Termination of Employment

Employee Notice of Resignation
Although the University expects an individual's employment to be long-term, it understands that many circumstances arise which may necessitate resigning from employment. If an employee decides to resign, which an employee may do at any time for any reason, clerical/service employees should notify their supervisor or department head in writing at least two weeks in advance, and administrative/professional employees should notify their supervisor or department head in writing at least one month in advance of the resignation effective date. If retiring, staff should follow the same procedures as listed above. If an employee's decision to resign is based upon a situation that could be corrected, the employee is encouraged to discuss it with a supervisor, department head, Human Resources Services, Employee Relations Section (West Lafayette), or a representative of their regional campus human resources department before making a final decision.

Accelerating Notice of Resignation
In appropriate circumstances, the University may accelerate an employee's notice of resignation and make it effective immediately or on any other date. Under these circumstances, an employee will be paid through the last day worked.

University's Right to Terminate Employment
An employment relationship with the University is on an at-will basis. Therefore, the University has the right to terminate the employment relationship at any time, with or without cause or notice. In situations when Purdue terminates a staff member's employment, it is in the best interest of the employee and the University to make the termination effective immediately. To accommodate an immediate termination, the University provides separation pay for eligible staff members as outlined in Separation Pay Policy IV.14.1.

Exit Interview
If an employee resigns employment, his or her supervisor, department head, Human Resource Services, Employee Relations Section (West Lafayette), or regional campus human resources department may request that the employee participate in an exit interview. The primary purposes of an exit interview are to review benefit eligibility, to ensure that all necessary documents have been completed, and to provide the employee with an opportunity to discuss job-related experiences. If an employee wishes to initiate an exit interview, please contact a supervisor, department head, or a representative of Human Resource Services, Employee Relations Section (West Lafayette), or the regional campus human resources department.

Vacation Leave and Personal Holiday
If an employee resigns or employment is terminated for any reason, the employee will be paid any accrued, unused vacation leave. Clerical/service employees will be paid unused personal holiday leave.

Returning University Property
At the time employment ends, an employee must return to his or her supervisor, Human Resource Services, Employee Relations Section (West Lafayette), or regional campus human resources department, all University property including, but not limited to, keys, tools, clothing, parking permits, and books.

Refer to Business Manager and Assistant Treasurer Memorandum No. 142, "Termination of Employment of Members of Clerical and Service Staff," dated December 12, 1973, for additional information regarding termination of employment.