Requests that require Bidding

Order requests that total $10K or more “must” be competitively bid unless a valid Waiver of Competitive Bid is provided see (Requests totaling $10K or more to a specific Vendor). Purchasing Services is the only authorized entity on campus that can perform these services. Note: Order requests of any size can be bid by Purchasing and would be done at the Buyer’s discretion.

	To process a bid, Purchasing must have the following:
		a) Description of product(s), services(s)
		b) Part #’s (if applicable)
		c) Other requirements (specifications, drawings, etc)
		d) Valid need-by date
	The bid process requires the participation of a minimum of three vendors. If you have vendors you would like included in the bid, please provide their contact information to Purchasing Services. The information needed is:
		a) Vendor name
		b) Vendor address
		c) Vendor contact name
		d) Phone#
		e) Fax#
		f) Email address
	The requesters contact name and contact information (phone # and email address) should also be provided to Purchasing in case of questions.

Timing for turnaround on a bid can vary depending on the scope of the bid request. Once the bid request is issued by Purchasing there should be no communication between anyone other than Purchasing Services and the bidding vendors during this process (unless approved by Purchasing)

Note: Purdue University is open to Public Record requests on all bids.

Verification of Equipment Non Availability: This form is needed if purchasing equipment costing more than $25,000 on federal funds.

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