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Business and Finance

Stewardship of Gifts (II.B.5)

Volume II: Business and Finance
Chapter B: Gifts
Issuing Office: University Development Office
Responsible Officer: Sr VP for Advancement
Responsible Office: University Development
Originally Issued: September 27, 2002
Most Recently Revised: March 23, 2012

TABLE OF CONTENTS

Statement of Policy
Reason for Policy
Who Should Know This Policy
Related Documents
Contacts
Procedures
Forms
History

STATEMENT OF POLICY

Donor stewardship serves as the foundation for building lasting relationships between Purdue University and those who support the University’s mission. Donors entrust funds to Purdue with the confident expectation that their gifts will be managed in a fiscally responsible and timely manner.

Acceptance of all gifts by Purdue University shall be in accordance with the Gift Acceptance Policy. Every effort will be made to ensure that the donors’ confidence in our stewardship is well placed and that all monies designated for restricted purposes are expended under the guidelines and within the timeframe requested by the donors.

Acknowledgment and recognition of donor generosity is a matter of common courtesy and good stewardship. Individuals, corporations, foundations, and others who provide financial support to Purdue University deserve written acknowledgments of appreciation. All gifts will be recognized in a timely manner and in a meaningful way, keeping in mind the stated wishes of the donor regarding anonymity and other levels of public disclosure.

Good stewardship also dictates that an ongoing relationship with the donors be maintained through mutually beneficial engagement activities consistent with the mission and goals of the University.

REASON FOR POLICY

The policy ensures donors’ intentions are honored and gifts are properly acknowledged.

WHO SHOULD KNOW THIS POLICY

  • President
  • Provost
  • Chancellors
  • Vice Chancellors
  • Vice Presidents
  • Deans
  • Directors/Department Heads
  • University Development Staff
  • Business Office Staff

RELATED DOCUMENTS

    • Donor Bill of Rights
    • Solicitation of Gifts, University Policy II.B.4
    • Gift Acceptance, University Policy II.B.2
    • Classification, Administration, and Reporting of Nongovernmental Support, University Policy II.B.6
    • Guidelines for Naming Opportunities and Endowed Funds for the West Lafayette Campus, Policy WL-8
    • Naming of New and Renovated University Facilities, University Policy II.B.3

    CONTACTS

    Development Services (765) 494-7624 - Gifts@purdue.edu

    Procedures

    Development Services Policies and Procedures:

    • Anonymous Donor Guidelines
    • Gift Club Management
    • Memorial Policy
    • Receipting Guidelines
    • Soft Credit Policies

    FORMS

    In support of this policy, the following forms are available (https://share.ud.purdue.edu/forms/default.aspx, career account authentication required):

    • Anonymous Donor Checklist
    • Memorial Details Form

    HISTORY

    March 23, 2012: Hyperlink in Forms section updated.

    November 18, 2011: Policy number changed to II.B.5 (formerly IX.6.1).

    This policy is the first to formalize stewardship of private gifts at Purdue University.