Projects Over $2,000,000
To ensure that architectural and engineering firms hired for capital projects within the Purdue University System have the appropriate qualifications and expertise and are reviewed by the University Architect (UA) and University Engineer (UE) prior to the proposed project engagement.
The selection process begins after a project is approved by the Capital Projects Council (CPC) and a funding plan for the project is in place. The selection process commences with a Request for Qualifications (RFQ) letter that is sent to interested design firms, including all firms in the State of Indiana that expressed interest in projects at Purdue. The letter outlines the basics of the project including:
Submitted RFQs are organized into three categories:
The RFQs are then evaluated by a combination of the following people:
The selection committee develops a short list and asks the User Group to develop a detailed list of questions for the interview process. The User Group's questions in conjunction with the University Architect's and University Engineer's questions are used as the basis of the interview. Firms are asked to respond to the questions in writing prior to the interview. The answers provided to the questions are the basis of the interview and subsequently provided to the interview committee for review.
The interview committee is formed from a core group (*) along with the User Group representative(s) and comprised of the following campus representatives:
All interviews are scheduled on a single day with an expected outcome of selecting a firm for recommendation to Purdue Administration. This recommendation is communicated through the Director of Physical and Capital Planning to the Treasurer for approval, or as part of the material recommended for approval at the next Board of Trustees (BOT) meeting. An interview with the University's President or another representative may be required prior to ratification at the board meeting.
Guidelines for firms attending the interview process:
The intent of the interview process is to:
Specific project criteria used for the evaluation may include:
Project Studies and Master Plans
The selection process for project studies and master plans is similar to the “Projects Over $2,000,000” process and can be initiated after CPC-1 (concept) approval by the Capital Projects Council (CPC). The intent of these studies is to develop the parameters and guidelines required for a formal submission to the CPC as well as to support necessary fund raising by providing graphic images and information about the proposed project. These studies are typically in short duration, 4-6 months, and require deliverables similar to a Schematic Design submission, along with graphic images for fund raising presentations. Funding of Project Studies and Master Plans are typically paid by the unit.
A/E Contact Information
RFQ list (PDF)