I. Statement of Policy
A. All work that involves the physical construction, alteration or improvement to university owned, leased or occupied facilities, or any improvements to land owned or leased by the university must be performed with the full knowledge and written consent of the EVPT or Designee. This applies whether the work will be performed by university employees (either Physical Facilities or department staff), students or outside contractors.

B. Physical Facilities is responsible for the planning, development, maintenance and construction of all facilities of the University. It is their responsibility to prepare or supervise the preparation of estimates, drawings, plans and specifications for major and minor alteration and remodeling projects including, but not limited to: new buildings and building additions or alterations, utilities, campus land improvements, landscape design and building maintenance for all University facilities. In order to fulfill this responsibility, plans and construction for this work are managed by Physical Facilities. They will insure compatibility with established University standards, building codes, and coordinate the work of the architects, engineers, contractors and Physical Facilities construction and maintenance staff with the requirements of the departments for which the work is being planned.

C. All requests for new space (new buildings, additions or leases, etc.), repairs, alterations, modifications and improvements to existing space (in university facilities of leased space, etc.) that are greater than $2,500, must begin with a Request for Professional Services (RPS) sent to the Work Request Center in Physical Facilities. A Project Manager will be assigned from Physical Facilities who will guide the requesting department through the appropriate process. Services estimated to cost less than $2,500 can be ordered electronically through the Work Request Center by departmental business units.

D. Project requests include all modifications to existing facilities, including but not limited to equipment installation, repair or modification of building envelope and structural components, electrical systems and equipment, telecommunication wiring and equipment, lighting, security alarms, heating, ventilating and refrigeration systems, plumbing and piping systems, walls and wall finishes, doors and partitions, furniture and casework, hazardous material abatement, masonry work and grounds site improvements.

E. Typically project work will be performed by in-house construction and maintenance crews or contractors hired through Physical Facilities. Some departments may have their own maintenance staff to perform some aspects of the work, but the request and coordination processes remains as stated above. Physical Facilities is responsible for providing professional oversight of both the design and construction phases of all construction. In order to insure this responsibility is met, Physical Facilities will inspect all work. Any work that is found to be not installed per codes and standards will be corrected, at the expense of the entity that did the work.