To: Deans, Chancellors, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Purdue University General Travel Policies

The purpose of this memorandum is to inform all University faculty and staff of current general University travel policies. It combines and updates all previous executive directives pertaining to travel. Detailed procedural information is available in the Business Procedure Manual and the Purdue University Travel Regulations booklet.

Official University travel includes all trips in connection with University business by Purdue University employees as authorized by the President or his designees. University business includes necessary travel which improves the quality of the University or contributes to an on-going program of the University, e.g., accomplishment of University-assigned duties, attendance and/or performance of duties at professional meetings of value to the University, procuring financial assistance (contracts, grants, and gifts), and recruiting of staff and students.

Travel for personal consulting, vacation, or other personal reasons is not considered University business. Travel during sabbatical or other leave of absence, including to and from the location of such leave, will not normally be considered University business.

All requests for travel in which direct expense to the University is involved (use of University car or individual reimbursement) must be submitted through the usual administrative channels to the Office of the President or his designee for approval prior to commencement of each trip. The only exception to this regulation is trips covered by "blanket" travel authorization.

The Office of the President has delegated (see Executive Memorandum No. B-31) the authorization and responsibility for travel approvals to the following individuals: Provost, Vice President and Treasurer, Vice President for Development, Regional Campus Chancellors, and Director of Intercollegiate Athletics. These individuals or their designees act on requests for authority to travel on University business and approve forms related thereto.

Approval of requests for authority to travel is based upon estimated expenses only and the actual reimbursement can only be determined and paid after the travel has been completed and the actual expenses known.

It should be clearly understood that all requests for travel on University business, approved by the President or his designees, the condition that all rules and regulations established by the State Budget Agency must be observed and followed.

Arthur G. Hansen
President