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Physical Facilities, Physical and Capital Planning, and University Sustainability
Temporary Increase for Non-exempt Procedure

Physical Facilities, Physical and Capital Planning, and University Sustainability Departments
 
PHYSICAL FACILITIES TEMPORARY INCREASE FOR NON-EXEMPT
PROCEDURE PF11.01

Responsible /Issuing Office:  Physical Facilities Human Resources


Original 12.6.2011/Revised /Effective 3.1.2012

This procedure has been developed to allow us to have a consistent direction throughout Physical Facilities and to operate within the University policy in the most efficient manner while meeting our business needs.
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Specific Procedures

A temporary pay increase should be requested by the supervisor when a non-exempt employee, whose level of responsibility increases due to temporarily being assigned the primary duties of a higher level position for more than 10 consecutive workdays. An employee temporarily assigned the primary duties of a higher-level position for 10 or fewer consecutive workdays will receive no adjustment in pay for the assignment.
To maintain consistency across Physical Facilities the following guidelines have been put in place:
• When the temporary assignment continues into the 11th consecutive workday, the pay increase starts on the 1st day of the assignment and continues until the employee completes or relinquishes the duties.
• The temporary pay increase would be the max hire rate of the level being assumed or 10% of the regular hourly rate of pay of the employee assuming the temporary assignment; whichever is higher.
• Temporary pay increases are subject to administrative approval and shall be requested by the supervisor by submitting a completed “Request to Fill” form.

Due to business needs these departments have a modification to this procedure:

Building Services: Staff moving to a higher level, within Building Services, will receive the incremental increase of .50 per level up to a level VI and a $1.00 per level from a VI to a VII and $1.00 for VII to VIII.

Fire: Firefighters assuming a higher level job will receive the rate of pay of the higher level job.

Police: Police officers assuming a higher level job will receive the rate of pay of the higher level job.