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Human Resources

Classes of Purdue University Appointments for Personnel Not on the University Payroll (C-12)

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. C-12

(Supersedes Executive Memorandum No. B-20, Dated June 29, 1973)

August 25, 1987

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices, and Regional Campus Chancellors

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices, and Regional Campus Chancellors

This memorandum defines four classes of appointments for persons not on the University payroll which may be granted upon recommendation of a dean, director, head of school, division, department, or office, or regional campus chancellor, and upon approval by the President of the University or his designee.

  1. ADJUNCT FACULTY MEMBER
    1. An adjunct faculty member is an individual:
      1. Who is appointed to an academic rank upon recommendation of the appropriate dean, director, head of school, division, department, or office, or regional campus chancellor, and upon approval by the President of the University or his designee.
      2. Who is not on the payroll of the University but who is paid directly by an outside agency, including among others the federal government, State of Indiana, other educational institutions, or other organizations; and
      3. Who is assigned teaching responsibilities or participates in a joint or cooperative project with Purdue University.
    2. As a member of the faculty of the department and school to which an individual is appointed, he/she will be granted the same academic privileges as a regular faculty member, including promotion through the regular University procedure. As an employee of an outside agency, he/she will not be eligible for University tenure.
    3. Upon appointment, the adjunct faculty member's name will be listed in the University catalog, the faculty and staff roster, the telephone directory, and will be included on appropriate University mailing lists.
    4. Staff privileges for which the adjunct faculty member will be eligible upon payment of the regular staff fees include:
      1. Staff enrollment fee
      2. Staff athletic tickets
      3. Staff golf fees
      4. Staff privileges in Lambert Fieldhouse
      5. Staff privileges in Recreational Gym
      6. Staff convocation, theatre, and other ticket privileges
      7. Membership in Purdue University Women's Club
      8. Staff parking privileges
      9. Regular staff identification card.
    5. Fringe benefits such as TIAA/CREF, social security, group life insurance, group medical insurance, and worker's compensation benefits will be the responsibility of the adjunct faculty member's primary employer.
    6. Appointment as an adjunct faculty member will be initiated by preparing a regular payroll form (President's Office Form 10) and the Employee Information Form (Business Office Form 13), including an explanation of the appointment. The payroll change will not show any salary for the adjunct faculty member as he/she will be reimbursed directly by the primary employer. If the University is to pay for services provided by an adjunct faculty member, the required funds will be transferred to the primary employer under an appropriate memorandum of agreement approved the by Vice President for Business Services and Assistant Treasurer.
    7. The department head and academic dean and/or regional campus chancellor should periodically review all adjunct faculty appointments and initiate terminations for any appointments which do not fulfill the definitions in paragraph A.1.
  2. ASSOCIATE STAFF MEMBER
    1. An associate staff member is an individual:
      1. Who does not hold rank as an adjunct faculty member;
      2. Who is paid by an organization closely associated with Purdue University; or
      3. Who is paid by an outside agency, including among others the federal government, State of Indiana, other educational institutions, or other organizations; and
      4. Who is assigned to or has major administrative responsibility for a joint cooperative project with Purdue University.
    2. Upon appointment, the associate staff member's name will be listed as appropriate in the telephone directory, the faculty and staff roster, and will be included in appropriate mailing lists.
    3. Members of the administrative and professional staff of associated organizations holding associate appointments will be eligible for the same staff privileges cited in paragraph A.4. above.
    4. Members of the clerical/service staffs of associated organizations in full-time residence on the West Lafayette, Calumet, Fort Wayne, or North Central campuses will be eligible for the same privileges afforded the regular clerical/service staff of the University.
    5. Fringe benefits such as TIAA/CREF, social security, group life insurance, group medical insurance, and worker's compensation will be the responsibility of the associate staff member's primary employer.
    6. Appointments to the associate staff will be made upon recommendation of the appropriate dean, director, head of school, division, department, or office, or regional campus chancellor, and upon approval by the President of the University or his designee.
    7. Appointments will be initiated by preparing an employee information and appropriate payroll forms which shall include an explanation for the appointment. The payroll change will not show any salary for the associate staff members as he/she will be reimbursed directly by the primary employer. If the University is to pay for services provided by an associate staff member, the required funds will be transferred to the primary employer under an appropriate memorandum of agreement approved by the Vice President for Business Services and Assistant Treasurer.
    8. All appointments should be periodically reviewed and terminations prepared for any appointments not fulfilling the definitions in paragraph B.1. above.
  3. AFFILIATE STAFF APPOINTEE
    1. An affiliate staff appointee is an individual who does not qualify for appointment as an adjunct faculty member or associate staff member but who does provide some ancillary service to the University without direct compensation. Examples of individuals who may be granted an affiliate appointment include:
      1. Administrative officers of IUPUI and similar individuals at other Indiana University campuses offering Purdue University programs under the guest-host or statewide technology agreements;
      2. Cooperative education coordinators in business, education, government, or industry who provide direction for students while employed under cooperative programs; and
      3. Pharmacists who provide learning opportunities to pharmacy students at various hospitals and/or pharmacies.
    2. Upon appointment, the affiliate staff member's name will be listed as appropriate in the telephone directory, the faculty and staff roster, and will be included in the appropriate mailing lists.
    3. Affiliate staff appointees will not be eligible for staff privileges granted to other members of the University faculty and staff except that they may purchase University staff parking permits and have use of the University library facilities. Affiliate staff will be issued a Purdue identification card noting their affiliate status.
    4. Appointments to the affiliate staff will be made upon recommendation of the appropriate dean, director, head of school, division, department, or office, or regioinal campus chancellor, and upon approval by the President of the University or his designee. Appointments will be initiated by preparing appropriate payroll and employee information forms. All appointments should be periodically reviewed and terminations issued for those not fulfilling the definitions in paragraph C.1. above.
  4. VISITING SCHOLAR APPOINTEE
    1. A visiting scholar appointee is an individual who is not appointed to an academic rank and therefore does not qualify for appointment as adjunct faculty. A visiting scholar may be invited by a faculty member, after specific approval by the department head, dean, and the Executive Vice President for Academic Affairs, or his designee, to engage in scholarly activities for the academic enrichment of the individual and the department. A visiting scholar is not an employee of the University and therefore receives no direct compensation from the University.
    2. Upon appointment, the visiting scholar's name will be listed as appropriate in the telephone directory, the faculty and staff roster, and will be included in appropriate mailing lists.
    3. Visiting scholar appointees will not be eligible for staff privileges granted to other members of the University faculty and staff except that they may purchase University staff parking permits and have use of the University library facilities. Visiting scholars will be issued a Purdue identification card noting their visiting scholar status.
    4. Appointments as visiting scholars will be made upon recommendation of the appropriate dean, director, head of school, division, department, or office, or regional campus chancellor, and upon approval by the President of the University or his designee. Appointments will be initiated preparing appropriate payroll and employee information forms. All appointments should be periodically reviewed and terminations issued for those not fulfilling the definitions in paragraph D.1. above.

QUESTIONS

Questions concerning these classes of appointments should be referred to the Department of Fiscal Planning on the West Lafayette campus and to the chief business officers at the regional campuses.

Steven C. Beering
President