Re:Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University

The Trustees of Purdue University, which by law are granted all powers and responsibility for the operation and management of the University, have in turn made specific delegations of authority to the President, the Treasurer, and the Faculty. (See the Bylaws of the Trustees and The University Code.)

The President of the University shall be the chief executive officer of the University and, subject to the control of the Board, he shall manage, direct and be responsible for the conduct of all the affairs of the University. He is assisted by a number of administrative officers and by this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff.

1. Authority Retained by the President.
   1. The following authority is retained by the President of the University:
      1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer.

      2. All matters involving, and all communications with Federal and State Government, the U. S. Congress and the Indiana General Assembly, except where otherwise specifically provided by law.

      3. All matters pertaining to, and all communications with state agencies such as the Indiana Commission for Higher Education.

      4. Review and approval of all University budgets for transmittal to the Trustees.

      5. Recommendations to the Board of Trustees of all appointments.

      6. Selection of Vice Presidents, Chancellors and Deans and approval of all academic and administrative titles.

      7. Relationships with other colleges and universities, including statewide and/or interinstitutional telecommunications and radio.

      8. The University's Equal Employment Opportunity and Affirmative Action Programs.

   2. The Vice Presidents and Chancellors shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct.

2. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President.
   1. Authority and Responsibility of the Executive Vice President for Academic Affairs.
      1. Assist the President in all academic matters affecting the Purdue University system including coordination and liaison for curricular and faculty affairs at the regional campuses and IUPUI.

      2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system.

      3. Coordinate continuing education for the Purdue University system.

      4. Serve as chief academic officer for the West Lafayette campus with responsibility for:
         1. Instruction

         2. Research

         3. Extension

         4. Continuing Education

         5. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union)

         6. Academic Services including the libraries and academic computing facilities

         7. Faculty affairs

         8. Coordinate academic planning for new and remodeled university facilities, and approve all assignments of space which affect the academic functions of the university

   2. Authority and Responsibility of the Executive Vice President and Treasurer.
      1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by federal or state statute, the policies of The Trustees and the President of the University.

      2. Receive, take charge of and manage all securities, properties, and funds, including trust funds, belonging to the University.

      3. Supervise and have responsibility for:
         1. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, and preparation and control of all budgets.

         2. All business services including contract administration, purchasing, administrative data processing, business administrators, airport, and service enterprises.

         3. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations, and training of clerical and service personnel for the University, and the approval of financial transactions and payroll forms related thereto.

         4. Physical Plant

         5. University Residences (including nonacademic student counseling programs within these residences).

         6. Purdue Memorial Union (including nonacademic student counseling programs within this area), Edward C. Elliott Hall of Music, Slayter Center of Performing Arts, and the Black Cultural Center.

         7. Internal Audit

         8. Planning and financing of University buildings and facilities

         9. Legal and legislative affairs

         10. Financial relationships with affiliated corporations.

   3. Authority and Responsibility of the Vice President for Development.
      1. Direct and coordinate all development and fund-raising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations.

      2. Coordinate alumni affairs and public relations for the University.

      3. Supervise and have responsibility for:
         
         1. The University Development office.

         2. Alumni and Development Information Services.

   4. Authority and Responsibility of the Vice President for State Relations.
      1. Coordinate interactions with state agencies such as the Indiana Commission for Higher Education and the Indiana Higher Education Telecommunication System.

      2. Provide liaison with the Indiana General Assembly and the Governor's office.

      3. Supervise the University's Equal Employment Opportunity and Affirmative Action programs.

   5. Authority and Responsibility of the Director of University Relations.
      1. Supervise the University News Service.

      2. Coordinate the public relations efforts of the University.

      3. Supervise the Office of Publications, including the Purdue University Press.

      4. Supervise the Office of Community Relations.

      5. Act as press secretary for the President and official spokesman for the University.

   6. Authority and Responsibility of the Fort Wayne, North Central and Calumet Campus Chancellors.

      The Chancellors of the Fort Wayne, North Central, and Calumet campuses, acting for the President of the University, shall be the chief executive officers of these regional campuses.

      Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of each regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time.

   7. Authority and Responsibility of the Director of Intercollegiate Athletics.

      The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for the West Lafayette campus.

3. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer.
   1. Plan, organize, develop, select personnel, and operate programs and activities.

   2. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University.

   3. Subject to final approval of the Board of Trustees and the President of the University, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto.

   4. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto.

   5. Act on requests for authority to travel on University business and approve forms related thereto.

   6. Review and recommend, jointly with the Executive Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require:
      1. New budgetary allotments and commitments.

      2. Additional personnel.

      3. New facilities and/or equipment.

   7. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, The University Code, the Business Procedure Manual, and the Bylaws and actions of The Trustees of Purdue University.

   8. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the President of the University as set forth in this Executive Memorandum must have advance written approval by the President of the University.

Steven C. Beering
President