Vendor Visitations

TITLE:  VENDOR VISITATION	POLICY NO: P-370
	SUBMITTED BY: R. BRADLEY &                            A. JACKSON
	APPROVED BY: D. SABEL
Effective Date: 6/07             Supersedes No:   11/86               Page No 1 of 1

I.                    Purpose

The purpose of this policy is to establish a policy governing vendor visitation to Purdue University.

II.                 Scope

This policy is applicable to vendor visitations to all University campuses.

III.               General

Vendor representatives are expected to visit the Purchasing department when they are seeking access to the University.  Vendors will be received daily in a friendly and courteous manner.  Variations in workload and personnel absence may prevent the unannounced visitor from seeing departmental personnel.  Out-of-town visitors to the University will be accommodated as possible.  Vendors are encouraged to make appointments. 

Vendor representatives will be accorded an opportunity to present their product or service to Purchasing Services personnel and, upon referral, to using departments.

Vendor representatives calling on the University regularly are encouraged to assist the Purchasing Services staff and departmental personnel in the resolution of order problems.

As vendors consult with using departments, informal quotations may be requested.  Copies of such quotations should be directed to the appropriate buying staff in Purchasing Services, as well as to the requesting departments.

Requests for shipment or provision of services by using departments directly to vendor representatives must not be honored.  Only official procurement instruments, a purchase order or a University credit card, will obligate the University on a purchase transaction.