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Table of Contents
Statement of Policy
Reason for Policy
Who Should Know This Policy
Related Documents
Contacts
Definitions
Exclusions
Procedures
History
Forms
Statement of Policy
Approval of the naming of new and renovated facilities on
the West Lafayette or any regional campus of Purdue is vested
with the Board of Trustees. The administration of this policy
is delegated to the president of the University. The University
Capital Projects Council (CPC) will receive all naming requests
and make recommendations to the president. The president will
forward naming requests to the Board of Trustees for their
action. Naming opportunities offered to donors as part of
a campaign to raise private support are to be coordinated
through the University Development Office. At no time should promises or commitments regarding naming
be made in advance of final project approval by the CPC and,
when appropriate, by the Board of Trustees (projects in excess
of $1 million). Written agreements will be signed by the University
and the donor(s) outlining the terms of all naming arrangements.
Reason for Policy
This document describes the policies and general procedures
governing the naming of University facilities, including new
and renovated buildings, centers, laboratories, and the interior
and exterior spaces associated with them. These guidelines
are developed to support, coordinate, and manage the process
to ensure consistency and uniformity in naming these structures
and spaces on the Purdue University campuses.
Who Should Know This Policy
- President
- Provost
- Chancellors
- Vice Chancellors
- Vice Presidents
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- Deans
- Directors/Department Heads
- University Development Staff
- Business Office Staff
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Related Documents
Contacts
Associate Vice President for Development
(765) 494-6902
Definitions
| Facilities |
New and renovated buildings,
centers, laboratories, and the interior and exterior spaces
associated with them. |
CPC |
Capital Projects Council. All projects
anticipated to cost $500,000 or more will be reviewed
and approved by the Capital Projects Council prior to
being presented to or discussed by advisory groups, prospective
donors, or any other organization outside Purdue University.
Information and authorizations are needed in order to
commit University planning and fund-raising resources
and to provide appropriate coordination. |
Exclusions
Any exception to this policy will require the consideration
and approval of the Capital Projects Council. Members of the Council include: the president, provost, senior vice president of advancement, executive vice president and treasurer, and vice president for governmental relations.
Procedures
Naming Process for Facilities
Funded with Private Gifts
To name a new or renovated building, donors
are expected to provide the leadership gift of the total fund-raising
cost of constructing or renovating the facility. The amount of the gift will vary with each individual situation. The donor
may ask that the building bear his or her name or the names
of family members or others the donors may wish to honor,
subject to the approval of the CPC and the Board of Trustees.
To name rooms, laboratories, centers, or
areas within new or renovated facilities, or external spaces
such as entryways or gardens, donors must provide the minimum
specified level of private gifts as determined by the appropriate
school/department and approved by the CPC.
It is suggested that an endowment fund also be obtained for the continuing operations and maintenance and the permanent repair and rehabilitation costs for gift-funded facilities.
In the event that the area(s) to be named
involve multiple schools, divisions, or departments, the heads
of all associated organizational units must be in agreement
on naming opportunities and levels prior to submission to
the CPC.
It is important that naming opportunities
for facilities that will derive some or all of their funding
from private sources be defined and approved prior to the
launch of the fund-raising effort. The most significant gifts
will be solicited at the outset of the fund-raising campaign,
and clarity and consistency with lead donors on the opportunities
and policies is essential.
An initial list of the proposed naming opportunities
for any new facility or renovation project is to be submitted
to the Capital Projects Council along with the Capital Project Request for Assessment form (CPC-1). This list may be revised
as planning proceeds and the fund-raising plan is developed
in conjunction with the CPC and the University Development
Office.
Once 50 percent of the gifts and pedges have been committed, the unit must submit the Capital Project Feasibility Assessment (CPC-2) to appropriately inform, request administrative authorization, and assess the feasibility of a proposed project prior to committing University funds. The Capital Projects Council will review the assessment documentation and determine whether or not modifications to the project are necessary.
Additional information on the CPC process, meeting schedule, and copies of the CPC-1 and CPC-2 forms can be found at the following Web site: http://www.purdue.edu/architect/project_mgmt/cpc/index.htm
This initial list of proposed naming opportunities
is to include a description of the size and function of all
spaces proposed for naming, as well as a plan for the display
or physical presentation of the names. The Guide for Planning
Naming Opportunities for Facilities Campaigns available
from the University Development Office outlines best practices
and considerations in establishing naming opportunities for
a project involving private support and should be consulted
in developing the naming opportunities plan to submit to the
CPC.
Naming of Facilities Based on
Service
A recommendation may be made to name a new
or existing facility in honor of the service of an individual
to Purdue, either as a member of the faculty/staff or as a
volunteer. Such recommendations must be submitted to the Capital
Projects Council by the senior administrator of the school,
department, or unit along with justification and any explanatory
materials.
In the case of a new facility or renovation for which private
support will be sought, the justification must explain how
recognition for lead gifts will be handled and/or the fact
that no gifts that would qualify for naming are expected.
Naming Guidelines for Existing
Facilities
Existing facilities may be nominated to
the Capital Projects Council for naming by the senior administrator
of the school, department, or unit associated with the facility.
The naming opportunities and levels are to be recommended
by the nominating area based on the size, use, and priority
of the space. Naming may be for recognition of either giving
or service as described above. Past giving to the school/department
may be considered in recommending naming for the donor(s),
unless this support has already been recognized through another
naming opportunity.
University Regulations Regarding
Named Facilities
The naming of a facility is considered a
permanent act, and it is expected that the designated name
will not change except under certain circumstances.
Any proposed name change must be formally submitted to the
University and approved in writing by the University administration. All corporate naming requests must go to the gifts acceptance committee for approval. Labs may be named for a term of years.
The Capital Projects Council must approve
the plan for display of the names of the individual(s) being
recognized, be it on an interior plaque or by incorporation
into the exterior signage or design of the facility. Planning
and cost estimates for all such displays should be coordinated
through Physical Facilities with the University architect.
Groundbreaking and Dedication Events
Any facility, including laboratories, classrooms, and units within a facility, must have appropriate and consistent recognition for donors or honorees. Processes must be approved by the University advancement office. All facility events and gift announcements are to be organized by the Advancement Special Events office, unless otherwise approved.
Related Funds Management Issues
Guidelines and processes regarding gift-funded
construction projects, including account establishment, cash
flow management, maintenance funding, and Business Office
reporting requirements are established and administered by
the comptroller. Questions on all such matters should be directed
to the Office of the Comptroller.
History
Supercedes:
This policy supersedes Executive Vice President and Treasurer
Memorandum A-30, which was originally issued July 10, 1989.
Forms
In support of this policy, the following
forms are included:
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