Allotments, Approvals and Claims
The Budget Agency works with the Auditor of State to establish the accounts needed to execute the budget during each fiscal year. Appropriations are not available for expenditure until allotted by the State Budget Agency. New capital projects authorized in the budget bill begin the internal Purdue approval process with the Capital Coordinating Committee. Once approved according to the Bylaws of the Trustees of Purdue University, a capital project is submitted to the Commission for Higher Education for state review based on various statutory limits. After the required Commission for Higher Education review, the project moves to the Budget Committee for recommendation, and ultimately to the Governor for approval. The Budget Committee provides continuing legislative oversight of budget implementation, and meets during the interim between legislative sessions. By practice, the Budget Agency refers all university capital projects submitted according to the statutory guidelines to the Budget Committee for review prior to universities proceeding with construction or before any funds may be allotted or spent. Claims for allotted appropriations may be processed by the Budget Agency once the required state approvals have been granted. The Budget Agency works in collaboration with state universities throughout the year to ensure that expenditures are made within appropriation levels, in a manner that fulfills legislative intent and ensures compliance with statutory requirements.