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Human Resources

Fees for Staff, Spouses of Staff, and Children of Staff Registering as Students in the University (C-7)

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. C-7
(Supersedes Executive Memorandum No. C-7, dated June 28, 1996)

January 24, 2000

To: Vice Presidents, Chancellors, Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Fees for Staff, Spouses of Staff, and Children of Staff Registering as Students in the University

EFFECTIVE DATE

FALL SEMESTER 1999

All staff, spouses of staff, and children of staff who were registered in classes and remained continuously registered in classes immediately prior (spring and/or summer) to the revision of this policy shall not be adversely affected.

PURPOSE

The University provides financial assistance for the ongoing education of qualified staff, spouses of staff, and children of staff. Its primary goals are to provide employees with the opportunity to broaden their own knowledge and to reduce the financial burden for family members who register for Purdue classes. These policies shall apply to eligible Purdue staff, spouses of staff, and children of staff taking Purdue courses offered by any of Purdue's campuses.

DEFINITIONS

  1. Semester Regular fall and spring semesters as defined in the Academic Calendar for each campus.
  2. Summer Period Period between spring commencement and first day of fall classes and includes all summer session offerings as defined in the Academic Calendar for each campus.
  3. Semester Hour Normally one lecture or recitation hour per week for one semester equals one hour, or its equivalent, for summer sessions, evening credit classes, credit extension classes, summer intensive courses, and credit workshops. Any reference to credit hours, course hours, etc., shall be understood as referring to semester hours.
  1. FEES FOR STAFF
    1. Eligible staff registered in Purdue credit courses offered by any of Purdue's campuses are eligible for a partial remission of fees and will be assessed the staff rate approved annually by the Board of Trustees. Eligible staff include:
      1. Faculty, administrative and professional, regular clerical and service staff employed half-time or more for a period of time which is expected to continue for more than a year.
      2. Eligible staff, as defined in (a) above, on approved leave of absence.
      3. Retired staff as defined in Executive Memorandum No. B-35.
      4. Disabled staff receiving benefits from one of the University's disability programs.
      5. Adjunct faculty and associate staff as defined in Executive Memorandum No. C-12.
    2. The staff rate will apply to credit courses offered during the fall and spring semesters, summer period, evening credit classes, credit extension classes, and summer intensive credit classes and may include undergraduate or graduate level courses subject to the following conditions:
      1. The staff appointment must have been in effect during the first six weeks of a semester, or on or before July 1 of the summer period.
      2. With the approval of the employing department head, eligible staff may enroll for seven credit hours per semester and four credit hours during the summer period. Exceptions to the seven and four credit hour limitations must be approved in advance by the employing department head and the Vice President for Business Services and Assistant Treasurer at the West Lafayette Campus, or the Chief Financial Officers at the Regional Campuses or their designees.
      3. The staff rate shall apply for a maximum of seven credit hours per semester and four credit hours for the summer period. In addition, staff will be charged all applicable special fees, technology fees, lab fees, deposits, workshop fees, and differential fees. Staff authorized to enroll for more than the semester and summer period limitations shall be assessed the full credit hour fee and other mandatory fees assessed for each additional credit hour in excess of the maximums.
      4. If a staff appointment terminates within six weeks after the start of a semester or prior to July 1 during the summer period, and course work is continued, full fees will be assessed for the semester or summer period.
    3. Staff, as defined in A.1.(a) through A.1.(e), may register to audit a course without the payment of mandatory or designated fees and receive no credit for course work, subject to these conditions:
      1. The maximum number of hours is seven hours per semester and four hours during the summer period.
      2. Enrollment as a visitor requires the approval of his/her department head and the course instructor.
      3. Staff will be charged all applicable special fees, technology fees, deposits, workshop fees, or differential fees established for the course or program.
      4. No fees will be charged to staff who register for a course at the request of his/her supervisor for the purpose of job training and who do not receive academic credit for the course.
  2. FEES FOR STAFF SPOUSE
    1. A spouse of a staff member, as defined in paragraphs A.1.(a) through A.1.(d), will be assessed the staff spouse rate approved annually by the Board of Trustees. The staff spouse rate will apply to credit courses offered during the fall and spring semesters, summer period, evening credit classes and summer intensive credit classes and may include undergraduate or graduate level courses subject to the following conditions:
      1. The staff member is residing in the State of Indiana or is paying income taxes to the State of Indiana.
      2. The staff member must have been employed on a continuous basis for at least two years before the spouse is eligible for the fee remission.
      3. The staff spouse rate will be charged to staff spouses for a maximum of seven credit hours per semester and four credit hours during the summer period. In addition, staff spouses will be charged all applicable special fees, technology fees, lab fees, deposits, workshop fees, and differential fees. Staff spouses who enroll in more than the semester and summer period limitations shall be assessed the full credit hour fee and other mandatory fees assessed for each credit hour in excess of the maximums.
      4. If the staff member's appointment terminates within six weeks after the start of a semester, or prior to July 1 during the summer period, and course work is continued, full fees will be assessed for the semester or summer period.
    2. A spouse of an adjunct faculty or associate staff member employed full-time by the United States Department of Agriculture or who is on active duty as a member of the Armed Forces and all duties are performed on a Purdue campus will be assessed the staff spouse rate subject to the conditions specified in B.1.(a) through B.1.(d).
    3. A spouse of an adjunct and associate staff member as defined in Executive Memorandum No. C-12 who is enrolled as a non-resident student may have the non-resident tuition remitted subject to the conditions specified in B.1.(d).
  3. FEES FOR CHILDREN OF STAFF
    1. Children of staff, including stepchildren and children whose legal guardians are staff members, as defined below, are eligible for a partial remission of the mandatory fees assessed to resident full or part-time degree seeking undergraduate students. Nonresident tuition will not be remitted unless the staff member resides in the State of Indiana, or is paying income taxes to the State of Indiana. The amount of the remission and the fees to be assessed for each campus will be determined annually by the Board of Trustees. The parent or legal guardian of the child must meet one of the following criteria:
      1. The parent's or guardian's appointment is in effect during the first six weeks of a semester, or on or before July 1 of the summer period, and the parent or guardian is employed half-time or more for a period of time which is expected to continue for more than one year on a recurring academic year (10 month) or fiscal year (12 month) basis (including staff on an approved leave of absence) and classified as (i) faculty, administrative and professional staff or (ii) regular clerical and service staff, or
      2. The parent or guardian is employed full-time by the United States Department of Agriculture or is on active duty as a member of the Armed Forces and all duties are performed on a Purdue campus, or
      3. The parent or guardian is disabled and receiving benefits from the University's short-term or long-term disability insurance programs, or
      4. The parent or guardian is retired or deceased and is eligible to receive benefits as outlined in Executive Memorandum No. B-35.
    2. To be eligible for the fee remission, children of staff must not have earned a baccalaureate or professional degree from any institution; must be seeking a degree offered by the West Lafayette, Calumet, Fort Wayne, or North Central Campuses; and must be less than 26 years of age. Qualified children of staff who are enrolled and turn 26 years of age will be eligible for the fee remission as long as they are continuously registered, excluding the summer period, and seeking a Purdue degree.
    3. Fee remissions for eligible staff children will be discontinued when:
      1. Student attains his/her first baccalaureate degree or professional degree, from any institution, or
      2. Student is not continuously enrolled after age 26.
      3. The fee remission for children of staff under the conditions outlined in C.1 through C.3 shall apply for registration in credit classes offered during an academic semester, summer period, evening credit classes and credit extension classes. However, children of staff will be required to pay any deposits, workshop fees, technology fees, special fees, laboratory fees, or differential fees approved for a course or program of study.
      4. The fee remission for children of staff does not apply to graduate level study or programs developed specifically for external sponsors or to other targeted audiences.
      5. If a staff member's appointment terminates within six weeks after the start of the semester or prior to July 1 during the summer period and course work is continued, full student fees must be paid for the semester or summer period.
  4. FEE REFUND POLICY

    Fee refunds for staff, spouses, and children of staff shall be administered under the regular student fee refund policy.

  5. POLICY ADMINISTRATION

    Responsibility for administering these policies is assigned to the Vice President for Business Services and Assistant Treasurer on the West Lafayette Campus and the Chief Financial Officers at the Regional Campuses or designees. Exceptions to these policies must be approved by the Vice President for Business Services and Assistant Treasurer.

Steven C. Beering
President