To: Vice Presidents, Chancellors, Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Campus Crime Statistics and Security Policy and Procedure

EFFECTIVE DATE: January 1, 2000

Purdue University is committed to providing a safe and secure campus environment to students, faculty, staff, and visitors. To promote the safety and security of our University community, the University has developed and supports numerous programs and activities relating to crime awareness, crime education, and crime prevention. Additionally, the University’s policies and procedures prohibit violence in the workplace (Executive Memorandum No. C-43, "Violence in the Workplace", dated August 19, 1997), drugs and alcohol in the workplace and on campus (Executive Memorandum No. C-44, "Alcohol- and Drug-Free Campus and Workplace Policy", dated June 12, 1998), and possessing or storing firearms or other weapons in University facilities (Office of the Executive Vice President and Treasurer Memorandum No. A-16, "Regulations Governing the Use and Assignment of University Facilities at the West Lafayette Campus", dated October 15, 1997). The University also maintains a professionally trained police force at each of its campuses.

On November 8, 1990, President George Bush signed into law "The Student Right-To-Know and Campus Security Act of 1990", ("The Campus Security Act"). The Campus Security Act, which is codified at 20 U.S.C. §1092(f), requires colleges and universities participating in the student financial aid programs under Title IV of the Higher Education Act of 1965 to disclose campus crime statistics and security policies. The primary purpose of the Campus Security Act is to make campuses safer by ensuring that students, employees, and visitors are informed about campus security.

Based upon the University’s commitment to providing students, faculty, staff, and visitors with a safe and secure campus environment and its obligations under the Campus Security Act, the vice president for physical facilities at the West Lafayette campus and the vice chancellors responsible for campus security at the regional campuses are charged with the responsibilities of developing, disseminating, administering, and updating procedures to comply with the Campus Security Act.

Questions regarding this policy and any procedures relating to it may be directed to the vice president for physical facilities at the West Lafayette campus and the vice chancellors at the regional campuses.

Campus Crime Statistics and Security Policies Reporting Procedure

1. Introduction

   Pursuant to Executive Memorandum No. C-49, "Campus Crime Statistics and Security Policies", dated January 31, 2000, the vice president for physical facilities at the West Lafayette campus and the vice chancellors responsible for campus security at the regional campuses ("vice chancellors")¹ developed this Campus Crime Statistics and Security Policies Reporting Procedure.

   This Procedure is intended to comply with the Campus Security Act of 1990, 20 U.S.C. Section 1092(f), as amended, and regulations issued by the United States Department of Education ("DoEd") pursuant to the Act. Where the Procedure conflicts with the Act or the regulations, the Act or the regulations will govern.

   The Higher Education Amendments of 1998 recently amended the Act. Consequently, the DoEd is revising regulations under the Act. This Procedure will therefore be reviewed when the DoEd has issued final regulations that incorporate the recent amendments to the Act and from time to time thereafter, as may be required by law or for other appropriate reasons.

2. Definitions
   1. Campus

      The term 'campus' means:

      1. Any building or property owned or controlled by the University within the same reasonably contiguous geographic area of the University and used by the University in direct support of, or in a manner related to, the University's educational purposes, including residence halls; and
      2. Property within the same reasonably contiguous geographic area of the University that is owned by the University but controlled by another person, is used by students, and supports institutional purposes (such as a food or other retail vendor).

   2. Campus Security Authority

      The term "campus security authority" means:

      1. A campus law enforcement unit;
      2. An individual or organization specified in the University’s statement of campus security policy as the individual or organization to whom students and employees should report criminal offenses; and
      3. An official of the University, who has significant responsibility for student and campus activities, but does not have significant counseling responsibilities.

   3. Drug-Related Violations

      Drug-related violations means violations of Indiana and local laws relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (demerol, methadones); and dangerous nonnarcotic drugs (barbiturates, benzedrine).

   4. Liquor Law Violations

      Liquor law violations means the violation of laws or ordinances prohibiting: the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating a still; furnishing liquor to a minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; and all attempts to commit any of the aforementioned. (Drunkenness and driving under the influence are not considered liquor law violations under this Procedure.)

   5. Noncampus Building or Property

      The term noncampus building or property means:

      1. Any building or property owned or controlled by² the University that is used in direct support of, or in relation to, the University's educational purposes, is used by students, and is not within the same reasonably contiguous geographic area of the University; and
      2. Any building or property owned or controlled by³ a student organization recognized by the University.

   6. Public Property

      The term 'public property' means all public property that is within the same reasonably contiguous geographic area of the University, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the University if the facility is used by the University in direct support of, or in a manner related to the University's educational purposes.

   7. Weapons Possession

      Weapons possession means the violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: manufacture, sale, or possession of deadly weapons; carrying deadly weapons, concealed or openly; furnishing deadly weapons to minors; aliens possessing deadly weapons; and all attempts to commit any of the aforementioned.

3. Annual Security Report
   1. Introduction
      1. Current Students and Employees

         The vice president for physical facilities (West Lafayette) and the vice chancellors at the regional campuses, or their designees, will distribute, on or before September 1 of each year, an Annual Security Report to all current students and employees of their respective campuses. The Report shall be distributed to each individual by U.S. mail, campus mail, campus computer network, or through publications provided directly to each individual.

      2. Prospective Students and Employees

         The Annual Security Report will be provided to prospective students and prospective employees, upon request, provided that arrangements have been made to inform these individuals of the availability of the Report, they have been given a summary of the Report's contents, and they have been given the opportunity to request a copy of the Report. Otherwise, all prospective students and prospective employees will be given a copy of the Report regardless of whether they request one.

   2. Contents of the Annual Security Report

      The Annual Security Report will contain at least the following information regarding each campuses' security policies and crime statistics:

      1. Campus Policies Regarding Criminal Actions and Emergencies

         A statement of current campus policies regarding procedures and facilities for students and others to report criminal actions or other emergencies occurring on campus and policies concerning the campuses response to such reports.

      2. Campus Security and Access Policies

         A statement of current policies concerning security and access to campus facilities, including campus residences, and security considerations used in the maintenance of campus facilities.

      3. Campus Policies Concerning Law Enforcement

         A statement of current policies concerning campus law enforcement, including:

         1. The enforcement authority of campus police, including their working relationship with Indiana and local police agencies; and
         2. Policies that encourage accurate and prompt reporting of all crimes to the campus police and appropriate police agencies.

      4. Security Programs Offered to Students and Employees

         A description of the type and frequency of programs designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others.

      5. Crime Prevention Programs

         A description of programs designed to inform students and employees about the prevention of crimes.

      6. Crime Statistics
         1. Introduction

            The crime statistics provisions of the Campus Security Act were amended in 1998 by adding crimes and requiring that the statistics be reported by location. To comply with the new reporting requirements, it will therefore be necessary to report crime statistics prior to October 1, 1998, separately from crime statistics from October 1, 1998, to the present.

            Each Annual Security Report will include statistics for the most recent calendar year and the two immediately preceding calendar years as outlined in paragraph b and c below.

            As is more fully set forth in section VI. below, campus police will be responsible for gathering the crime statistics.

         2. Crime Statistics From October 1, 1998, to the Present⁴

            Statistics concerning the occurrence on campus, in or on noncampus buildings or property, and on public property for which data are available of the following criminal offenses⁵ reported to campus police or local police agencies:

            1. Murder;
            2. Sex offenses, forcible and nonforcible;
            3. Robbery;
            4. Aggravate assault;
            5. Burglary;
            6. Motor vehicle theft;
            7. Manslaughter;
            8. Arson;
            9. Arrests or persons referred for campus disciplinary action for liquor law violations, drug-related violations, and weapons possession⁶;
            10. The crimes in III.B.6.b. (1) through (8) above, in which the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim that was reported to campus police or local police agencies; and
            11. Crimes involving bodily injury to any person in which the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim.

            The statistics in this section shall be reported according to the location of the crime as follows:

            1. On campus;
            2. In or on a noncampus building or property;
            3. On public property; and
            4. In dormitories or other residential facilities for students on campus.

         3. Crime Statistics Prior To October 1, 1998

            Statistics concerning the occurrence on campus⁷ of the following criminal offenses reported to campus security authorities or local police agencies:

            1. Murder;
            2. Rape;
            3. Sex Offenses;
            4. Robbery;
            5. Aggravated Assault;
            6. Burglary;
            7. Motor-vehicle theft;
            8. Liquor-law violations;
            9. Drug-abuse violations;
            10. Weapons possessions; and
            11. Murder, forcible rape, aggravated assault, liquor-law violations, drug-abuse violations, and weapons possessions that manifest evidence of prejudice based on race, religion, sexual orientation, or ethnicity as prescribed by the Hate Crimes Statistics Act (28 U.S.C. 534).

      7. Monitoring Criminal Activity at Off-Campus Student Organizations

         A statement of policy concerning the monitoring and recording through local police agencies of criminal activity at off-campus student organizations that are recognized by the University and that are engaged in by students attending the University, including those student organizations with off campus housing facilities.

      8. Alcohol and Drug Policies
         1. A statement of policy regarding:
            1. The possession, use, and sale of alcoholic beverages and enforcement of Indiana underage drinking laws; and
            2. The possession, use, and sale of illegal drugs and enforcement of Federal and Indiana drug laws.

         2. A description of any drug or alcohol abuse education programs as required under 20 U.S.C. §1145g.

         3. A description of the University’s "Alcohol- and Drug-Free Campus and Workplace Policy", Executive Memorandum No. C-44, dated June 12, 1998.

      9. Sexual Assault Programs and Procedures

         A statement of policy regarding campus sexual assault programs designed to prevent sex offenses, including:

         1. A description of educational programs to promote the awareness of rape, acquaintance rape, and other forcible and nonforcible sex offenses;
         2. Procedures students should follow if a sex offense occurs, including who should be contacted, the importance of preserving evidence as may be necessary to the proof of a criminal offense, and to whom the alleged offense should be reported;
         3. Information about a student's options to notify proper law enforcement authorities, including campus police and local police, and a statement that University personnel will assist the student in notifying these authorities, if the student requests such assistance;
         4. Notification to students of existing on- and off-campus counseling, mental health or student services for victims of sexual offenses;
         5. Notification to students that the University will change a victim's academic and living situations after an alleged sex offense and of the options for those changes, if those changes are requested by a victim and are reasonably available;
         6. Sanctions the University may impose following a final determination of an on-campus disciplinary procedure regarding rape, acquaintance rape, or other forcible or nonforcible sex offenses; and
         7. Procedures for on-campus disciplinary action in cases of alleged sexual assault, which shall include a clear statement that the accuser and the accused:
            1. Are entitled to the same opportunities to have others present during a campus disciplinary proceeding; and
            2. Shall be informed of the outcome of any campus disciplinary proceeding brought alleging a sexual assault.

4. Reporting Crimes to the Campus Community
   1. To ensure the safety of the campus community, the vice president for physical facilities (West Lafayette) and the vice chancellors (regional campuses), or their designees, will make timely reports to the campus community regarding crimes that are:
      1. Listed in section III.B.6.a. and b. (Crime Statistics);
      2. Reported to campus police or local police agencies; and
      3. Considered by the vice president for physical facilities (West Lafayette) or the vice chancellor (regional campuses), or their designees, to be a threat to students and employees.

   2. The decision whether to report a crime to the campus must be based upon the facts surrounding the crime including, but not limited to, the nature of the crime, the continuing danger to the campus community, and the possible risk of compromising law enforcement efforts.

5. Daily Log
   1. Campus police will make, keep, and maintain a daily log, written in a form that can be easily understood, recording all crimes reported to campus police. The log shall include the following information:
      1. The nature, date, time, and general location of each crime; and
      2. The disposition of the complaint, if known.

   2. Campus police will record in the daily log any new information about a log entry within two business days after the information becomes available to campus police.

   3. Generally, log entries will be open to public inspection within two business days of the initial report being made to campus police. However, the vice president for physical facilities (West Lafayette) or the vice chancellor (regional campuses), or their designees, may withhold information from the log under any of the following circumstances:
      1. Where the law prohibits the University from releasing the information;
      2. Where releasing the information would jeopardize the confidentiality of the victim; or
      3. Where there is clear and convincing evidence that releasing the information would:

         1. Jeopardize an ongoing criminal investigation;
         2. Jeopardize the safety of an individual;
         3. Cause a suspect to flee or evade detection; or
         4. Result in the destruction of evidence.

         The individual with the responsibility for determining whether information will be withheld from the log will document in writing the basis for withholding information from the log and s/he will maintain a copy of the documentation in a secure file.

6. Gathering Crime Statistics - Campus Police
   1. Campus Security Authorities

      The campus police department will be responsible for gathering the crime statistics reported to campus security authorities⁸ that must be reported in the Annual Security Report (See section III.B.6. above). Campus police will develop a written procedure for gathering the statistics. Campus police will also implement safeguards to prevent double counting.

   2. Local Police Agencies

      The campus police department will be responsible for making good faith efforts to gather crime statistics from local police agencies, which must be reported in the Annual Security Report (See section III.B.6.). Any such efforts will be documented in writing.

7. Annual Report to the Secretary of Education

   The vice president for physical facilities (West Lafayette) or the vice chancellor (regional campuses), or their designees, will submit annually the Crime Statistics listed in paragraph III.B.6. to the United States Secretary of Education.

8. Questions

   Questions regarding this procedure should be directed to the vice president for physical facilities (West Lafayette) or the vice chancellor (regional campuses).