that sent to the wrong area can be rerouted to another area or returned to the sender requesting they forward the posting to the appropriate area.  Decisions on postings must be viewpoint neutral.  A posting will not be denied because the data content reviewer does not agree with the posting request message.  Additionally, postings should conform to the university non-discrimination procedures.

The following types of information will not be approved for posting:

1. Sales of any type (including garage sales, automobiles, textbooks, etc.) 
2. Student surveys which collect personally identifiable information about students. Surveys intended to lead to a presentation or publication must obtain approval by the Committee on the Use of Human Research Subjects in advance and documentation of such approval must be provided to the Content Reviewer prior to approval.
3. Postings that harass or intimidate an individual or group, or that in any way violate university non-discrimination regulations.

Sanctions for misuse

1. Refer any instances of abuse of the PurdueBoard System by Purdue University student areas to the Office of the Dean of Students for appropriate action. 
2. Refer any instances of abuse of the PurdueBoard System by non-University staff to the Vice President for Student Affairs for appropriate action. 
3. Refer any instances of abuse of the PurdueBoard System by faculty to the Office of the Provost for appropriate action. 
4. Refer any instances of abuse of the PurdueBoard System by staff (other than faculty) to the Director of Human Resource Services.