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Facilities and Safety

Persona Non Grata (IV.A.5)

Volume IV: Facilities and Safety
Chapter A: Safety
Responsible Executive: Executive Vice President for Business and Finance and Treasurer
Responsible Office: Environmental Health and Public Safety
Date Issued: August 1, 2004
Date Last Revised: November 18, 2011

TABLE OF CONTENTS

Statement of Policy
Reason for This Policy
Individuals and Entities Affected by This Policy
Who Should Know This Policy
Exclusions
Website Address for This Policy
Contacts
Definitions
Responsibilities
Procedures
Related Documents, Forms and Tools
History and Updates
Appendix

STATEMENT OF POLICY

The Indiana General Assembly has granted the Board of Trustees of The Trustees of Purdue University the power to govern, by regulation and other means, the conduct of students, faculty, employees and others while upon property owned, used or occupied by Purdue University.

An individual may be issued a Persona Non Grata Notification by a University Police Officer that will be in effect for a period of one year for all or part of University Facilities in the following situations:

  • Use of University Facilities in a manner inconsistent with the facilities' purpose.
  • Disruption of University programs, services or activities.
  • Interference with the educational mission of the University.
  • Threats or other behaviors that pose a risk to the safety and security of the University community.
  • Violation of a specific facility policy.

A Subject who is a Student may be issued a Persona Non Grata Notification for part of University Facilities under the same procedures as any other Subject. A Subject who is a Student may be issued a Persona Non Grata Notification for all University Facilities (including the entire campus) in conjunction with Summary Action or following the conclusion of other Disciplinary Proceedings as outlined in each campusís Regulations Governing Student Conduct.

Violation of a Persona Non Grata Notification may result in an arrest for criminal trespass as stipulated under Indiana Code (IC 35-43-2-2).

REASON FOR THIS POLICY

In order to maintain a safe environment for the University community, it is necessary to have in place a mechanism by which individuals who demonstrate an inability or unwillingness to conduct themselves in accordance with University policy or applicable laws while in or on University Facilities may be barred from all or part of the University. This policy outlines the proper procedure and documentation for the issuance and distribution of Persona Non Grata Notifications and their enforcement.

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

All units, students, faculty, staff, visitors and contractors of Purdue University are governed by this policy.

WHO SHOULD KNOW THIS POLICY

President
Chancellors
Vice Presidents
Vice Provosts
Vice Chancellors
Deans
Directors
Department Heads/Chairs
Faculty
Staff
Students
Visitors
Contractors

EXCLUSIONS

There are no exclusions to this policy.

WEBSITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/facilities-safety/iva5.html

CONTACTS

Subject Contact Telephone E-mail/Web Address
Policy Clarification Senior Director, Environmental Health and Public Safety (765) 494-7504 ehps@purdue.edu
Police Department (Non-emergency) Calumet Campus (219) 989-2220 webs.calumet.purdue.edu/police/
Fort Wayne Campus (260) 481-6827 www.ipfw.edu/police/
North Central Campus (219) 785-5220 www.pnc.edu/pd/
West Lafayette Campus (765) 494-8221 www.purdue.edu/police/

DEFINITIONS

Complainant
A University employee or student who establishes the factual basis for issuance of a Persona Non Grata Notification.

Disciplinary Proceedings
The procedures for cases of student conduct as outlined in each campusís Regulations Governing Student Conduct.

Officer
Any Purdue University police department officer on any campus and police officers of Indiana University-Purdue University Fort Wayne.

Persona Non Grata (PNG) Notification
The form issued to the Subject  describing the University Facilities to which the Subject is denied entry.

Purdue, University, and Purdue University
Any campus, unit, program, association or entity of Purdue University, including but not limited to Indiana University-Purdue University Fort Wayne, Purdue University Calumet, Purdue University North Central, Purdue University West Lafayette, Purdue Cooperative Extension Service and Purdue College of Technology Statewide.

Regulations Governing Student Conduct
The rules and procedures that govern student conduct and disciplinary action as set forth by each campus. Links to each campusís regulations are listed in the Related Documents, Forms and Tools.

Student
An individual who is presently enrolled at the University.

Subject
The person who is the recipient of a Persona Non Grata Notification.

Summary Action
Summary disciplinary action by way of temporary suspension and exclusion from University Facilities taken against a Student charged with conduct in accordance with each campusís Regulations Governing Student Conduct.

University Facility(ies)
Any building or structure or any improved or unimproved land, or any part of any such building, structure or land, that is owned, used or occupied by Purdue University.

University Official
Employees of the University authorized to sign a Persona Non Grata Notification. These officials include, but are not limited to, the senior director for environmental health and public safety, the chief of police for any campus, the dean of students for any campus and the dean or department head for any individual facility, or their designees.

RESPONSIBILITIES

  1. All Campuses

    University Police Officers
    Assist in the issuance of a Persona Non Grata Notification.

  2. Calumet Campus

    Vice Chancellor for Administrative Services
    Designate a campus official to receive and decide appeals.

  3. Fort Wayne Campus

    Vice Chancellor for Financial Affairs
    Designate a campus official to receive and decide appeals.

  4. North Central Campus

    Vice Chancellor for Administration
    Designate a campus official to receive and decide appeals.

  5. West Lafayette Campus

    Senior Director for Environmental Health and Public Safety
    Receive and decide appeals, except in cases where the senior director was the University Official who signed the Persona Non Grata Notification.

    Vice President for Physical Facilities or Designee
    Receive and decide appeals in the absence or involvement of the senior director for environmental health and public safety in the issuance of the Persona Non Grata Notification.

PROCEDURES

Issuing the Persona Non Grata Notification
Before an Officer assists in the issuance of a Persona Non Grata Notification, the appropriate campus University Police Department must have or receive documentation of one or more of the following situations:

  1. Use of University Facilities in a manner inconsistent with the facilities?purpose.
  2. Disruption of University programs, services or activities.
  3. Interference with the educational mission of the University.
  4. Threats or other behaviors which pose a risk to safety and security of the University community.
  5. Violation of a specific facility policy.

Appropriate documentation may include:

  1. Personnel records
  2. Police reports
  3. Disciplinary action taken by University departments
  4. Witness statements detailing first person accounts
  5. Building or department reports documenting the identity of the Subject and any previous warning

An Officer will meet with the Complainant and the Subject when feasible. The Officer will assist in issuing the PNG Notification to the Subject by:

  1. Verifying that the University Official with authorized control over the building, facility or area in question has signed the PNG Notification Form and has defined the restricted area by using one of the descriptions on the form. In a case where the Subject is a Student to be excluded from the entire campus, the procedures for a Summary Action or other Disciplinary Proceedings must be followed before a PNG Notification can be issued.
  2. Explaining the meaning of the Persona Non Grata Notification to the Subject, including that violation of the PNG Notification may lead to arrest for criminal trespass.
  3. Asking the Subject to sign a copy of the PNG Notification Form acknowledging receipt and understanding (desired but not required).
  4. Signing the PNG Notification Form as witness.
  5. Giving the Subject a copy of the form and explaining the appeal procedure.
  6. Generating a case report to document the issuance of the PNG Notification and to document service of the PNG Notification Form.

Appeals
The Subject of a Persona Non Grata Notification may submit a written appeal within 10 days of the Subjectís receipt of the Persona Non Grata Notification. The appeal must be submitted to the campus University Police Department that issued the Persona Non Grata Notification. The appeal will be forwarded to the senior director for environmental health and public safety or the appropriate designated regional campus official for review and determination.

Violations
On subsequent contact with the Subject of a Persona Non Grata Notification who is in violation of the terms of the PNG Notification, an Officer may arrest the offender for criminal trespass, as defined in Indiana Code (IC 35-43-2-2).

If the Subject is arrested, the Officer will generate appropriate documentation.

RELATED DOCUMENTS, FORMS AND TOOLS

Persona Non Grata Notification Form

Regulations Governing Student Conduct:

HISTORY AND UPDATES

November 18, 2011: Policy number changed to IV.A.5 (formerly I.4.5) and website address updated. Related Documents section also updated.

January 1, 2011: References to the Regulations Governing Student Conduct were added. This policy supersedes Persona Non Grata, Interim (I.4.5) dated July 1, 2010.

July 1, 2010: Significant revisions were made to update the policy and convert it to the current policy template.

Prior to October 2008, this policy was included as an appendix to policy I.4.1, Regulations Governing the Use and Assignment of University Facilities.

APPENDIX

There are no appendices to this policy.