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PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. C-31
(Supersedes Executive Memorandum No. B-15, dated May 21, 1973)
To: Vice Presidents, Chancellors, Deans, Directors, and
Heads of Schools, Divisions, Departments, and Offices
Re: Vacation Policy for Graduate Student Employees
Vacation policies for graduate staff are being updated to clarify
accrual procedures and to provide eligibility for the first day
of vacation consistent with other monthly paid staff. These policies
apply to all graduate student staff employed with positions of Graduate
Assistant, Graduate Instructor, Graduate Research Assistant, PRF
Research Assistant, Graduate Administrative and Professional, or
Graduate Aide at the Regional Campuses. The changes are effective
January 1, 1994.
Academic - Year Staff
The period of employment for staff employed on an academic-year
basis shall begin on the seventh calendar day preceding the first
day of classes of the first semester and end on commencement day.
Graduate student staff employed on an academic-year basis are granted
vacation during the periods of the academic year when classes are
not in session. The seven (7) calendar-day period prior to the first
day of classes each semester and the period between the end of classes
and the final date for submitting grade reports each semester are
not considered vacation.
Fiscal- Year Staff
- Graduate student staff employed on a fiscal-year basis may be
granted a maximum of twenty-two (22) working days per fiscal year.
Vacation will be granted at the student's normal rate of pay.
- Vacation credits accrue on a monthly basis up to a maximum of
twenty-two (22) working days. Vacation credits accrued in excess
of 22 working days are forfeited.
- Vacation allowance is accrued from the date of employment, but
may not be taken before the completion of three months of service.
- Vacation is accrued each month as follows:
| Month |
Number of Days
|
| July |
2
|
| August |
2
|
| September |
1
|
| October |
2
|
| November |
2
|
| December |
2
|
| January |
2
|
| February |
2
|
| March |
1
|
| April |
2
|
| May |
2
|
| June |
2
|
- Graduate student staff transferring to any other employment
classification (i.e., faculty, administrative, etc.) cannot transfer
their unused vacation balance to the new position. In these situations,
any unused vacation allowance is forfeited.
- Graduate student staff terminating their employment with the
University may not be paid for any unused vacation allowance,
nor may the student's appointment be extended to cover any unused
vacation.
The time at which vacation is taken should be mutually agreeable to
the graduate student and his/her supervisor and should take into account
the progress of the student toward his/her degree objective.
Questions concerning this policy should be directed to the Dean
of the Graduate School or the Office of Budget and Fiscal Planning.
Steven C. Beering
President |
