Purdue University :: University Policies :: Use of Facilities: Policy I.4.5

Persona Non Grata (I.4.5)

Policy I.4.5
Volume I, Facilities and Lands
Chapter 4, Use of Facilities
Issuing Office: Executive Vice President and Treasurer
Responsible Officer: Executive Vice President and Treasurer
Responsible Office: Environmental Health and Public Safety
Originally Issued: August 1, 2004
Most Recently Revised: October 13, 2008

Table of Contents

Reason for Policy
Statement of Policy
Procedures
Definitions
History

Reason for Policy

To ensure proper procedure and documentation for the issuance and distribution of Persona Non Grata Notification (PNG) forms and their enforcement.

Statement of Policy

Individuals who cannot substantiate their University affiliation and/or are using University facilities in a manner inconsistent with the facilities' purpose may be asked to leave the premises. Continued use of University facilities after notification of this policy may result in the individual being declared "persona non grata" for a period of one year for all or part of University Facilities. Subsequent contact may result in an arrest for criminal trespass.

Procedures

A. Issuing the Persona Non Grata notice

Before an Officer assists in the issuance of a Persona Non Grata Notice, the Police Department must have or receive documentation of the use of University facilities in a manner inconsistent with the facilities' purpose on which this request is based and confirmation that the offender was previously advised of these proceedings. Appropriate documentation may include:
1. Personnel records.
2. Police reports.
3. Disciplinary action taken by University Departments.
4. Statements detailing "first person" accounts of past inappropriate use of facilities.
5. Building or Department reports documenting the identity of the offender and previous warning.
A Purdue University Police Department (PUPD) officer shall meet with the complainant and the offender when feasible. The PUPD officer will assist in issuing the PNG to the offender by:
1. Ensuring that complainant is a University official with authorized control over the building, facility, or area in question, and has signed the PNG form and has defined the restricted area by using on of the descriptions from the back of the PNG Notification form.
2. Explaining the meaning of persona non grata status to the offender.
3. Asking the offender to sign a copy of the PNG form acknowledging receipt and understanding (desired but not required).
4. Signing the Persona Non Grata Notification form as witness.
5. Giving the offender a copy and explaining the due process procedure. The complainant's direct supervisor shall serve as due processing agent for the University.

B. A police case report will be generated and a completed PNG form maintained by PUPD to document service of the PNG notice

C. On subsequent contact with an individual designated as Persona Non Grata and who is in violation of the terms of the PNG form, an Officer may arrest the offender for Criminal Trespass, as defined in Indiana Code

If the offender is arrested, the officer will generate a new "Trespassing" case report making reference to the earlier case report while documenting the issuance of the PNG.
If the offender is not arrested, the officer will generate an addition to the PNG case report, documenting the situation and its resolution.

D. PUPD will forward a copy of the case, related reports, and all completed PNG Notification forms to the original complainant and the Dean of Students Office.

Definitions

University Facility(ies)	Any building or structure or any improved or unimproved land, or any part of any such building, structure, or land which is owned, used, or occupied by Purdue University.
University Official	For the total university: the Vice Presidents of the University, the Senior Directors of Physical Facilities, and the Dean of Students, or designees. For individual facilities: the Dean or Department Head, or designees.
Due Process	If the "offender" wishes to appeal the PNG Notification form, the appeal will be heard by the University Official's immediate supervisor, or the Senior Director of Environmental Health and Public Safety. All appeals should be sent in writing, according to the instructions listed on the PNG Notification Form.

History

Prior to October 2008, this policy was included as an appendix to policy I.4.1, Regulations Governing the Use and Assignment of University Facilities.