Purdue University :: University Policies

Executive Memorandum No. C-48 describes the terms and conditions of employment for individuals classified as Lecturers. The provisions of this Memorandum are effective January 1, 1999, and supersede any prior verbal or written policies, procedures, or regulations of the University that are inconsistent with this Memorandum. Employees classified as Lecturers may be categorized as Continuing Lecturers or Limited-Term Lecturers commencing with the Spring 1999 semester.

General Policy Statement
The University has approved a new category of Lecturer staff and authorized its implementation at the West Lafayette campus. The University now has two categories of Lecturers: Continuing Lecturer and Limited-Term Lecturer. The regional campuses may use the Continuing Lecturer category of staff as set forth in this Executive Memorandum upon approval of their respective Chancellors. Any deviation by the regional campuses from the provisions of this Executive Memorandum or the Lecturer policy as approved by the Board of Trustees on September 4, 1998, require approval of the President or his/her designee.
Definition of Terms
1. Lecturer — A classification of University staff consisting of Continuing Lecturers and Limited-Term Lecturers, as defined below.
2. Continuing Lecturer — Category of lecturer staff employed by an academic school of the University to instruct a course or courses on an ongoing basis, and to perform other appropriate and necessary duties relating to the course or courses, their students, and the school�s instructional programs. Such staff must have a total FTE of .50 or greater through any combination of benefit-eligible classifications.
3. Limited-Term Lecturer — Category of lecturer staff employed on a part-time basis by an academic school of the University for a term of one academic semester to instruct a specific course or courses.
4. Form 19L — The University�s official appointment form for any lecturer staff.
Nature of Appointment
Lecturers are a separate staff classification at the University. They do not have faculty voting privileges, nor are they eligible for tenure or sabbatical leave. In addition, the provisions of Executive Memorandum No. B-48, or any superceding document, do not apply to Lecturers with the exception that those provisions which address the principles of academic freedom are applicable.
Limited-Term Lecturer
1. New Appointment
  1. All appointments to the Limited-Term Lecturer staff must be made by executing Form 19L and require approval by the President or his/her designee.
  2. A new Form 19L must be executed for each semester the University employs a Limited-Term Lecturer.
  3. The term of appointment for a Limited-Term Lecturer may not exceed one semester. The begin date and the end date of the appointment must be set forth on Form 19L. All appointments will terminate upon expiration of the end date, or as described in paragraph IV.C.
2. Semester Limitation of Appointments
  1. There is no limitation on the number of semesters that an individual may be employed as a Limited-Term Lecturer if the individual�s FTE for all Limited-Term Lecturer positions is less than .50 FTE per semester.
  2. An individual who holds a Limited-Term Lecturer position(s) with an FTE of .50 or greater may not be employed as a Limited-Term Lecturer for more than six continuous academic-year semesters without the approval of the President or his/her designee.
3. Termination During Appointment
  1. If the minimum enrollment for a course is not met, the University may cancel the course and terminate the employment of a Limited-Term Lecturer prior to the expiration of his/her term of appointment upon written notice.
  2. The University may terminate the employment of any Limited-Term Lecturer before the end of their term of appointment for misconduct, poor performance, or inefficiency upon written notice to the employee.
  3. Limited-Term Lecturers are not entitled to the procedures for cases of termination for cause as provided for in Executive Memorandum No. B-48 or any superceding documents.
  4. If a Limited-Term Lecturer�s employment is terminated prior to the expiration of his/her appointment, the University will pay the individual his/her salary based on the number of teacher contact hours taught. The University will not pay the individual�s salary for the remainder of his/her term of appointment. The final salary payment will be paid in the individual�s final paycheck according to the University�s normal payroll practices.
4. University Benefits and Leaves of Absence
  Limited-Term Lecturers are not eligible for University benefits, nor are they eligible for University leaves of absence, except as may be required by law.
Continuing Lecturer
1. Instructional Responsibilities
  1. A Continuing Lecturer is responsible for teaching a minimum number of Weekly Teacher Contact Hours (WTCH) or Weekly Student Contact Hours (WSCH) each semester. The number of contact hours is proportional to the FTE appointment. A Continuing Lecturer with a .50 FTE appointment shall be responsible for teaching 200 Weekly Student Contact Hours a semester averaged over the academic year or six (6) Weekly Teacher Contact Hours a semester.
  2. A Continuing Lecturer is expected to contribute to the infrastructure of his/her school�s instructional programs by performing the appropriate and necessary duties related to the academic programs of the school.
2. Limitation on the Number of Continuing Lecturers
  1. The total FTE for Continuing Lecturers and Clinical/Professional Faculty will be limited by the total FTE of tenured and tenure-track faculty as follows:
    1. The total FTE for Continuing Lecturers and Clinical/Professional Faculty in a department may not exceed fifteen percent (15%) of the total FTE for tenured and tenure-track faculty in the department.
    2. The total FTE for Continuing Lecturers and Clinical/Professional Faculty in a school may not exceed five percent (5%) of the total FTE of tenured and tenure-track faculty in the school.
    3. The total FTE of Continuing Lecturers and Clinical/Professional Faculty at the University may not exceed five percent (5%) of the total FTE for tenured and tenure-track faculty at the University.
3. New Appointment
  1. All appointments to the Continuing Lecturer staff must be made by executing Form 19L and require approval by the President or his/her designee.
  2. All appointments to the Continuing Lecturer staff will be on an academic year basis.
4. Renewal of Appointment
  Continuing Lecturer appointments must be renewed each academic year by action of the Board of Trustees upon approval of the annual operating budget for Purdue University or by approval of a Payroll Change Form 10 by the President or his/her designee.
5. Non-Renewal of Appointment
  If the University does not intend to continue the appointment of a Continuing Lecturer, the President of the University or his/her designee will give him/her written notice on University Form 19E (Notice of Expiration) of such intent at least one academic semester before the Continuing Lecturer begins the final semester of employment. For purposes of this notice, summer session is not considered an academic semester.
6. Resignation
  Except as authorized by the President of the University or his/her designee a Continuing Lecturer will give the University written notice of his/her intent to resign at least one academic semester prior to the date of resignation. For purposes of this notice, summer session is not considered an academic semester.
7. Termination During Appointment
  1. The University may terminate the employment of any Continuing Lecturer before the end of his/her term of appointment for misconduct, poor performance or inefficiency upon written notice to the employee.
  2. Continuing Lecturers are not entitled to the procedures for cases of termination for cause as provided for in Executive Memorandum No. B-48 or any superceding document. However, substantive grievances in cases of termination for cause before the end of the term of appointment may be grieved pursuant to Executive Memorandum No. C-19.
  3. If a Continuing Lecturer�s employment is terminated prior to the expiration of his/her appointment, the University will pay his/her salary through the last day of employment. The University will not pay the Continuing Lecturer�s salary for the remainder of his/her term of appointment. The final salary payment will be paid in the individual�s final paycheck according to the University�s normal payroll practices.
8. University Benefits and Leaves of Absences
  1. Continuing Lecturers are eligible for the same University benefits and leaves of absence as provided to Administrative/Professional staff classified as Administrative and Supervisory (0030A10) or Professional Assistant (0060A10) as outlined in the Purdue University Faculty and Staff handbook.
  2. Normally, only service after being classified as a Continuing Lecturer will be considered when determining a Continuing Lecturer�s eligibility for University benefits including, but not limited to, calculating the waiting period of any benefit program. In the case where a staff member transfers to a Continuing Lecturer position from another benefit-eligible classification, the service period will include time in the prior position.
Salary Payments
1. Payment Schedule
2. Rate of Pay
  The respective department and school shall set the rate of compensation for its Lecturer staff. The rate of pay for Lecturers is subject to modification if there is any legislative reduction in the state or federal appropriations from which the compensation is paid. Salaries derived from other sources will be paid to the extent funds are available.
Joint Appointments
An individual may be employed concurrently as a Lecturer and in another staff classification. The terms and conditions of the appointments will be considered separate and governed by the terms and conditions of the respective appointments.
Complaint Resolution
The University encourages Lecturer staff members to resolve employment-related problems and to seek answers to questions regarding the administration of University policies and regulations informally through their supervisors. However, if a problem or question is not resolved informally to the individual's satisfaction, the individual may avail himself or herself of the University�s Grievance Procedures for Academic Personnel as set forth in Executive Memorandum No. C-19.
University Polices, Procedures, Guidelines, and Regulations
Lecturers are bound by and obligated to familiarize themselves with the University�s written policies, procedures, guidelines, and regulations including, but not limited to, Executive Memorandum No. B-4 (Political Activities), Executive Memorandum No. B-10 (Ownership of Patents, Copyrights, and Other Rights in Inventions and in Written and Recorded Materials), Executive Memorandum No. C-39 (University Policy on Conflicts of Interest and Commitment), and President�s Office Form 32A (Application for Permission to Engage in Outside Activity and/or Disclosure of Potential Conflict of Interest).
Waiver or Modification
No officer or employee of the University is authorized to waive any of the provisions of this Memorandum or of Form 19L. The provisions of the Memorandum and Form 19L may be modified from time to time by the Board of Trustees or by the President of the University or his/her designee. By accepting appointment to the University staff and executing Form 19L, each individual agrees that all such modifications shall become a part of his or her appointment as of the date of such modification, provided that no modification shall reduce any salary except as stated in paragraph VI.C. above.
Administrative Responsibility
The personnel department at each campus will administer this policy at their respective campuses.

Steven C. Beering
President