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Business and Finance

Salary of Academic Administrative Officers Returning to the Faculty (II.C.2)

Volume II: Business and Finance
Chapter C: Payroll
Responsible Executive: President
Responsible Office: Executive Vice President for Academic Affairs and Provost
Date Issued: July 1, 2002
Date Last Revised: November 18, 2011

TABLE OF CONTENTS

Statement of Policy
Reason for this Policy
Individuals and Entities Affected by this Policy
Who Should Know this Policy
Exclusions
Web Site Address for this Policy
Contacts
Definitions
Responsibilities
Procedures
Related Documents, Forms, and Tools
History and Update
Appendices

STATEMENT OF POLICY

Upon returning to the faculty, Academic Administrative Officers with salaries on a fiscal year base will be converted to an academic year base salary (normally a reduction of 20 percent). In addition, administrative supplements, if any, included in the fiscal year salary will be discontinued in order to arrive at the adjusted base faculty salary. This applies to faculty who held tenure as either fiscal year or academic year prior to the appointment as an Academic Administrative Officer.

REASON FOR THIS POLICY

Academic Administrative Officers with faculty rank and tenure often return to the faculty after serving as Administrative Officers. As Administrative Officers, their salaries are based on duties and responsibilities that are in addition to or in lieu of duties of a faculty member. This Policy formalizes the adjustment that will be made to the salaries of Academic Administrative Officers upon their return to the faculty.

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

Faculty and administrators of Purdue University are affected.

WHO SHOULD KNOW THIS POLICY

  • President
  • Provost
  • Chancellors
  • Vice Presidents
  • Deans
  • Directors
  • Department Heads/Chairs
  • Business Managers

EXCLUSIONS

This Policy does not cover Academic Administrative Officers who returned to their faculty appointments prior to the original issue date of this Policy: July 1, 2002.

WEB SITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/business-finance/iic2.html

CONTACTS

Subject Contact Telephone E-mail/Web Address

Policy Clarification

Assistant Provost for Financial Affairs

765-494-7537

DEFINITIONS

Academic Administrative Officer
Administrative Officers with faculty rank and tenure who hold the appointment of president, provost, chancellor, executive vice president, senior vice president, vice president, vice provost, vice chancellor, or dean.

Supervisor
The individual to whom an Academic Administrative Officer reports and who makes compensation recommendations for the Academic Administrative Officer.

RESPONSIBILITIES

Provost
Provide guidelines and procedures for offers to faculty for the administrative positions covered by this policy.

Review and act on exceptions or deviations from this policy as outlined in the Procedures section.

Supervisor
Determine the adjusted or academic year salary of the Academic Administrative Officer when he/she returns to a faculty position; submit for appropriate approval.

PROCEDURES

Return to Faculty
When an Academic Administrative Officer with faculty rank and tenure returns to the faculty, the appropriate Supervisor should determine the adjusted faculty salary and notify the Academic Administrative Officer in writing. A copy should be provided to the appropriate Business Manager. The adjusted or academic year salary will be calculated by first removing any administrative supplement and then by applying a factor of 80% to the remaining fiscal year salary.

Exception or Deviation from Policy
Any exception or deviation from the Policy requires approval by the president for all Academic Administrative Officers reporting to the president or to the presidentís direct reports; all others require the approval of the provost. The Board of Trustees will approve any exception affecting the president.

RELATED DOCUMENTS, FORMS AND TOOLS

Not applicable.

HISTORY AND UPDATE

November 18, 2011: Policy number changed to II.C.2 (formerly IV.5.1) and website address updated.

September 21, 2009: Definitions updated and policy converted to new template.