Regulations Governing the Use and Assignment of University Facilities (I.4.1)

Statement of Policy

The Indiana General Assembly has granted the Trustees of Purdue University the power and duty to govern the disposition and method and purpose of use of the property owned, used, or occupied by Purdue University, including the governance of travel over and the assembly upon the property of Purdue University. This grant of power and duty also permits the University to govern, by specific regulation and other lawful means, the conduct of students, faculty, employees, and others while upon the property owned, used, or occupied by Purdue University. The Trustees of Purdue University have delegated these powers and duties to the Executive Vice President and Treasurer (EVPT).

1. General
   
1. University Facilities shall be used only by persons authorized by the EVPT on the West Lafayette campus and by the Chancellors of the regional campuses and only in the manner and for purposes authorized by the EVPT. All work that involves the physical construction, alteration, or improvement to University owned, leased, or occupied facilities, or any improvements to land owned or leased by the University, must be performed with the full knowledge and written consent of the EVPT or authorized representative. This applies whether the work will be performed by University employees (either Physical Facilities or department staff), students, or outside contractors. (See Appendix D)
   
2. No person shall deny to others the lawful and authorized freedom of movement on the campus or the right of lawful and authorized ingress and egress to University Facilities. No person shall willfully refuse or fail to leave any University Facility upon being requested to do so by the EVPT or authorized representative, if such person's presence would deny, interfere with, or disrupt the authorized use of such University Facility, or disrupt, impair, or obstruct the lawful missions, processes, procedures, or functions of Purdue.
   
3. Use of University Facilities in any manner which results in financial gain, either directly or indirectly, to individuals or non-University approved organizations or groups is prohibited, except for income earned from sales specifically approved regarding canvassing, peddling, and soliciting and the delivery of merchandise; earnings from services performed under contracts with Purdue University; or fees paid to performers or speakers. The amount and type of fees paid to performers are to be approved by the EVPT or authorized representative. Student organizations may use certain University Facilities for activities involving paid admissions with the approval of the EVPT or authorized representative, provided that such use will not result in financial gain, either directly or indirectly, to individuals or non-University approved organizations. Rental fees will be charged when appropriate.
   
4. University Facilities shall not be used for the commission of any act that constitutes a criminal offense under the laws of the State of Indiana or of the United States.
   
5. University Facilities include areas that are open to the general public ("Public Areas") as well as areas such as classrooms, laboratories, offices, and residence halls which are not open public fora ("Restricted Areas"). The University controls access to the latter class of Facilities in order to promote and maintain: (1) the security of University students, faculty, staff, and visitors; (2) the security of University records, research, and property; and (3) the continuity of official University business that is conducted in such facilities. Prior authorization from the EVPT or authorized representative is necessary to obtain access to Restricted Areas.


2. Specific Uses Prohibited
   
1. The use, possession, distribution, or sale of controlled substances as defined in Indiana Criminal Code in University Facilities is prohibited, except as expressly permitted by the laws of the State of Indiana.
   
2. The possession, use, or distribution of any explosives, guns, or other deadly or dangerous materials or weapons reasonably calculated to cause bodily injury is prohibited in University Facilities, unless specifically authorized by the EVPT or authorized representative or required by or used in the course of a University activity and under the supervision of a University representative. The EVPT or authorized representative may make reasonable search of patrons, fans, or visitors for any explosives, guns, or other deadly or dangerous materials or weapons as deemed necessary for the protection of the University Facility and its occupants.
   
3. The possession, consumption, distribution, or sale of alcoholic beverages, as defined by Indiana State law, is prohibited in University Facilities, with the following exceptions:
   
   1. Personal possession and consumption of alcoholic beverages are permitted in the Purdue Village complex, resident rooms in the Graduate Houses occupied exclusively by students over 21 years of age, and by registered occupants of guest rooms in the Union Club and Graduate Houses, subject to compliance with all University regulations and applicable Indiana State laws.
      
   2. Possession, consumption, distribution, and sale of alcoholic beverages are permitted, with advance approval of the EVPT or authorized representative, in areas designated by the University and under the supervision of the Purdue Memorial Union, subject to compliance with all University regulations and applicable Indiana State laws.
      
4. Smoking in enclosed University Facilities is prohibited. Smoking within thirty (30) feet of the entrance of a building is prohibited.
   
5. Animals shall be prohibited, except as necessary and required in authorized teaching, public service, or research activities of Purdue or to aid persons with disabilities, or as specifically approved by the EVPT or authorized representative.
   
6. Signs, placards, or other display materials are prohibited in or on University Facilities without the prior approval of the Building Deputy. The Building Deputy will direct individuals and groups to areas within the Facility that have been designated as appropriate for such materials (if any). The University's Posting Policy is available as Appendix A to this policy.
   
7. Peddling, soliciting, advertising, or canvassing will not be permitted in or on University Facilities except as authorized by Purdue Regulations. The University's Regulations Regarding Retailing, Commercial Soliciting, Canvassing, Sponsorship, and Marketing Activities on the Campuses of Purdue University are available as Appendix B to this policy.
   
8. The use of decorations or staging in any University Facility, which create a potential fire or other hazard to persons or property, are prohibited, unless expressly approved by the Senior Director of Environmental Health and Public Safety or designee.
   
9. Obstruction of stairways, corridors, and other access and exit areas of University Facilities is prohibited. Occupancy in excess of limits for any room or other portion of a University Facility as established by Purdue, the National Fire Protection Association, the International Building Code, and the State of Indiana or by any other governmental authority having jurisdiction thereof is prohibited.
   
10. Entrance to any University Utility Facility or use of any utility services of Purdue is prohibited unless authorized by the Vice President for Physical Facilities.
    
11. The following uses of University Facilities are prohibited without approval of the EVPT or authorized representative: athletic contests; food service; fires; camping; driving or parking of motor vehicles; or use of sound amplification equipment.
    
12. Student organizations and groups otherwise authorized to use University Facilities may invite speakers of their choice to address their meeting in University Facilities, in accordance with applicable University regulations.
    
3. Scheduling of University Space
   
1. The Provost is responsible for the assignment of space in all University Facilities related to the academic and administrative functions of the University. The Provost may delegate such responsibility with respect to any specific University Academic Facility. All requests for the use of academic facilities beyond the regularly scheduled class period shall be submitted to the Office of Space Management and Academic Scheduling on forms prescribed by that office. Such scheduling of University Facilities will be done in coordination with the Events Office. Students and student organizations requesting the use of University Facilities shall also obtain prior approval from the Dean of Students.
   
2. For Non-Academic Facilities, the manager of the specific facility is responsible for scheduling, in coordination with the Events Office, when appropriate.
   
3. The EVPT retains the discretion to prohibit activities in University Facilities that pose unusual risks to the safety and/or well-being of the University community or conduct which is or may be injurious to the welfare of the University.
   
4. General Operating Policies
   
1. When approved by the EVPT, charges will be made to persons using University Facilities. Such charges may include reimbursement for the cost of heat, light, water, building services, trash removal, Environmental Health and Public Safety services, other special services, and/or damage to property or equipment.
   
2. The EVPT, or authorized representative, including the Building Deputy, may close, lock, or vacate any University Facility, or any portion thereof, at any time if in his/her judgment such action is necessary or advisable for safety reasons or for maintenance or housekeeping operations.
   
5. Building Deputy
   
   The Senior Director of Building and Grounds approves the appointment of a Building Deputy for each building. The Building Deputy's duties include the day-to-day coordination of facilities and staff activities in his/her building, maintaining the keys to the building, and acting as a communication conduit for resolution of questions or issues from building occupants concerning the building's operation.
   
   
6. Persona Non Grata
   
   The EVPT or authorized representative may designate any individual or group who has demonstrated an inability or unwillingness to exhibit conduct in accord with University policy or applicable laws in or on University Facilities as "persona non grata," thereby barring the individual or group from campus or any part thereof for a specific period of time or indefinitely. Any designation of an individual or group as "persona non grata" will be consistent with published University procedures which provide for written notice of the reason for the designation and an opportunity for the individual or group to dispute the designation in writing. The University's Persona Non Grata procedure is available as Appendix C to this policy.
   

These regulations are enacted pursuant to the authority conferred by the laws of the State of Indiana upon the Board of Trustees of Purdue University to govern the disposition, method, and purpose of the property owned, used, or occupied by Purdue University and to make all rules and regulations required or proper to conduct and manage Purdue.

Deans
Directors
Heads of Schools, Divisions, Departments, and Offices
Faculty
Staff
Students
Visitors

University Facilities -- As used in these regulations, the term "University Facility" or "University Facilities" means any building or structure or any improved or unimproved land, or any part of any such building, structure, or land, which is owned, used, or occupied by Purdue.

EVPT -- Executive Vice President and Treasurer

Public Areas -- University Facilities which are open to orderly unsupervised access by faculty, staff, students, and visitors (e.g. streets, sidewalks, lawn areas, malls, and designated portions of some University buildings and recreation areas during regular building hours).

Restricted Areas -- University Facilities where official University activities are carried out and which are not open public fora (e.g. offices, classrooms, laboratories, workplaces).

Authority, Application, and Enforcement

These regulations apply to the West Lafayette Campus. The EVPT shall enforce them under the general supervision of the President. It shall be the duty of the Department of Environmental Health and Public Safety to assist the EVPT in the administration and enforcement of these regulations. The President is authorized to amend these regulations and to promulgate additional regulations governing the method and purpose of use of Purdue facilities.

Regulations for Specific University Facilities

1. The following University officials are authorized to implement supplemental regulations governing the use and assignment of the specific University Facilities indicated. Such regulations shall be effective when approved by the EVPT:
   
   1. Vice President for Physical Facilities
      
   2. Vice President for Housing and Food Services
      
   3. Vice President for Student Services
      
   4. Director of Intercollegiate Athletics
      
2. Upon the approval of the Provost, Space Management and Academic Scheduling is authorized to implement supplemental regulations regarding scheduling University Academic Facilities.

The University's Posting Policy is available as Appendix A to this policy.

The University's Regulations Regarding Retailing, Commercial Soliciting, Canvassing, Sponsorship, and Marketing Activities on the Campuses of Purdue University are available as Appendix B to this policy.

The University's Persona Non Grata procedure is available as Appendix C to this policy.

The University's Remodeling, Alteration, and Improvement procedure is available as Appendix D to this policy.

This policy supersedes Executive Vice President and Treasurer Memorandum No. A-16, dated October 15, 1997, on the Use of Facilities on the Campuses of Purdue University, and Executive Vice President and Treasurer Memorandum No. A-16 Amendment, dated April 2, 1999, on Regulations governing the Use and Assignment of Facilities at the West Lafayette Campus, as well as prior Memoranda and Policies as referenced in the Appendices.

Appendix A: Purdue University Posting Procedure

1. Prohibited Postings
   
   The placement of posters, notices, flyers or other similar materials on any permanent University structures (e.g. buildings, utility poles, lamp posts, fountains, fixed trash containers, trees, and sidewalks) or any other area not specifically designated by the University as appropriate for posting is prohibited.
   
   
2. Posting inside University Buildings
   
   The University offers many specifically designated posting areas in and around University Facilities. Some of these areas are dedicated to official University business and include postings that are required by federal and state law (e.g. wage and hour, EEOC, and OSHA postings). These areas may not be used for non-official University business under any circumstances. Before using a bulletin board in any University building, a person must obtain the approval of the Building Deputy and post only in accordance with the established posting policies and procedures for that building, if any.
   
   
3. Other Posting
   
   
   1. Public Bulletin Boards and Kiosks
      
      Paper advertisements may be posted on public bulletin boards and kiosks. Items can only be posted with tacks or staples. All other adhesives used to affix flyers, posters, or banners to posting surfaces are prohibited.
      Flyers may not be posted on benches, planters, doors, windows, trash receptacles, steps, columns, light posts, signs, fountains, gates, or brick paving surfaces. The University also provides various designated Public Bulletin Boards and Kiosks in or around University Facilities. Only recognized student organizations, University departments, schools, divisions or offices, students and staff members can post in or around University Facilities. All Commercial posting by off-campus businesses, organizations, entities and individuals is prohibited unless sponsored by a Recognized Student Organization or a University department, school, division, office or Recognized Employee Organization.
      
      
   2. Sidewalks
      
      Paper advertisements may be posted on concrete sidewalks with paper tape or masking tape. Only two fliers (8_ x 11) per five feet may be posted on sidewalks. Water-soluble sidewalk chalk may also be used to post information on concrete sidewalks. Sidewalk Chalk may not be used on benches, planters, trees, walls, doors, windows, trash receptacles, steps, columns, light posts, signs, fountains, gates, or brick paving surfaces.
      
      
4. Regulation of Postings
   
   Posted materials must clearly promote the activity publicized and the sponsoring university organization as its primary message, rather than the commercial advancement of the non-university affiliated entity or product. The expiration date on all printed materials for posting will be a maximum of one week from the date of approval. It is the responsibility of the party receiving approval to post and remove their materials in accordance with this policy. No materials may be placed over the materials of other groups.
   
   The content of all posted items must comply with University regulations and all applicable local, state and federal laws. The content of posted items may not be libelous, slanderous, obscene or incite violence.
   
   

1. Philosophy
   
   It is important for:
   
   1. Recognized Student Organizations and University departments to post publicity about activities and issues;
      
   2. the University to maintain its facilities so that they can be enjoyed safely by all who use the campus; and
      
   3. those who post publicity to take responsibility for removing it after it has served its purpose.
      
      
2. Overall Expectations
   
   
   1. Respect for others' rights to post publicity is essential.
      
   2. Flyers and advertisements may be taped to the concrete no more than one week prior to the event.
      
   3. The sponsoring organization must remove and recycle advertisements the day after the event.
      
   4. Stakes or wires supporting signs may not be put into the ground; injury and damage could result from and to the wires, pipes, and cables that are buried just below the surface.
      
   5. Glue, paste, or paint may not be used for posting in any location.
      
   6. Advertisements posted where they do not belong will be removed and the sponsoring organization may be charged for the cost of removing them.
      

Any violations of this policy or any specific building posting policy by a student or student organization will be forwarded to the Office of the Dean of Students for disciplinary action. Any staff member violations will be handled through appropriate administrative channels.

Procedures, if any, for posting at specific buildings can be obtained from the Building Deputy.

Appendix B: Regulations Regarding Retailing, Commercial Soliciting, Canvassing, Sponsorship, and Marketing Activities on the Campuses of Purdue University

Retailing, commercial solicitation, canvassing, sponsorship, and marketing activities of any product or service on campus is generally prohibited, except for the provisions contained in this document. Nothing contained herein shall be interpreted to limit the lawful and authorized or constitutionally protected use of University facilities.

This policy has been developed (1) to provide consistent procedures to University departments and areas involved in various types of retailing, commercial soliciting, canvassing, sponsorship, and marketing activities on the campuses of Purdue University; (2) to enable the University to take advantage of revenue producing opportunities without compromising individual departments and areas; and (3) to clarify the policies and procedures relating to exclusive contracts and the use of campus facilities, territories, and venues to conduct retailing, commercial soliciting, canvassing, sponsorship, and marketing activities.

Executive VP and Treasurer Memorandum No. A-19, March 7, 2000: Delegation of Authority and Responsibility for Making and Executing University Contracts and Written Agreements (Except Employment Contracts).

Position of Purdue University on the Sale of Goods and Services by Recognized Student Organizations for the West Lafayette campus, approved by VP Student Services and VP Business Services and Assistant Treasurer, November 29, 1976.

Executive VP and Treasurer Memorandum No. A-18, May 10, 1971.
Approval of Fees and Charges.

Statement of Policy
Reason for Policy
Who Should Know This Policy
Related Documents
Contacts
Table of Contents
Definitions
Application
Procedures
Special Situations
History

These regulations are applicable to all students and staff members of Purdue University as well as all visitors entering the grounds of Purdue University, including the West Lafayette and Regional Campuses.

Section 1: CONTRACTS AND APPROVALS

University Contracting Group. The University through a contractual relationship may grant certain retailing, commercial soliciting, canvassing, sponsorship or marketing rights. All such contracts must be approved by the University Contracting Group unless approval responsibility is otherwise delegated by the Executive Vice President and Treasurer.

Exclusive Rights. Exclusive rights to a certain category of product or service may be granted with the approval of the Executive Vice President and Treasurer or designee. Any such exclusive right must be the subject of a written contract which will define any exclusive territory so granted. Departmental initiatives regarding any exclusive rights agreements are to be communicated to the Director, University Contracting Group, prior to contacting vendors.

Student Organizations. Contracts for recognized student organizations to conduct retailing, commercial soliciting, canvassing, sponsorship, or marketing activities must be approved by the Fiscal Administrator, Business Office for Student Organizations as delegated by the University Contracting Group.

Purchasing Services. The Director, Purchasing Services or designee is responsible for granting approvals for retailing, commercial soliciting, canvassing, sponsorship, or marketing activities outside the scope of the following areas: Intercollegiate Athletics, Housing and Food Services, Student Organizations and those activities outlined in Section 6. The Purchasing Services Department is available for consultation and discussion on matters relating to retailing, commercial soliciting, canvassing, sponsorship, or marketing activities on campus.

Vending. Campus vending is subject to territories and authority as defined by contracts administered by the Food Stores Department. These agreements generally preclude the retailing of consumable products in contracted territories.

Trademarks and Logos. When any retailing commercial soliciting, canvassing, sponsorship, or marketing activities involves the sale or distribution of products or materials bearing the trademarks or logos of the University, such products or materials must be approved by the Director, University Contracting Group or designee.

Section 2: ATHLETICS.

General. Subject to compliance with all applicable University policies, the department of Intercollegiate Athletics (Athletics) may engage in retailing, commercial soliciting, canvassing, sponsorship, and marketing activities consistent with its mission in those facilities on the West Lafayette Campus under its control.

Facilities. Athletics' facilities are comprised of the following buildings and areas

1. Mackey Arena
2. Lambert Field house and Pool
3. Intercollegiate Athletics Facility
4. Mollenkopf Building
5. Ross-Ade Stadium
6. Varsity Tennis Courts
7. Rankin Track and Field
8. Lambert Baseball Field
9. Varsity Softball Complex
10. Intercollegiate Soccer Facility
11. Birck Boilermaker Golf Complex

Facility Use. Use of Athletics' facilities by groups or individuals not affiliated with Athletics for the purpose of retailing, commercial soliciting, canvassing, sponsorship, or marketing activities is subject to the approval of the Director of Intercollegiate Athletics or designee, and must comply with all other applicable University policies.

Athletics' facilities are Restricted Areas and, as such, any individual or group wishing to conduct canvassing activity on or around Athletics' facilities must obtain prior written permission of the Director of Intercollegiate Athletics or designee and will be subject to reasonable time, place and manner restrictions consistent with the University's interest in maintaining the security of its students, staff members and visitors.

Section 3: HOUSING AND FOOD SERVICES.

1. PURDUE MEMORIAL UNION AND STEWART CENTER AREAS GOVERNED BY PMU.
   
   Definition. The Purdue Memorial Union (PMU) organization includes the Purdue Student Union Board (PSUB) and the Black Cultural Center (BCC).
   
   General. PMU may engage in retailing, commercial soliciting, canvassing, sponsorship, and marketing activities consistent with its mission and subject to compliance with other applicable University policies.
   
   Facility Use. Use of PMU facilities (including the BCC and those portions of Stewart Center under PMU management) by groups or individuals not affiliated with PMU, for the purpose of retailing, commercial soliciting, canvassing, sponsorship, or marketing activities, is subject to approval by the PMU Director and must comply with all other applicable University policies.
   
      With the exception of certain, specifically designated Public Areas, PMU facilities are Restricted Areas and, as such, any individual or group wishing to conduct canvassing activity on or around PMU facilities must obtain prior written permission of the PMU Director or designee and will be subject to reasonable time, place and manner restrictions consistent with the University's interest in maintaining an appropriate educational environment and in protecting the security of its students, staff members and visitors.
   
   
2. UNIVERSITY RESIDENCES.

1. Dormitory style residences are defined as the undergraduate residence halls and graduate housing, which are secure buildings with regular building hours and the property on which these facilities are situated.
2. Apartment style residences are defined as those residence halls which are more easily accessible to the general public and include Hilltop Apartments and Purdue Village and the property on which these facilities are situated.

General

1. Retailers, commercial solicitors and marketers are prohibited from conducting business in residential areas of University Residences, including posting advertisements on the residential floors and in stairwells, placing flyers and other items in resident boxes.
   
2. Door-to-door retailing, commercial solicitation, and marketing is strictly prohibited in dormitory style residences.
   
3. Any individual or group wishing to conduct retailing, commercial solicitation, and/or marketing activities door-to-door on or around the University's apartment style residences must first obtain prior written permission from the Executive Director of University Residences or his/her designee. The Executive Director of University Residences or his/her designee will condition approval on the applicant's agreement to reasonable time, place and manner restrictions consistent with the University's interest in maintaining an appropriate educational environment and in protecting the privacy and security of those students, staff members and other residents of apartment style residence facilities. If such activity disturbs the living or study environment of any facility or if an individual or group has been guilty of past misrepresentation, fraud, deceit, or unethical business conduct, the Executive Director may refuse to grant or may suspend permission on a permanent or temporary basis.

Regulation of Other Commercial Activity

1. Recognized student organizations may distribute information from a designated location in University Residences facilities provided that they have secured an approved Event Planning Form from the Office of the Dean of Students and prior written permission of the Executive Director of University Residences or his/her designee. The Executive Director may limit the time, place, and manner in which the organizations may operate.
   
2. Other individuals or groups may post promotional materials (posters, flyers, coupons, etc.) in the central distribution areas of University Residences facilities if prior approval from the general manager of the facility has been secured.
   
3. Individuals or groups may solicit subscriptions for magazines, newspapers, and other periodicals in specifically designated areas of University Residences provided that they obtain prior written permission of the Executive Director of University Residences or his/her designee. The Executive Director may limit the time, place, and manner in which canvassers may operate consistent with the University's interest in maintaining an appropriate educational environment and in protecting the privacy and security of the particular facility's residents. If such activity disturbs the living or study environment of any facility or if individual or group has been guilty of past misrepresentation, fraud, deceit, or unethical business conduct, the Executive Director may refuse to grant or may suspend permission on a permanent or temporary basis.
   
4. The delivery of food or merchandise pursuant to a prior sale or order is permitted. Deliveries to dormitory style residence facilities must be made only to the main office of the facility unless the general manager specifically designates another delivery area. All persons making deliveries must enter the facilities through the front entrance. Deliveries may not be made to student rooms. Deliveries may be made to apartment style residence facilities.

Regulation of Canvassing Activity

1. Recognized student organizations may place collection boxes in the residence halls if a residence hall organization co-sponsors a charity event. Student organization charity activities must be conducted according to procedures outlined in Section 4.
   
2. Individuals or groups may conduct canvassing activities in University Residences facilities provided that they have secured prior written permission of the Executive Director of University Residences or his/her designee. The Executive Director may limit the time, place, and manner in which canvassers may operate consistent with the University's interest in maintaining an appropriate educational environment and in protecting the privacy and security of the particular facility's residents.
   
   

Section 4: STUDENT ORGANIZATIONS.

General Provisions. Recognized student organizations may engage in retailing, commercial soliciting, canvassing, sponsorship, and marketing activities with the written approval of the Office of the Dean of Students and the Business Office for Student Organizations. The recognition of student organizations and the approval of their programs and activities is the responsibility of the Office of the Dean of Students. The Business Office for Student Organizations has the responsibility for exercising financial oversight, including contract approvals, over all student organizations who must maintain accounts with that office. When student organization activities are conducted in Athletic facilities, University Residences, the Purdue Memorial Union or Stewart Center, the additional written permission of these facilities shall be obtained. Approved activities may be restricted as to time, place, and manner. Activities and fund raising events cannot be in direct conflict with on-going operations and existing University contracts and agreements.

All funds collected by recognized student organizations through retailing, commercial soliciting, canvassing, sponsorship, and marketing activities are to be handled in accordance with the policies and procedures as prescribed by the Business Office for Student Organizations. All funds collected must be deposited to an account established in the Business Office for Student Organizations. Sales activities must be conducted by the student organization and members must be present at all times during the sales activity.

Sponsorship of Student Organization Activities. Student organizations may accept sponsorship for programs or activities with the approval of the Office of the Dean of Students and the Business Office for Student Organizations.

Before any commitment is made to accept sponsorship, the student organization may need to secure a written contract with the sponsor and the contract must be approved by the Business Office for Student Organizations.

Retailing, commercial soliciting, canvassing, sponsorship, or marketing of a sponsor's product may be permitted at approved student organization activities. The University may set restrictions on this type of activity with regard to time, place, and manner. Approval to conduct retailing, commercial soliciting, canvassing, sponsorship, or marketing of a sponsor's product must be made in advance of the activity.

University Trademarks and Logos. Student organization activities involving the sale of products with the use of the name, insignia, or trademark of Purdue University must be approved by the Office of the Dean of Students prior to the date of the activity. Such items may also require the license authorization of Purdue University and the provision of payment of the royalty fee specified. The University Contracting Group is responsible for overseeing and administering policies on University trademarks, logos, and insignias.

Charities. Student organizations may raise funds or cash, goods, or gifts in kind on campus on behalf of a charitable organization under the following provisions.

• The sponsoring student organization must provide a statement verifying that the charitable organization is organized and operated exclusively for charitable purposes as defined by the Internal Revenue Code, Section I-501(c)(3)-1(d)(2).
  
• If such a statement of verification is not available in fundraising activities relating to disaster relief or human suffering, the sponsoring student organization must obtain prior approval from the Office of the Dean of Students.
  
• Student organizations will be limited to three (3) periods of charity activities per semester not to exceed seven (7) consecutive days each. An additional charity activity will be permitted each semester to support the University's United Way initiative.
  
• The University may set restrictions on this type of activity with regard to time, place, and manner.
  

Section 5: TERRITORIES.

General. Certain campus locations have been designated as appropriate venues for retailing, commercial soliciting, canvassing, sponsorship and marketing activities. Use of these venues is controlled by University offices or departments with a direct interest or responsibility for these facilities, whether interior or exterior. Specific venues associated with Intercollegiate Athletics, University Residences, and the Purdue Memorial Union have been noted in Sections 2 and 3 of this policy. Questions regarding which office or department has responsibility for other campus venues should be directed to the Office of Space Management and Academic Scheduling.

Exclusive Territories. Certain venues have been designated as Exclusive Territories through contractual relationship. See Section 1.

Section 6: MISCELLANEOUS

Sales by Nonprofit Groups. Nonprofit groups whose activities are sponsored by University departments and coordinated by the Division of Conferences may, under certain conditions, conduct sales of publications and materials among its members and in assigned, restricted areas on campus, provided that:

a) The group must be a not-for-profit non-commercial agency that has qualified as a tax-exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1954 as amended.

b) The primary purpose of the sale is for the benefit of the nonprofit group and its members and contributes to the fulfillment of its educational objectives.

c) The items sold will be restricted to publications and materials which relate to the group's educational objectives, and which are not readily available through University retail sales operations or local private business establishments.

d) Sales will be restricted in scope to the members of the sponsored, nonprofit group.

e) Sales will be restricted in location to non-public areas specifically assigned for this activity. A specific space-use charge will be assessed by the Division of Conferences, and this charge will never be less than the University's related direct costs. If such space and any equipment or other services related to the sales activity are arranged for by the Division of Conferences with the Purdue Memorial Union, these arrangements will be in accordance with the provisions and charges set forth in the Purdue Memorial Union and Stewart Center "Exhibit Policy."

f) When the Division of Conferences' sales activities are conducted in Athletic facilities, University Residences, the Purdue Memorial Union, or Stewart Center, the additional written permission from these facilities shall be obtained. The approval from the Director of Purchasing Services is required for all sales activities conducted in or on any other University facility.

g) This Section shall not apply to Purdue University recognized student organizations.

University Recognized Charities, University Related Clubs, and Professional Academic Societies. Staff members may, with the prior permission of the Vice President for Business Services and Assistant Treasurer, or designee, solicit on campus on behalf of charities officially recognized by the University; University-related social clubs; and professional and academic societies officially recognized by the University. Such permission may be restricted as to time, place and manner.

Rates and Fees. All fees and charges of any kind that are not covered by these regulations, must be approved by the Board of Trustees or the Executive Vice President and Treasurer or designee. Rates and fees charged by University areas are subject to the University rate approval process as outlined in the Purdue University Business Procedures Manual and Executive Vice President and Treasurer Memorandum A-18.

Regional Campuses. All authority granted under these regulations is conveyed to the appropriate academic, fiscal, or administrative officer of each Regional Campus. The Regional Campuses will use these regulations as the basis for developing supplemental guidelines to address retailing, commercial soliciting, canvassing, sponsorship, and marketing activities at each Regional Campus.

Exceptions. Exceptions to these regulations will require the prior written approval of the Executive Vice President and Treasurer or designee.

Enforcement. Enforcement authority is delegated by the Executive Vice President and Treasurer to the approving department or office as set forth in these regulations. Enforcement authority is also delegated to the University Police Department after consultation with approving department or office as set forth in these regulations. Violators will be subject to warning by University officials and/or the Purdue University Police Department. Subsequent contact shall be documented in writing and violators may be designated as "persona non grata." Continued or repeat violations may result in criminal arrest for trespass or other charges.

This policy supersedes Executive Vice President and Treasurer Memorandum No. A-27, dated July 10, 1975 on the Regulations Regarding Canvassing, Peddling, and Soliciting and the Delivery of Merchandise on the Campuses of Purdue University. The revised policy updates the language and terminology relating to canvassing, peddling, and commercial soliciting and also includes the current policy regarding exclusive contracts, territories, and trademarks and logos.

Appendix C: Persona Non Grata Procedure

To ensure proper procedure and documentation for the issuance and distribution of Persona Non Grata Notification (PNG) forms and their enforcement

Individuals who cannot substantiate their University affiliation and/or are using University facilities in a manner inconsistent with the facilities' purpose may be asked to leave the premises. Continued use of University facilities after notification of this policy may result in the individual being declared "persona non grata" for a period of one year for all or part of University Facilities. Subsequent contact may result in an arrest for criminal trespass.

PROCEDURE

1. a) Issuing the Persona Non Grata notice
   
   1. Before an Officer assists in the issuance of a Persona Non Grata Notice, the Police Department must have or receive documentation of the use of University facilities in a manner inconsistent with the facilities' purpose on which this request is based and confirmation that the offender was previously advised of these proceedings. Appropriate documentation may include:
      
      1. Personnel records.
         
      2. Police reports.
         
      3. Disciplinary action taken by University Departments.
         
      4. Statements detailing "first person" accounts of past inappropriate use of facilities.
         
      5. Building or Department reports documenting the identity of the offender and previous warning
         
   2. A Purdue University Police Department (PUPD) officer shall meet with the complainant and the offender when feasible. The PUPD officer will assist in issuing the PNG to the offender by:
      
      1. Ensuring that complainant is a University official with authorized control over the building, facility, or area in question, and has signed the PNG form and has defined the restricted area by using on of the descriptions from the back of the PNG Notification form.
         
      2. Explaining the meaning of persona non grata status to the offender.
         
      3. Asking the offender to sign a copy of the PNG form acknowledging receipt and understanding (desired but not required).
         
      4. Signing the Persona Non Grata Notification form as witness.
         
      5. Giving the offender a copy and explaining the due process procedure. The complainant's direct supervisor shall serve as due processing agent for the University.
2. A police case report will be generated and a completed PNG form maintained by PUPD to document service of the PNG notice
   
3. On subsequent contact with an individual designated as Persona Non Grata and who is in violation of the terms of the PNG form, an Officer may arrest the offender for Criminal Trespass, as defined in Indiana Code
   
   1. If the offender is arrested, the officer will generate a new "Trespassing" case report making reference to the earlier case report while documenting the issuance of the PNG.
      
   2. If the offender is not arrested, the officer will generate an addition to the PNG case report, documenting the situation and its resolution.
      
4. PUPD will forward a copy of the case, related reports, and all completed PNG Notification forms to the original complainant and the Dean of Students Office.

University Facility(ies): any building or structure or any improved or unimproved land, or any part of any such building, structure, or land which is owned, used or occupied by Purdue University.

University Official: For the total university: the Vice Presidents of the University; the Senior Directors of Physical Facilities, and the Dean of Students, or designees.

For individual facilities: the Dean or Department Head, or designees.

Due process: If the "offender" wishes to appeal the PNG Notification form, the appeal will be heard by the University Official's immediate supervisor, or the Senior Director of Environmental Health and Public Safety. All appeals should be sent in writing, according to the instructions listed on the PNG Notification Form.

Appendix D: Remodeling, Alterations, or Improvements to University Facilities Procedure

All work that involves the physical construction, alteration or improvement to university owned, leased or occupied facilities, or any improvements to land owned or leased by the university must be performed with the full knowledge and written consent of the EVPT or Designee. This applies whether the work will be performed by university employees (either Physical Facilities or department staff), students or outside contractors.

Physical Facilities is responsible for the planning, development, maintenance and construction of all facilities of the University. It is their responsibility to prepare or supervise the preparation of estimates, drawings, plans and specifications for major and minor alteration and remodeling projects including, but not limited to: new buildings and building additions or alterations, utilities, campus land improvements, landscape design and building maintenance for all University facilities. In order to fulfill this responsibility, plans and construction for this work are managed by Physical Facilities. They will insure compatibility with established University standards, building codes, and coordinate the work of the architects, engineers, contractors and Physical Facilities construction and maintenance staff with the requirements of the departments for which the work is being planned.

All requests for new space (new buildings, additions or leases, etc.), repairs, alterations, modifications and improvements to existing space (in university facilities of leased space, etc.) that are greater than $2,500, must begin with a Request for Professional Services (RPS) sent to the Work Request Center in Physical Facilities. A Project Manager will be assigned from Physical Facilities who will guide the requesting department through the appropriate process. Services estimated to cost less than $2,500 can be ordered electronically through the Work Request Center by departmental business units.

Project requests include all modifications to existing facilities, including but not limited to equipment installation, repair or modification of building envelope and structural components, electrical systems and equipment, telecommunication wiring and equipment, lighting, security alarms, heating, ventilating and refrigeration systems, plumbing and piping systems, walls and wall finishes, doors and partitions, furniture and casework, hazardous material abatement, masonry work and grounds site improvements.

Typically project work will be performed by in-house construction and maintenance crews or contractors hired through Physical Facilities. Some departments may have their own maintenance staff to perform some aspects of the work, but the request and coordination processes remains as stated above. Physical Facilities is responsible for providing professional oversight of both the design and construction phases of all construction. In order to insure this responsibility is met, Physical Facilities will inspect all work. Any work that is found to be not installed per codes and standards will be corrected, at the expense of the entity that did the work.

The construction, alteration or improvement of any university facility is regulated by various State and Federal laws and regulations, and by procedures established by the Purdue University Board of Trustees. These regulations, in part, control the process for awarding a public works contract (Indiana Public Works statues found in IC 5-16 and the by-laws established by the Board of Trustees), the requirements for the design of the facility (State Building Codes), the means and method of conducting the work and control of the workplace environment (OSHA and IOSHA regulations), the requirements for the testing for hazardous materials and their disposal (EPA and IDEM regulations), etc. Failure to comply with the laws and regulations may expose the university to fines. In addition, the individual responsible for the violation also may be subject to fines and/or prosecution by outside agencies.

The University takes these regulations seriously, and intends to fully comply with them. To insure compliance with the requirements, Physical Facilities has been established as the entity responsible for overseeing the construction, alteration or improvement of all university facilities. They have the responsibility to employ professionally trained and certified staff to insure all work done is in compliance with the regulations.